Policies & Disclosures

Student Right to Know

Gnomon is committed to providing students, their families, and the campus community full disclosure of all consumer information as required by state and federal laws and regulations. The laws are intended to satisfy Students’ Right To Know and afford the opportunity for students to make fully informed choices regarding the institution they elect to attend. Below is some of the information that is required for disclosure. Additional information can be found on this website, or in the Gnomon Catalog. Paper copies are available upon request.

• Accreditation
• Graduation Rates
• Tuition
• Financial Aid
• Transfer Credit
• Student Support Services
• Campus Security Policies

Accreditation

Gnomon is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC). ACCSC is recognized by the United States Department of Education as a private, non-profit, independent accrediting agency that provides accreditation to institutions that are predominantly organized to educate students for occupational, trade, and technical careers.

ACCSC’s mission is to serve as a reliable authority on educational quality and to promote enhanced opportunities for students by establishing, sustaining, and enforcing valid standards and practices which contribute to the development of a highly trained and competitive workforce through quality career-oriented education.

Gnomon has been recognized by ACCSC as a 2014-2015 and 2018-2019 ACCSC School of Excellence.

ACCSC Contact:
2101 Wilson Boulevard, Suite 302
Arlington, Virginia 22201
accsc.org
Phone: 703.247.4212
Fax: 703.247.4533

• 2024 Digital Production Graduation and Employment Chart
• 2024 Bachelor of Fine Arts Graduation and Employment Chart

*The 2024 Annual Report cohort dates for the Graduation & Employment Chart for the BFA are prior to the inception of the program.

Bureau for Private Postsecondary Education

Approved by California

Gnomon, Inc. (Gnomon), a private institution, located at 1015 North Cahuenga Blvd., Los Angeles, CA 90038 was granted approval to operate an accredited institution from the Bureau for Private Postsecondary Education pursuant to California education code. The Bureau’s approval means that the institution and its operations comply with minimum state standards as set forth in the California Private Postsecondary Education Act of 2009.

BPPE Contact:

Mailing Address:
Bureau for Private Postsecondary Education
P.O. Box 980818 West Sacramento, CA 95798-0818

Physical Address:
Bureau for Private Postsecondary Education
1747 North Market Blvd., Suite 225 Sacramento, CA 95834

Phone: (916) 574-8900
Toll Free: (888) 370-7589
Main Fax: (916) 263-1897
Licensing Fax: (916) 263-1894
Enforcement/STRF/Closed Schools Fax: (916) 263-1896

Bureau for Private Postsecondary Education website: bppe.ca.gov

School Performance Fact Sheet

Prior to enrollment, Gnomon provides students with a School Performance Fact Sheet related to the educational programs offered.

• 2022 — 2023 Certificate in Digital Production Performance Fact Sheet (PDF)
• 2022 — 2023 Bachelor of Fine Arts in Digital Production Performance Fact Sheet (PDF)

Annual Reports

Among the oversight activities carried out by the Bureau to ensure that covered institutions operate in accordance with the law, the Bureau requires institutions to submit an Annual Report as a part of the ongoing compliance program. The Annual Report is due by December 1st of each year and is required to include specific information related to the educational programs offered by the institution in the reporting period.

• 2023 Annual Report – Institution (PDF)
• 2023 Annual Report – Digital Production for Entertainment (PDF)
• 2023 Annual Report – Bachelor of Fine Arts in Digital Production (PDF)

Brochures/Viewbooks

• 2024 Gnomon Brochure (PDF)
• 2023 Gnomon Viewbook (PDF)
• 2022-2023 Gnomon Brochure (PDF)
• 2021-22 Gnomon Viewbook (PDF)
• 2020-21 Gnomon Viewbook (PDF)
• 2020-21 Gnomon Brochure (PDF)

Completion/Graduation Rates

• 2022 Completion and Graduation Rates Disclosure (PDF)
• 2023 Summary of Graduation and Employment Statistics ACCSC

Gnomon is required to post and distribute graduation and completion rates based on data submitted annually to the Integrated Postsecondary Education Data System (IPEDS). The information provided is made available through the College Navigator. For more comprehensive information, Gnomon invites you to review the completion and graduation rates as reported to our accreditor ACCSC and to the Bureau for Private Postsecondary Education. The links are on this page above.

Attendance

A strong attendance record is an essential element of student success. Students are expected to be on time and be present from beginning to end of each class and lab. Attendance is recorded. Students who are late for class may be marked absent. Students who do not maintain excellent attendance may have their grade lowered for unsatisfactory participation, which may result in a failing class grade, suspension, or termination.

For Distance Education, student attendance is taken every class by the instructor and is also tracked by the online system. All students enrolled in an online course are required to have a working webcam for each class session. Instructors will validate attendance at the beginning of each class using your webcam presence. Failure to have a working webcam will result in the instructor marking the student absent for class session. Webcams allow students to communicate directly with the instructor of the class without the distractions of using the chat module in the application. This helps to facilitate a more interactive experience for both the student and instructor.

Questions regarding attendance may be directed to the Registrar via email at registrar@gnomon.edu

Auditing a Course

Gnomon does not permit course auditing. Only students who are properly registered for any given class, guest lecturers, full-time staff, and full-time instructors may attend that class, space permitting. Students are responsible for ensuring enrollment for each class in which they are participating. All other class participants are prohibited and will be removed.

Students who are currently enrolled in a section of a given course may make up a missed session of that course due to illness in another section, as available, and with administrative permission only. The Registrar must be notified by the instructor of any changes prior to the student making up the missed session. Students are not permitted to make up the same course taught by another instructor.

Alcohol & Drug Abuse Policy

Purpose and Scope
Gnomon is dedicated to fostering a safe, respectful, and supportive educational environment in compliance with the Drug-Free Schools and Campuses Regulations (EDGAR Part 86), the Federal Drug-Free Workplace Act (34 CFR Part 85, Subpart F), and the California Drug-Free Workplace Act of 1990. The institution strictly prohibits the unlawful manufacture, distribution, dispensing, possession, or use of drugs, drug paraphernalia, alcohol, or other illegal/controlled substances on its property and during college-sponsored events. This combined policy applies to all students, faculty, employees, models, contractors, and the general public on college property and at all college-sponsored events.

Alcohol Use at College Events
Alcohol is only permitted on campus during college-sanctioned events that have received prior approval from the administration. Such events must comply with state and local laws, including those concerning the legal drinking age. Event organizers are required to take appropriate measures to prevent underage drinking and promote responsible alcohol consumption, including the provision of sufficient food and non-alcoholic beverage options. Outside of these approved events, the possession or consumption of alcohol on campus is prohibited.

Prohibited Conduct and Disciplinary Measures
The unlawful possession, use, or distribution of drugs, drug paraphernalia, or alcohol on college property or at college events outside of those officially sanctioned is strictly prohibited. Students and employees are required to adhere to all applicable laws and institutional policies. Violations may result in disciplinary action, including suspension, expulsion, termination of employment, referral for prosecution, and/or mandatory participation in a drug or alcohol rehabilitation program. Furthermore, attending class or college events under the influence of alcohol or drugs is a violation of this policy and may result in similar disciplinary actions.

Legal Penalties and Reporting Requirements
In addition to institutional sanctions, individuals convicted of the unlawful possession or distribution of illicit drugs or alcohol may face local, state, and federal legal penalties, including the loss of eligibility for federal financial aid, fines, imprisonment, and the seizure of drug-related assets. Employees are required to notify the institution of any criminal drug offense conviction occurring in the workplace within five (5) days, and the institution is obligated to report such convictions to the U.S. Department of Education. Similarly, students receiving Pell Grants must report any drug-related convictions occurring during their enrollment period to the Director of Grants and Services at the U.S. Department of Education within ten (10) days.

Student and Employee Responsibilities
Students and employees are expected to act responsibly and in compliance with this policy at all times. It is forbidden to provide alcohol to minors or anyone who appears intoxicated. All members of the Gnomon community must avoid behaviors that jeopardize the safety, rights, or welfare of others. The college is not liable for any personal injury, damage to property, or legal consequences resulting from non-compliant alcohol or drug use.

Education, Prevention, and Support Services
The college is committed to promoting awareness about the dangers of alcohol and drug misuse. Educational programs, workshops, and resources are available to students and employees to help prevent substance abuse and encourage healthy lifestyles. Students and employees are encouraged to seek assistance through the National Treatment Referral System's 24-hour hotline (800-662-HELP) or the college's counseling services for concerns about alcohol or drug use. These services are confidential and aim to support a balanced, healthy lifestyle.

Annual Notification and Policy Review
Gnomon will provide an annual notification of its Alcohol and Other Drugs Policy to all students and employees. The institution will also regularly review its policies and programs to ensure their effectiveness and compliance with legal requirements. For more detailed information on the policy and available support services, please view our Annual Notification of Alcohol & Other Drugs Policy.

Parental Notification Policy

In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and California state regulations, Gnomon reserves the right to notify the parents/guardians of students under 21 years of age, and the parents/guardians of dependent students, regardless of age, of any incident in which the student is found responsible for violating the school alcohol and drug policy.

Special Requirements for Employees Engaged on Federal/State Contracts and Grants

This institution, as required by federal regulation (34CFR 85.635 and Appendix C), will report all employees convicted of a criminal drug offense occurring in the workplace to the U.S. Department of Education. Consistent with these same regulations, employees, as a condition of employment, are required to provide written notice to this institution of their conviction for a criminal drug offense occurring at the workplace within five (5) days after that conviction.

In addition, students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the Pell Grant was awarded, are required by federal regulation to report that conviction in writing to the:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW. Room 3124,
GSA Regional Office Bldg. #3
Washington, DC 20202-4571

The report must be made within 10 days after the conviction.

Campus Security Policies

The Campus Security Act (Public Law 102-26) requires postsecondary institutions to disclose the number of instances in which certain specific types of crimes have occurred in any building or on any property owned or controlled by this institution used for activities related to the educational purpose of the institution, and/or any building or property owned or controlled by student organizations recognized by this institution. For a current statistics report, see the below Annual Security Reports.

Campus Security Act Disclosure

Gnomon prepares a report each year in compliance with federal law that discloses campus crime. The crime statistics are compiled using reports made to Echelon security, Gnomon faculty and staff, and the Hollywood Police Department.

A copy of the crime statistics is filed with the U.S. Department of Education and is available online at Campus Safety and Security (ed.gov). Gnomon’s OPE ID is 04076400.

The Annual Security Report is published annually in compliance with the Campus Crime Statistics Act of 1998. The Campus Security Act (Public Law 102-26) requires postsecondary institutions to disclose the number of instances in which certain specific types of crimes have occurred in any building or on any property owned or controlled by this institution that is used for activities related to the educational purpose of the institution and/or any building or property owned or controlled by student organizations recognized by this institution. In compliance with that law, the following reflects this institution’s crime statistics for the period required.

This institution does not employ campus security personnel but encourages employees, instructors, and students to immediately report suspected criminal activity or other emergencies to the nearest available Campus Security Officer, School Official, and/or in the event of an emergency, to directly contact local law enforcement or other emergency response agencies by dialing 911.

Only staff members, instructors, students, and other parties having business with this institution should be on institutional property. Other individuals present on the institutional property at any time without the express permission of the appropriate institutional official(s) shall be viewed as trespassing and may as such be subject to a fine and/or arrest. In addition, employees, instructors, and students present on institutional property during periods of non-operation without the express permission of the appropriate institutional official(s) shall also be viewed as trespassing and may also be subject to a fine and/or arrest.

Though this institution does not offer regularly scheduled crime awareness or prevention programs, students are encouraged to exercise proper care in seeing to their own personal safety and the safety of others.

Sculpture & Drawing Lab Access

Purpose:
Gnomon is committed to providing an organized and focused environment for students engaged in creative work. This policy ensures that access to the Sculpture and Drawing Labs is reserved for students currently enrolled in relevant sculpture and traditional drawing courses, supporting their academic progress and maintaining equitable use of resources.

Contact Information:
Education Office, Bruce Ford bruce.ford@gnomon.edu

Policy Overview:
Access Restrictions: Only students enrolled in a sculpture or traditional drawing class are permitted to use the associated labs.

Special Requests:

• Students not currently enrolled in an associated course but who require lab access for specific academic purposes must submit a formal request.
• To request permission, submit an email, Monday-Friday during operational hours, at least 48 hours in advance. The email request should include the purpose of lab use and preferred scheduling times.

Scheduling:

• Requests for lab access will be reviewed within 5 working days and scheduled based on availability and academic need.
• ·Approved access will be coordinated to minimize disruption to ongoing classes and ensure fair use of lab resources.

Lab Use Guidelines:

• Shared Space: The Sculpture and Drawing Labs are shared spaces, and access is granted on a first-come, first-served basis. Access is not guaranteed, and students may not be able to use the lab at their preferred times if the space is already in use or otherwise occupied.
• ·Reasonable Time Requests: Students should be mindful that lab resources are shared. Requests for excessive hours or days may be declined to ensure equitable access for all students. The Education Office reserves the right to limit lab access based on availability and academic need. Students are encouraged to plan their requests accordingly to avoid conflicts or disappointment.

Enforcement: Access violations will be addressed according to Gnomon’s academic and conduct policies. Students using the lab without proper authorization may face restricted access and other disciplinary actions.

 Student Liability

Physical injury and/or medical problems, as well as loss of or damage to personal property resulting from natural disasters, theft, or other causes are not the responsibility of Gnomon. Gnomon recommends that students carry personal insurance.

Personal property accountability is the responsibility of every student, faculty, and staff. Each individual must take reasonable precautions to protect their personal property.

The School does not assume responsibility for any lost or stolen personal property. Please keep all personal property under observation and/or secured. Gnomon is also not responsible for the towing or impounding of vehicles left on site or in the parking structure in the case of injury or for any other reason.

Students who are the victim of a theft should immediately report it to campus security. Thieves target credit cards, cash, computers, laptops, cameras, art supplies, bicycles, book-bags or satchels, and other electronic equipment, in particular.

The following are some preventative measures that can be taken to protect a one’s personal property:

• Avoid leaving personal items unattended. This includes laptops, CD players, iPods, cell phones, art tools, etc.
• Avoid leaving any personal item overnight any place on campus.
• Keep a list of serial numbers and descriptions of valuables in a safe place. If possible, take a picture of these items as well. Items without serial numbers can be engraved with a unique number for identification purposes.

It is recommended that students check their or their family’s personal homeowner’s insurance policy and secure coverage if needed.

Personal Safety

Gnomon is located on NOHO West property, an mixed-use complex that provides 24-hour property wide surveillance, subterranean parking and safe elevator access and campus access points. Students are encouraged to be aware of their surrounding and to take appropriate precautions:

• Walk in groups to cars at night
• Students who witness anyone or anything suspicious should notify the security officer on duty
• Avoid taking short cuts and going to poorly lit areas
• Stay in places with good visibility and be observant of surroundings

24/7 NoHo Security Guard Station Contacts:

818.319.0448
818.319.8698 

Bicycles, Skateboards & Scooters

Bikes, skateboards, and scooters are not allowed inside the Gnomon campus, including hallways, classrooms, labs, lecture rooms, lounges, and other indoor areas. Designated bike racks and storage options are available on the NoHo property. For a map and listing of all designated locations, students are encouraged to contact Student Affairs. Some storage spaces are open areas, while others are keyed closets.

Emergency Notification System

Gnomon is committed to providing a safe learning and working environment for students, faculty, and staff. With the exception of term breaks and holidays indicated in the student catalog, Gnomon is open seven (7) days a week.

In the event of natural disasters, severe weather conditions, or other emergencies, Gnomon may close in the interest of safety.

Should this action be necessary, Gnomon will provide as much notice as possible allowed by circumstances to minimize inconvenience.

• Closing for the day: When possible, the decision and announcement will be made by 8:00 AM
• Closing during the day: When conditions warrant closing of Gnomon during the day, administration will relay this information to all students, faculty, and staff
• Evening courses: In the event that day courses are cancelled, evening courses will also be considered cancelled

Students, faculty and staff will be contacted through “Alertmedia,” a Campus Alert System designed to instantly alert an entire campus community via SMS, voice-calls, and emails in the event of an emergency or dangerous situation. Depending on the nature of the emergency, one or more methods of notification will be used. The phone number used for alerts is 323.796.2785.

Smoking Policy

Gnomon reaffirms its commitment to fostering a healthy and safe environment for all individuals on its premises. In alignment with the no-smoking policies of the NoHo West complex and existing state law, Gnomon has established the following smoking policy. Smoking is strictly prohibited on all areas of the property, including all buildings and outdoor spaces. This prohibition extends to the use of electronic smoking devices, such as electronic cigarettes, cigars, pipes, or hookahs, that create an aerosol or vapor. Compliance with this policy is expected from all members of the Gnomon community, including students, faculty, staff, and visitors. Failure to adhere to the policy may result in disciplinary action.

Annual Security Reports

• 2024-2025 Annual Security Report
• 2023-2024 Annual Security Report
• 2022-2023 Anual Security Report
• 2021-2022 Annual Security Report
• 2020-2021 Annual Security Report

Visitors/Minors on Campus

Visitors are welcome on Gnomon's campus, but it is important to adhere to the following requirements to ensure a safe and respectful environment for all members of the Gnomon community.

• All visitors must register at the Front Desk and have a pre-scheduled appointment or RSVP for any public industry event.
• Visitor Approval: Only visitors with official with a scheduled appointment or tour, or attending a public event may enter the campus. To schedule a tour or make an appointment, contact Admissions at admissions@gnomon.edu or call 323.466.6663.
• Classroom Access: Only actively enrolled students, instructors, and authorized vendors (e.g., ASL interpreters) are allowed in classrooms. Unauthorized individuals are prohibited.
• Facilities Access: Access to certain areas such as classrooms, laboratories, and facilities like the library, stage, or art gallery is restricted unless prior arrangements and proper authorization have been made.
• Code of Conduct: All guests must adhere to Gnomon’s Code of Conduct, which includes appropriate behavior, respecting college property, and following all rules and regulations. Students are responsible for ensuring their guests comply with college policies while on Gnomon’s campus. Hosts may face disciplinary action for their guests' misbehavior.
• Zero-Tolerance Policy: Gnomon has a zero-tolerance policy for disruptive or disrespectful behavior. Employees are authorized to request any individual violating these guidelines to leave the premises.
• Minors: Individuals under 18 must be accompanied by an adult while on campus.
• Event Compliance: Guests attending public events must comply with Gnomon’s Code of Conduct and any event-specific guidelines.
• Policy Enforcement: Gnomon holds the right to deny entry or escort off-campus any visitor found in violation of the school's policies and guidelines. Immediate removal from campus and further disciplinary action may be taken as deemed appropriate by the college administration.

Alumni Visitor Policy

Purpose: To ensure the safety and success of our students, faculty, and staff while providing a welcoming environment for alumni.

Scope: This policy applies to all alumni of Gnomon.

Policy Statement:

1. Alumni are welcome to visit the Gnomon campus for public events, gallery viewings, professional development courses, or scheduled appointments with our support offices.
2. Alumni who wish to enter campus outside of the noted specified occasions must complete an Alumni Visitor Policy Form at least 48 hours in advance. Our team will process the request Monday through Friday, from 9 am to 6 pm.
3. If approved, an Alumni Visitor Pass will be issued by our Front Desk at Reception. Further directions, protocols, and conduct will be clarified during the approval process.
4. Recent graduates who require access to our facility for reel development post-graduation may apply for an Alumni Visitor Pass.
5. This policy is aimed at prioritizing the academic needs and holistic experience of our students. Therefore, alumni visits should not interfere with student activities.
6. Requests will not be considered on weekends, during weeks 1, 8, 9, and 10, or break periods.
7. We appreciate the cooperation of our alumni in adhering to this policy. By doing so, you play a vital role in maintaining a safe and secure learning environment for our students, faculty, and staff.

Disclaimer: Alumni pass requests are subject to approval based on campus and scheduling needs and may be approved or denied at any time.

If you have any questions or concerns regarding this policy, please contact Student Affairs.

Alumni Visitor Conduct Policy

It is the intention of the Alumni Visitor Conduct Policy to make clear the school’s expectations of behavior when visiting campus:

Expected behavior:

1. Engage in a respectful and appropriate manner in connection with all Gnomon events and activities, communications, and campus facilities, and address fellow alumni, instructors, students, staff, and any guests with respect, honesty, and integrity.
2. Adhere to Gnomon’s policies regarding discrimination, harassment, and sexual misconduct, as outlined in the Gnomon Student Catalog and Student Code of Conduct.
3. Comply with all safety and security regulations and follow emergency procedures.
4. Use labs and designated study spaces for work purposes only. 
5. Obtain a pre-approved visitor pass to enter campus facilities or ensure you have a set appointment with Gnomon's support office. 

Unacceptable behavior from any Alumni will not be tolerated.

Unacceptable behavior includes, but is not limited to:

1. Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech, materials, or conduct.
2. Physical abuse, threats of violence, all forms of sexual assault, or conduct that threatens the health or safety of any person on school property or in connection with official school functions.
3. Sexual harassment (verbal or physical).
4. Disorderly conduct, disturbing the peace, or failure to comply with the direction of a school employee acting in his/her official capacity. 
5. Engaging in any illegal activity while on the premises.
6. Bringing weapons, drugs, alcohol, or any other hazardous materials onto the premises.
7. Unlawful manufacture, distribution, dispensing, possession of, and/or use of drugs, drug paraphernalia, alcohol, or other controlled substances.
8. Eating, drinking, loud talking, and disruptive behavior in labs, and designated areas of study.
9. Accessing any confidential or restricted areas without the permission of the appropriate personnel.
10. Unauthorized entry to or use of school properties, staff workstations, equipment, or resources.
11. Theft of, damage to, or destruction of any property of the school or property of others while on school premises. Alumni visitors are responsible for any damage they cause to the premises or its property during their visit.

In cases in which an individual’s actions violate the Alumni Visitor Conduct policy, Gnomon reserves the right to take administrative action. Such actions may include (but are not limited to) suspension and/or exclusion from Gnomon activities and events, the Gnomon campus, immediate removal from Gnomon premises or course enrollments or future enrollments, Gnomon social platforms and/or other Gnomon resources, and/or legal action.

Course Add/Drop Policy

Add/Drop is a grace period during which full-time program students may add an additional course to a schedule or withdraw from a specific course. The below is also applicable to avocational students and part-time students.

The schedule for adding/dropping a course is as follows:

• By the end of Week 1 of the term, full-time program students may add or drop through the first 7 days of every quarter. The student must retake the class during the subsequent term. There are no exceptions to this policy. The Request to Add/Drop a Course form is available via the Registrar Office and must be returned to the Registrar. After Week 1, students may not add any additional courses.
• From the beginning of Week 2 through the end of Week 6, students may request a ‘W’, which is a letter grade of withdrawal from the course in question. ‘W’ grades have no impact on term or cumulative grading calculations, and do not count toward a student’s full-time status. This will not negatively impact the student’s GPA, but the student must retake the class during the subsequent term. There are no exceptions to this policy. Students who are on Satisfactory Academic Progress Warning or Probation are not eligible for a ‘W’ grade. The form must be approved by either the Director of Education: BFA, Director of Education: Certificate (depending on which program the student is currently enrolled), or assigned, with the ‘W’ request box checked, and must be returned to the Registrar.
• From the beginning of Week 7 through the end of the quarter, if a student drops a course, the student will receive a grade of F. Students who fail a course may not subsequently withdraw from the course.

Students who withdraw from a specific course by the end of Week 1 will have any charges associated with that class removed from their account. Students who withdraw from a specific course after Week 1 and by the end of Week 6 will have their tuition pro-rated.

How to Drop a Course - Foundation in Art & Design (FIAD)

Drop requests must be submitted via email to registrar@gnomon.edu. The request must include the following:

• Student’s full legal name and Gnomon student ID number
• The date of request submission
• Name of the course(s) being dropped
• Briefly, the reason for dropping

Students have the right to withdraw from courses at any time. If 60% or less of the period of attendance has been completed at the time of the withdrawal, a refund may be due. Please see Refunds for Course Drops below for more information.

The effective date of the drop is the day the drop request is received. Failure to officially drop a course will result in a failing grade.

Dropping a course will result in the student being excluded from the designated four-course series, necessitating re-enrollment for the following term. This could impact the total tuition amount owed, as these courses are provided at a combined rate.

How to Drop a Course - Individual Courses

Drop requests must be submitted via email to registrar@gnomon.edu. The request must include the following:

• Student’s full legal name and Gnomon student ID number
• The date of request submission
• Name of the course(s) being dropped
• Briefly, the reason for dropping

Students have the right to withdraw from courses at any time. If 60% or less of the period of attendance has been completed at the time of the withdrawal, a refund may be due. Please see Refunds for Course Drops below for more information.

The effective date of the drop is the day the drop request is received. Failure to officially drop a course will result in a failing grade.

How to Drop a Course - Distance Education

Drop requests must be submitted via email to registrar@gnomon.edu. The request must include the following:

• Student’s full legal name and Gnomon student ID number
• The date of request submission
• Name of the course(s) being dropped
• Briefly, the reason for dropping

Students have the right to withdraw from courses at any time. If 60% or less of the period of attendance has been completed at the time of the withdrawal, a refund may be due. Please see Refunds for Course Drops below for more information.

The effective date of the drop is the day the drop request is received. Failure to officially drop a course will result in a failing grade.

Course Proficiency - Certificate Seeking Students Only

Students who have proficiency in a required course based on previous education that is beyond five (5) years may petition for course proficiency. To petition out of a course based on proficiency, a student must meet with the Education Office, provide evidence of proficiency, and complete a Course Proficiency form.

The Education Office will then evaluate the request to determine if an examination or other assessment is required to grant a course proficiency waiver. If an examination is required, the student must achieve at least 70% proficiency in the course material to be granted the waiver.

Students seeking proficiency must submit the Course Proficiency form two (2) weeks (14 days) prior to the following term.

Cancellations/Withdrawals

Cancellations/Withdrawals & Refunds for Program Studies

Students have the right to cancel or withdraw from the program of instruction or from scheduled course/courses (also known as “course drop”) at any time. If cancelling or withdrawing from the program, students must complete a Program Cancellation/Withdrawal Request which is available via the Registrar registrar@gnomon.edu. The form must be approved by the Director of Education or designee. If withdrawing from a scheduled course/courses, students must submit a Request to Add/Drop a Course(s) form to the Registrar.

If 60% or less of the period of attendance has been completed at the time of cancellation/withdrawal, a refund may be due. Refunds are based on the date the written drop request is received (or the last date of attendance if no notice is received). Refunds will be paid within 45 days of the date of the cancellation/withdrawal and will be processed using the same method of payment used for purchase.

The refund calendar is listed on the Important Dates document, which can be viewed on the Academic Calendar page of the Gnomon website. Refund requests will be processed during regular business hours: Monday through Friday from 9:00 AM - 6:00 PM.

Cancellation On or Before the First Day of Class

If tuition and fees are collected in advance of the start date of classes and a student does not begin classes or cancels on or before the first day of classes, Gnomon retains the non-refundable confirmation fee of $125.00 and will process a refund for all other tuition and fees paid. Cancellation shall occur when the written notice of cancellation is received by the Office of Registrar. The written notice of cancellation may be submitted electronically, by mail, or in person.

Refunds will be paid within 45 days after the student’s notice of cancellation is received and will be processed using the same method of payment used for purchase.

Cancellation During the First Seven Days After Enrollment

Students have the right to cancel the Enrollment Agreement and obtain a refund of charges paid through attendance at the first class session, or the seventh day after enrollment, whichever is later. If notice of cancellation is made during this period, Gnomon retains the non-refundable confirmation fee of $125.00 and will process a refund for all other tuition and fees paid. Cancellation shall occur when the written notice of cancellation is received by the Office of Registrar. The written notice of cancellation may be submitted electronically, by mail, or in person.

Refunds will be paid within 45 days after the student’s notice of cancellation is received and will be processed using the same method of payment used for purchase. Students who have received federal student financial aid funds are entitled to a refund of moneys not paid from federal student financial aid program funds. 

After the cancellation period, if a student has completed 60% or less of the period of attendance, a prorated refund is due. Please refer to the section “Refunds for Program Withdrawal” for more information.

Disability Services at Gnomon

Gnomon is committed to providing students with disabilities equal access to its educational opportunities and programs. In compliance with state and federal laws and regulations, including the Americans with Disabilities Act of 1990 (ADA; as amended 2008) and Section 504 of the Rehabilitation Act of 1973 (Section 504), it is Gnomon school policy that not otherwise qualified individual with a recognized disability with Section 504, shall, solely because of their disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of the school. The school recognizes that disabilities may include learning, physical, medical, mobility, sensory, psychological, and certain temporary disabilities, and will provide reasonable accommodations to qualified individuals with disabilities to the extent that it is readily achievable to do so. The school is unable, however, to make accommodations that are unduly burdensome or that fundamentally alter the nature of the service, program, or activity.

As defined by Section 504 and the ADA, an individual with a disability is a person who has a physical or mental impairment which substantially limits a major life activity, including learning. Students with disabilities who are seeking accommodations or services, must contact the Disability Services Office at studentaffairs@gnomon.edu to obtain a Request for Accommodations form. To establish eligibility as an individual with a disability, the student must submit verification documentation that is comprehensive and clearly specifies the presence of a disability and is appropriate to the postsecondary setting. The verification documentation must be completed by a certified or licensed professional (physician, health care provider, qualified evaluator, neurologist, or psychologist/psychiatrist). The professional’s credentials must appear on the verification and the documentation must be current and dated within, three years of the request for accommodation unless a medical disability is permanent in nature (e.g., paraplegia). The student is responsible for obtaining disability verification documentation at their own expense.

Examples of Helpful Documentation or Information:

• Statement from a health, mental health, or other service provider that includes any of the following information:
• The current disability and history of diagnosis (including relevant information about how the diagnosis was determined).
• Anticipated prognosis (if applicable)
• Specific symptoms, including frequency and severity
• The extent of impact of the disability on major life activities (such as communicating, reading, writing, learning, working, walking, eating, breathing, etc.).
• Any recommendations or strategies that would mitigate the impact of the disability (including any relevant history of accommodations used in the past)
• Neuropsychological or educational evaluation
• Educational records, such as high school accommodation plan (IEP, 504 plan, etc., dated within the past three years)

Prior history of having received an accommodation does not, in and of itself, warrant or guarantee its continued provision. The student must provide the documentation to Gnomon in a timely manner to allow Gnomon reasonable time to consider and act upon the requested accommodation(s). Students are strongly encouraged to submit accommodation requests at the start of the term. Accommodations cannot be established unless verification and proper documentation is provided directly to the Accessibility Coordinator at studentaffairs@gnomon.edu.

Accommodation requests and accompanying verification documents will undergo review within a standard timeframe of up to two (2) weeks from the submission date. Accommodation requests received in Week 9 - 10 of the term (finals week) will typically be evaluated for implementation in the subsequent academic term.

Once eligibility is established, the student and the Accessibility Coordinator will discuss options for reasonable accommodations. The student is provided an “Accommodations Letter” to present to the relevant faculty. Accommodations are reviewed quarterly. No faculty member can give accommodations without an official written request from the Accessibility Coordinator. Retroactive accommodations are not provided. All discussions and documentation will remain confidential. Questions concerning Gnomon’s disabilities services or accommodations should be forwarded to the Accessibility Coordinator via email at studentaffairs@gnomon.edu.

Animals on Campus Policy

Purpose:
Gnomon is committed to providing equal access to educational opportunities and campus resources in compliance with the Americans with Disabilities Act (ADA) and other applicable laws. This policy outlines the rights and responsibilities of individuals who utilize service animals on campus.

Scope:
This policy applies to all areas of the campus where students, faculty, staff, and visitors are permitted, including but not limited to classrooms, dining facilities, offices, outdoor spaces, and on-campus events.

Misrepresentation: 
Misrepresenting an animal as a service animal is prohibited and may result in disciplinary action, including warnings, dismissal, fines, or other penalties under college conduct policies.  Misrepresentation could result in the animal being immediately removed from campus at the student’s expense. 

Definitions:

• Service Animal: Under the ADA, a service animal is defined as a dog or, in some cases, a miniature horse that is individually trained to perform specific tasks or work for the benefit of an individual with a disability. These tasks must be directly related to the person’s disability.
  No other type of animal is considered a Service Animal, as defined by the ADAAA.
  Service animals are not considered pets but are working animals that assist individuals with disabilities.
  Service animals do not need to wear a vest or identification, and there are no breed restrictions.
• Assistance Animal: An Assistance Animal is an animal designated by a qualified medical treatment provider to provide passive assistance to alleviate symptoms of a disability.
  Assistance Animals are utilized by individuals with disabilities for support or assistance, but do not meet the ADA criteria for Service Animal. Unlike service animals, Assistance Animals are not allowed in campus buildings or other controlled spaces.
• Therapy Animal & Emotional Support Animal (ESA):  Therapy animals and ESAs are not permitted on campus. They do not have specific training to perform tasks for individuals with disabilities and are not covered by the ADA for access to public spaces. As Gnomon does not provide on-campus housing, there is no legal requirement to accommodate therapy animals or ESAs under the Fair Housing Act.
• Pet: An animal that does not meet the definitions of a Service or Assistance Animal is considered a pet and are not permitted on campus property.
• Owner/Handler: The individual responsible for controlling the service animal.
• Individual with a Disability: An individual with a disability is a person who has a physical or mental impairment that limits one or more of the person’s major life activities.

Policy:

Service Animals: 
Service animals are permitted in all areas of the campus where their handler is allowed, except in rare cases where their presence might compromise safety (e.g., mechanical/electrical rooms).

Control: Service animals must be under the handler's control at all times, typically on a leash or harness unless the handler’s disability precludes it or it would interfere with the animal’s work. In such cases, the service animal must still be under control via voice, signal, or other effective means.

Service Dogs-in-Training: Service Dogs in training are not recognized as an exception to the policy regarding Animals on Campus.  These dogs do not receive support for accessing campus buildings, or other environments which would otherwise grant access to a fully trained Service Dog and its human partner. In this scenario, the College will ask the trainer to remove the dog in training.

Health and Safety Requirements:
Vaccinations: Service animals must be vaccinated in accordance with local laws and regulations. Gnomon requires proof of vaccination, including a current rabies certificate. Proof of vaccination must be provided to the Office of Disability Services upon request and may be required annually.

Licensing: Service animals must comply with any local licensing requirements.

Care and Supervision: The handler is responsible for the care, supervision, and financial costs related to the service animal, including toileting, feeding, grooming, and any damage caused by the animal. The handler must ensure the cleanup of the animal’s waste and manage its health in compliance with state and local laws.

Areas Off-Limits: Service animals are allowed in most areas of the campus. However, there may be exceptions in areas where the presence of the animal poses health or safety risks.

Exclusion of a Service Animal: Gnomon reserves the right to deny access to campus, or remove from campus, any Service Animal if:

• The animal is out of control and the handler does not take effective action to control it.
• The animal is not housebroken.
• The animal poses a direct threat to health or safety of any persons or other service animals that cannot be mitigated.
• The animal’s presence results in a fundamental alteration of a College program.
• The student has left the animal unattended for extended time(s) and/or the animal’s health or well-being is in question.
• The owner fails to comply with their responsibilities under this policy.

In such cases, Gnomon will work with the individual to explore reasonable accommodations without the service animal.

Conflicting Disabilities: Individuals with medical issues impacted by the presence of a service animal, such as severe allergies, should contact the Office of Disability Services. Gnomon will consider the needs of both individuals to determine appropriate accommodations.

Procedures:

Registering a Service Animal on Campus: 
Individuals with disabilities, including regular visitors who utilize service animals on campus, are encouraged to voluntarily complete the Service Animal Registration Form with Disability Services.

Upon registration, students will receive a courtesy document from Disability Services verifying their right to be accompanied by their service animal on campus. While this document is not required to be shared, students may choose to present it to members of the campus community. As part of the registration process, individuals may be asked whether the service animal is required due to a disability and what specific tasks the animal has been trained to perform.

This registration allows Disability Services to provide formal documentation of the service animal's presence in various campus settings. It also ensures that relevant campus partners are informed to facilitate safety and emergency support for both the animal and the student.

Proof of Vaccinations:
Students must provide proof of their service animal’s vaccination. The Service Animal must be immunized against diseases common to that type of animal. Dogs must have had the general maintenance vaccine series, including but not limited to vaccinations against rabies (e.g., current rabies certificate), distemper, and parvovirus. All vaccinations must be current. Proof of vaccination must be submitted to the Office of Disability Services upon request and may be required on an annual basis.

Licensing:
All Service Animals must be properly licensed and adhere to all relevant local licensing regulations, in accordance with California law.

Faculty and Staff:
Requests for service animals should be directed to Gnomon’s Human Resources Office.

Gnomon Guests and Visitors:
It is strongly recommended that guests and visitors of Gnomon with disabilities who intend to bring a Service Animal into campus buildings notify Gnomon of the need for a Service Animal’s presence in advance of bringing the Service Animal to campus allowing the College to provide the individual relevant information about the campus and any potential challenges. The individual with the disability may be asked whether the Service Animal is needed because of a disability and what work or task the Service Animal has been trained to perform. The appropriate campus unit(s) may work with the individual with the disability to ensure that the individual has the proper information to provide care for the Service Animal, such as identification of relief areas.

Responsibilities:

The student (owner) accepts responsibility for the appropriate care and behavior of the animal and agrees to operate within the College’s policies. Gnomon is not responsible for the custody or care of a Service Dog.

1. Owner/Handler must:

• Be in control of their animals at all times, e.g. not allow the animal to run at others, bark, growl, snap, lunge, or bite.
• Should not leave their Service Animal in the care of another individual while on campus.
• Must ensure that the service animal does not disrupt campus activities.
• Keep animals in a carrier or controlled by a leash or harness, with the following exceptions:
  1) If an individual’s disability precludes the use of a restraint or
  2) if a service dog needs to be off leash to do its job (e.g., a dog trained to enter a space to check if there are threats and then return and signal to an owner that it is safe to enter). In this case the animal must be otherwise under the individual’s control (e.g., voice control, signals or other effective means).
• Clean-up after and properly dispose of animal waste in a safe and sanitary manner.
• Be responsible for the cost of any damages caused by the animal.
• Follow city, county, and state ordinances/laws or regulations pertaining to licensing, vaccination, spaying/neutering, and other requirements for animals.
• Provide appropriate care to ensure the overall health and well-being of the animal, appropriate for the type and breed. Animals should not be left unattended for extended periods of time, overnight, or during holiday breaks. Should this be discovered, Gnomon has the right to place the animal in boarding at the owner’s expense.
• Be responsible for all costs associated with the removal, transportation and/or boarding of the animal, should the College determine the need to remove the animal.

Community Responsibilities:

•  Faculty, staff, and students must allow a Service Animal that meets the requirements of this policy to always accompany its owner/handler while on campus.
• Do not pet a Service Animal. Petting a Service Animal or a service animal trainee while the animal is working can distract it from its task.
• Do not feed a Service Animal. Service Animals may have specific dietary needs, and unexpected food or feeding times could make the animal ill.
• Do not deliberately startle a Service Animal, and do not attempt to separate an owner/handler from their Service Animal.

Other Accommodations:

Students with disabilities seeking other accommodations must contact the Disability Services Office at studentaffairs@gnomon.edu to obtain a Request for Accommodations form. To establish eligibility, students must provide comprehensive verification documentation that clearly specifies the presence of a disability and is appropriate for a postsecondary setting.

• Accessibility Coordinator: Ashley Ramos at ashley.ramos@gnomon.edu
• ADA Coordinator: Carmen Munoz at carmen.munoz@gnomon.edu

Grievance Procedure:

Students who believe they have been unfairly denied permission to bring a Service or Assistance Animal to campus can file a grievance through Disability Services/Student Affairs.  

Please contact the Title IX Coordinator, Carmen Munoz at 323-466-6663 or via email at carmen.munoz@gnomon.edu or studentaffairs@gnomon.edu.

Students are encouraged to provide a one-page statement describing the decision they believe was incorrect, explaining why it was incorrect, and suggesting the desired outcome. Additional documentation from a provider may be submitted but is not required.

Violations and Disciplinary Process

To ensure compliance with the ADA and maintain a safe campus environment, this process outlines guidelines for addressing violations of service animal regulations.

Responsibilities:

1. Handlers must ensure that their service animals:

   • Are under control (leashed, harnessed, or otherwise under control by the handler, unless this interferes with the animal’s tasks).
   • Are well-behaved and non-aggressive.
   • Are housebroken and the handler cleans up after them.
   • Adhere to Gnomon’s policies regarding service animals.

2. College will:

   • Ensure compliance with the ADA and state laws regarding service animals.
   • Provide reasonable accommodations to individuals with disabilities.
   • Enforce service animal policy violations fairly and consistently.

Minor Infractions:

• Examples:

  • Animal is not leashed or harnessed (without justification).
  • Failure to clean up after the animal.
  • Bringing the animal to prohibited areas without approval.

• Sanction Process:

  • First Violation: Verbal and Written warning with an explanation of the policy. and meeting with the Student Affairs Office.
  • Second Violation: Probationary status for the animal (monitoring of compliance) or removal of the service animal from campus for a set period.

Moderate Infractions:

• Examples:

  • Repeated minor violations.
  • Animal is disruptive to the academic environment (e.g., barking, jumping on others).
  • Failure to control the animal.

• Sanction Process:

  • First Violation: Written warning, mandatory educational session on service animal responsibilities, and potential restriction of the animal’s access to certain areas. Probationary period with the potential for limited access.
  • Second Violation: Removal of the service animal from campus for a set period. The student will continue to receive other accommodations.

Severe Infractions:

• Examples:

  • Aggressive or dangerous behavior (e.g., biting, charging at others).
  • Animal is not housebroken or presents a health risk.
  • Falsely claiming an animal as a service animal.

• Sanction Process:

  • Immediate Action: The service animal will be removed from campus immediately if it poses a direct threat to health and safety.
  • Written Notice: Formal notification of the removal and reasons for the action.
  • Meeting with Disability Services: The handler must meet with the Disability Services office to discuss alternative accommodations and resolution options.
  • Permanent Removal: If the infraction is severe or cannot be resolved, the animal may be permanently barred from campus, though the student will continue to receive necessary accommodations.

Appeals Process:
Handlers may appeal decisions regarding service animal sanctions within (5) business days of receiving notice. Appeals should be submitted in writing to the Student Affairs Office. The Conduct Committee will review the case and issue a final decision within (30) business days.

Reporting Violations:
Students, faculty, staff, and visitors may report service animal violations to the Student Affairs Office. Reports should include details of the incident, the date, and any supporting evidence (e.g., photos or witness statements).

Emergency Removal:
In situations where a service animal poses an immediate threat to others, local authorities, such as the Los Angeles Department of Animal Services, will be contacted for emergency removal. The cost of removal will be the responsibility of the service animal's owner or handler.

Discrimination, Harassment, and Retaliation:

Gnomon prohibits retaliation against any individual for the purpose of interfering with any right or privilege secured by college policy or law, or because the individual makes a good faith report or formal complaint, testifies, assists, participates, or refuses to participate in any manner in an investigation, proceeding, or hearing under the Gnomon Policy on Prohibited Discrimination, Harassment, and Retaliation. Gnomon will not take any adverse action, retaliate, or discriminate against an eligible employee or student for requesting or utilizing a Service Animal as permitted under this Policy. If an eligible employee or student believes an adverse action has been or is being taken against them for the use or need for a Service Animal, the student should contact the Title IX Coordinator, Carmen Munoz at 323.466.6663 or via email at carmen.munoz@gnomon.edu or studentaffairs@gnomon.edu.

Modifications to the Policy:

Gnomon reserves the right to modify this policy as necessary to comply with applicable laws or to ensure the safety and integrity of the campus environment.

Contact Information:

For questions or to report a violation, contact:
Disability Services Office at studentaffairs@gnomon.edu

External Support and Resources

1. Los Angeles County Department of Public Health (LACDPH) – Veterinary Public Health Program
   For cases involving animal health and behavior (e.g., aggressive animals or public health concerns), this department can assist with investigating incidents related to service animals:

   • Phone: (213) 288-7060
   • Email: vet@ph.lacounty.gov
   • Website: LA County Veterinary Public Health Program

2. Los Angeles County Department of Animal Care and Control
   This department provides enforcement services related to animal control laws, and they can be contacted if a service animal poses a safety issue or violates animal control regulations:

   • Phone: (562) 940-6898
   • Website: LA County Animal Care & Control

3. City of Los Angeles Department of Animal Services
   If the service animal is disruptive, aggressive, or fails to meet the required standards for behavior, the LA Animal Services Department can assist in removing the animal from public spaces:

   • Phone: (888) 452-7381
   • Website: LA Animal Services

4. Disability Rights California – Los Angeles Office
   Disability Rights California offers legal support and advice for individuals with disabilities, including issues regarding service animals. They can help mediate disputes or address complaints regarding service animal access or mistreatment:

   • Phone: (213) 213-8000
   • Website: Disability Rights California

5. American Civil Liberties Union (ACLU) of Southern California
   If students or colleges face legal disputes related to ADA compliance or service animal rights, the ACLU of Southern California can provide legal representation or advice:

   • Phone: (213) 977-9500
   • Website: ACLU Southern California

6. U.S. Department of Justice – ADA Information Line
   For issues regarding compliance with federal ADA law, or for reporting violations of service animal rights, the ADA Information Line is a key resource:

   • Phone: (800) 514-0301
   • Website: ADA Information

ADA Section 504 Policies and Procedures

• ADA Section 504 Policies and Procedures
• ADA Rights
• U.S. Department of Education Office for Civil Rights
• Policies and Services for Students with Disabilities
• Requesting Accommodations
• Request for Accommodation Form
• Student Accommodation Instructor Acknowledgement

Gnomon Emergency Operations Plan (EOP)

Preparation and clear strategies are the cornerstones of Gnomon’s planning for emergencies. Their proper use and ability to implement in real-time are crucial in achieving Gnomon’s goals of protecting students and staff, minimizing losses, and restoring operational status promptly when an emergency occurs. Proper preparation and execution require the effort, input, and cooperation of many people.

This manual comprehensively outlines the overall Gnomon emergency operations, preparedness efforts, strategies, forms, policies, protocols, and best practices.

Gnomon Emergency Operations Plan

Equal Employer Opportunity

Gnomon is proud to be an Equal Employment Opportunity employer. Gnomon does not discriminate on the basis of race, color, ancestry, age, sex, sexual orientation, gender, gender identity and gender expression, religion, national origin, pregnancy, marital status, genetic information, physical disability, mental disability, medical condition, military or veteran status, citizenship and/or immigration status, credit report or credit information, prior non-conviction arrest record, political activities or affiliations, child or spousal support withholding, domestic violence status, denial of family or medical care leave, lawful conduct occurring during nonworking hours away from the employer’s premises, and any other protected class, in accordance with applicable federal, state, and local laws. Discriminatory, harassing, or retaliatory behavior is strictly prohibited.

Family Education Rights and Privacy Act (FERPA)

In accordance with the Family Education Rights and Privacy Act (FERPA) and Gnomon policies, students have the following rights:

1. The right of the student to inspect and review his or her education records within 45 days of the date that Gnomon receives a request for access. Students may submit a written request that identifies the specific record(s) to the Registrar, or any other appropriate official. The school official will make arrangements for access and notify the student of the time and place where the records may be viewed.

Records that are exempted from the right of inspection are:

• Financial records of the parents of the student
• Confidential letters and statements of recommendation
• Records of instructional, supervisory, counseling, and administrative personnel which are in their sole possession and are not accessible or revealed to any other person except a teacher

2. The right to request the amendment of education records that the student believes is inaccurate or misleading. The student should write the school official responsible for the record, clearly identifying the part of the record(s) in question and specifying why it is inaccurate or misleading. If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right of consent to disclosures of identifiable information contained in the student’s education records, except to the extent that FERPA and California law authorizes disclosure without consent.

An exception to the policy against disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff) and may include a student serving on an official committee or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibilities.

4. Release of Educational Information

The school may disclose certain information, known as “directory information,” at its discretion without consent. If a student does not want this information released, the student must complete a Non-Release of Directory Information form, available from the Registrar. Upon request, the school may disclose education records without a student’s consent to officials of other schools in which a student seeks or intends to enroll.

The school has established the following information as directory information: student name, address, email address, telephone number, date and place of birth, weight, height, age, major field of study, enrollment status (full-or part-time), dates of attendance, participation in officially recognized activities, degrees and awards received, student’s photograph and the most recent educational institution attended.

Without the student’s consent and upon authorization of the administration, the school may release copies of, or otherwise divulge, material in student education records to the following agencies and individuals who are expressly forbidden from permitting access of said education records to third parties:

A. An authorized representative of the Controller General of the United States, the Secretary of Education or administrative head of an education agency, state education officials, or third respective designees of the United States Office of Civil Rights, where such information is necessary to audit or evaluate a state or federally supported education program or pursuant to a federal or state law provided that, except when collection of personally identifiable information is specifically authorized by federal law, any data collected by such officials shall be protected in a manner which will not permit the personal identification of students or their parents by other than those officials, and such personally identifiable data shall be destroyed when no longer needed for such audit, evaluation and enforcement of federal legal requirements.

B. Other state and local officials or authorities to the extent that information is specifically required to be reported.

C. Officials of other public or private schools or schools’ systems, including local, county, or state correctional facilities where educational programs are provided, where the student seeks or intends to enroll, or is directed to enroll as provided in Section 76225 of the Education Code.

D. Agencies or organizations in connection with a student’s application for, or receipt of, financial aid; provided that information permitting the personal identification of students may be disclosed only as may be necessary of for such purposes as to determine the eligibility of the student for financial aid, to determine the amount of the financial aid, to determine the conditions which will be imposed regarding the financial aid, or to enforce the terms or conditions of the financial aid.

E. Accrediting organizations in order to carry out their accrediting functions.

F. Organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students or their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it is collected.

G. Appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of a student or other persons, or subject to such regulation as may be issued by the Secretary of Education.

H. Those who have obtained a subpoena or judicial order. The student is to be given notice by mail or the school’s compliance with the order.

5. The right to file a complaint with the U.S. Department of Education concerning alleged failure by the school to comply with the requirements of FERPA.

The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW, Washington, DC 20202-4605

Federal Work-Study

The Federal Work-Study (FWS) program provides part-time employment to program students attending institutions of higher education to help meet their costs of postsecondary education and encourages students receiving FWS assistance to participate in community service activities.

How Do I Apply for Federal Work-Study?

You must complete the FAFSA and meet all the deadlines for submitting supporting documentation. Once the Financial Aid Office receives your FAFSA information, you will be evaluated for financial need and a financial aid package will be determined.

Once the Financial Aid Office evaluates your financial aid package, you must complete all hiring documentation through the Human Resources Office.

Who is Eligible for Federal Work-Study?

FWS is awarded according to the standard financial aid application and statutory need analysis procedure.

In order to be eligible for a FWS award/funds, a student must:

• Maintain Satisfactory Academic Progress (SAP) which is determined by the number of units attempted and completed at the end of each quarter as well as maintaining a minimum of a 2.00 GPA requirement.
• Be determined eligible and awarded an FWS allocation by the Financial Aid Office. Students must complete the application process by filing a Free Application for Federal Student Aid (FAFSA) and meet all deadlines. Recipients must reapply for the FAFSA each year.
• Not owe a repayment to any Title IV grant program nor be in default on any Title IV loans receive at any school.
• Be enrolled and remain in at least 6 units at Gnomon through each quarter that you are working and must be making consistent progress toward a degree/certificate. Students on an approved Summer Break may work during their break.

For more information on Federal Work-Study, please contact the Financial Aid Office.

Field Trips

Field trips and off-campus tours of galleries and working studios, and other related off-campus activities, are part of the educational experience at Gnomon. Each student must sign a waiver for each off-campus trip.

Students are required to complete a digital, Field Trip Wavier Form prior to attending and can obtain the required form by emailing Registrar at registrar@gnomon.edu or submitting through the Student Portal.

Graduation Requirements

Degree | Bachelor of Fine Arts in Digital Production Program

Students seeking a Degree in the Bachelor of Fine Arts in Digital Production program must earn 180 quarter credit units and maintain Satisfactory Academic Progress policy standards. Students must complete the entire program within 1.5 times the normal program length.

Please review all Satisfactory Academic Progress (SAP) policies and procedures in the Gnomon Student Catalog that clarify the policies between both qualitative (students must meet a cumulative and quarterly 2.0 grade average), and quantitative standards (students must complete the program within 150% of maximum time allotted), which is aligned with Department of Education guidelines.

Satisfactory arrangements for all exit processes must be met, and may include financial obligations, graduate interviews, and financial aid exit interviews. Upon completion of the above and all classroom education and training, the student will be issued a Bachelor of Fine Arts in Digital Production degree from Gnomon attesting to the successful completion of the program.

Certificate | Digital Production for Entertainment Program

Students seeking a Certificate in the Digital Production for Entertainment program must earn 147 quarter credit units and maintain Satisfactory Academic Progress policy standards. Students must complete the entire program within 1.5 times the normal program length.

Please review all Satisfactory Academic Progress (SAP) policies and procedures in the Gnomon Student Catalog that clarify the policies between both qualitative (students must meet a cumulative and quarterly 2.0-grade average), and quantitative standards (students must complete the program within 150% of the maximum time allotted), which is aligned with Department of Education guidelines.

Satisfactory arrangements for all exit processes must be met, and may include financial obligations, graduate interviews, and financial aid exit interviews. Upon completion of the above and all classroom education and training, the student will be issued a Certificate from Gnomon attesting to the successful completion of the program.

Grading Policies

Application of Grades & Credits

Gnomon uses a system of letter grades and grade point equivalents for evaluating coursework. Grades are configured on a 4.3 scale. The Grade Definitions chart on the following page illustrates the impact of each grade on a student’s academic progress and what marks are used in calculating the cumulative GPA.

Grading

Grading is based on aesthetic, conceptual, and technical merit, as well as a demonstrable willingness to learn. Students may be evaluated from the following grading standards:

• Final or midterm projects or exams
• Execution and presentation of projects
• Weekly assignments
• Course participation and professionalism
• Overall improvement

It is the instructor’s prerogative to evaluate student work and assign grades in accordance with his/her academic and professional judgment.

Grade Definitions

Incomplete Grade Mark

A grade of ‘I’ stands for incomplete and is only granted in exceptional circumstances. An exceptional circumstance would be considered a situation or event which could not be foreseen, is beyond the student’s control, and prevents the student from completing necessary course work. Incomplete grade marks are contingent upon instructor approval and instructors are under no obligation to grant them.

Incomplete grades are temporary and must be rectified during the instructor-approved timeframe, but under no circumstances later than two (2) weeks after the end of the term. Incomplete grades will not affect quantitative and qualitative progress until the grade is replaced with the official grade. Failure to rectify the incomplete mark within the stated time-frame will result in the incomplete “I” mark converting to an “F,” which will affect the student's quantitative and qualitative progress.

Students on SAP Academic Warning or SAP Academic Probation may not receive an “Incomplete” grade mark and no additional time may be granted to submit coursework. All grades must be submitted on time.

Process for Requesting an Incomplete Grade Mark

A Request for a Grade of Incomplete form must be initiated by the student and if approved by the instructor, must be submitted to the Registrar’s Office no later than (1) one week after the term end (Week 10).

If approved, the student is expected to complete all coursework within a specific time frame given by the instructor, but no later than (2) two weeks after the term end (Week 12). Failure to submit work or rectify the incomplete mark within the stated time frame will result in the incomplete “I” mark converting to an “F”.

In order to be considered for an Incomplete, the student must:

• Initiate the request for an Incomplete by filling out the Request for a Grade of Incomplete form and submitting it to the instructor of the class for which the Incomplete is being requested. The Instructor cannot initiate the Incomplete request.
• Ensure that any remaining work is completed and submitted prior to Sunday of Week 12.
• Submit the completed Request for a Grade of Incomplete form to the Registrar’s Office before Sunday of Week 11 of the term.

Questions regarding Incomplete Grade Marks or how to request an Incomplete may be directed to the Registrar’s Office.

Grade Changes

At the completion of every term, grades are made available to students via the Gnomon Student Web Portal. Final grades submitted by instructors are considered permanent. A grade change can be initiated only at the request of an instructor. Students concerned about a grade must discuss it with the appropriate instructor first. If it becomes apparent that an error has been made, the instructor must contact the Registrar’s Office.

Petition for Grade Change

At the completion of every term, grades are made available to students via the Gnomon Student Web Portal. Final grades submitted by instructors are considered permanent. Students may appeal to their instructors, in writing, if the student believes a grade is in error and must present a case to justify a grade change.

Should an instructor grant the appeal, the instructor must complete the Request of Grade Change or Removal of Incomplete Form and submit it to the Registrar’s Office. Upon receipt of the instructor’s approved grade change, the revised grade will become a part of the student’s permanent record.

If attempts to resolve the issue with the instructor are unsuccessful, the student may request an appeal via Petition for Grade Change form to the Education Office. The deadline to submit the completed form is Sunday of Week 13 of the term the course was taken. Forms are available in the Registrar’s Office. The Education Office will consider the evidence and make a final decision. Grade change petitions submitted after the (2) two-week deadline are handled at the Education Office’s discretion.

Students on SAP Academic Warning must submit any grade appeals within five (5) business days of receiving a grade.

Grievances & Complaints

Students are encouraged to communicate their concerns directly to faculty or administration for suitable resolution. It is important to note that Gnomon fully respects the rights of students to voice their grievances. As part of our commitment to transparency and fair treatment, Gnomon has established a clear process for handling complaints.

If a student feels the need to file a formal complaint, they can contact the Student Affairs and Services Office at studentaffairs@gnomon.edu or contact Carmen Munoz, Executive Director of Student Affairs & Services/Title IX Coordinator directly at carmen.munoz@gnomon.edu to initiate an official written grievance at any time. Gnomon ensures that all complaints received will be fully and fairly reviewed, following a structured process. Additionally, Gnomon will communicate the status of the complaint to the student in writing.

Furthermore, it's essential for students to be aware of their rights in this regard. Gnomon acknowledges that:

• Students have the right to voice their concerns without fear of retaliation.
• Gnomon does not require a complainant to complete our internal complaint process before filing a complaint with external regulatory or oversight entities such as the Bureau for Private Postsecondary Education (BPPE) or Accrediting Commission of Career Schools & Colleges (ACCSC).
• Gnomon will not attempt to prevent a student from making a complaint to ACCSC or any other regulatory or oversight entity.

Gnomon remains committed to ensuring a fair and equitable resolution of any student concerns, and we encourage open communication and collaboration to address any issues that may arise during a student's academic journey.

School Official Responsible for Grievances:

Carmen Munoz
Executive Director of Student Affairs & Services/Title IX Coordinator
Student Affairs & Services Office
Email: carmen.munoz@gnomon.edu
Phone: 323.466.6663, Ext. 127

BPPE Notice and Procedure:

A student or any member of the public may file a complaint about this school with the Bureau for Private Postsecondary Education (BPPE) by calling the number below or by completing a complaint form, which can be obtained on the bureau’s website bppe.ca.gov.

Phone: 888.370.7589
Complaint Form

ACCSC Notice and Procedure:

A student may file a complaint about this school with the Accrediting Commission of Career Schools & Colleges (ACCSC) using the ACCSC Complaint Form. The ACCSC Complaint Form contains useful information regarding filing a complaint with both the school and with ACCSC. Schools accredited by the Accrediting Commission of Career Schools and Colleges must have a procedure and operational plan for handling student complaints. A copy of the Student Complaint Procedure as well as an overview of the complaint process is available via the ACCSC Complaint Review Process Form.

If a student has questions about the complaint process, they are encouraged to contact ACCSC at complaints@accsc.org.

Complaint Process:

All complaints must be received by the Commission in writing. Upon receipt of a complaint, the Commission will forward a copy of the complaint to the school for a response.

• Schools are given a period of time upon receipt of the complaint to prepare a response addressing the alleged areas of non-compliance with the Commission's requirements.
• In all cases, both the school and complainant are notified of the final disposition of the complaint.

Although one possible outcome of the complaint process may be the resolution of a dispute between parties, the Commission does not act as an arbitrator. 

Please direct all inquiries to:
Accrediting Commission of Career Schools & Colleges
2101 Wilson Boulevard, Suite 302, Arlington, VA 22201
Phone: 703.247.4212
Website: accsc.org

Higher Education Emergency Relief Fund

The federal government has provided Higher Education Emergency Relief Fund (HEERF) resources for higher education institutions to help address the immediate and urgent impacts of the COVID-19 pandemic on our students. The intent of these funds is to support our neediest students whose lives and education have been impacted by the pandemic.

• 2021-22 ARP Higher Education Emergency Relief Fund Disclosure
• 2020-21 CRRSAA Higher Education Emergency Relief Fund Disclosure
• 2019-20 CARES Act Higher Education Emergency Relief Fund Disclosure
• CARES Act Quarterly Budget and Expenditure Report 9-30-2020
• CARES Act Quarterly Budget and Expenditure Report 12-31-2020

I-20 Sponsorship

The I-20 form is a document on which a Gnomon PDSO or DSO certifies an international applicant is eligible for an F-1 (Bachelor of Fine Arts In Digital Production) or M-1 (Certificate in Digital Production for Entertainment) student status.

In order to obtain an I-20 form from Gnomon, a student must be accepted for a full course of study, meet all English proficiency requirements, submit a non-refundable $1,000.00 Gnomon International Student Administrative Fee, submit a copy of a current passport, and demonstrate they have proof of financial responsibility to cover the cost of tuition, fees and living expenses in the United States for one academic year as outlined in our Financial Requirements above.

After meeting all admissions and financial requirements, an I-20 immigration form will be issued to the applicant. The applicant must take the I-20 form to the U.S. Embassy or Consulate in the applicant's country of residence to obtain an F-1 or M-1 student visa in order to enter the United States.

International students are responsible for paying for the first two (2) terms of tuition and fees in advance of their first term. The payment deadline is 45 days prior to the start of Term 1. If payment is not received by the deadline, the student will be dropped from all classes and their SEVIS record and I - 20 will be terminated. All F-1 and M-1 students must be registered full-time each term to maintain their immigration status.

After receiving an initial status, F-1 or M-1 Student Visa, students are expected to report to Gnomon on the New Student Orientation prior to the start of the term. International students may enter the U.S. up to thirty (30) days before the starting date on the I -20, but no later than the start of the term.

Contact us immediately if you require a change in your start date. Do not try to enter more than 30 days before that date as you will be refused entry.

Nonimmigrant applicants residing in the United States at the time of application in either, F, or M, non-immigrant classification must submit written confirmation of nonimmigrant status at a previous school attended before transferring to Gnomon. §71810(b)(3)

International students attending the school under F-1 or M-1 visas (Form I-20) are required to:

• Enroll as a full-time student with (12) credit hours or more during each academic term
• Not more than 1 online course per term may be counted toward meeting the full course of study requirement for F-1 students. (SEVP COVID-19 updated guidance)
• M-1 students may not take any online courses • Remain enrolled for at least three (3) consecutive terms

International students who are unsure about a policy, wish to change a course of study, travel outside of the United States, or accept employment should contact the Gnomon Principal Designated School Official (PDSO):

Carmen Munoz
Executive Director of Student Affairs and Services/Title IX Coordinator
6150 Laurel Canyon Blvd., Suite #100
North Hollywood, CA 91606
323.466.6663
carmen.munoz@gnomon.edu

Leave of Absence (LOA) & Summer Term Break Policy

A Leave of Absence (LOA) is an approved interruption of a student’s program of study at Gnomon. Program students may request a single term leave of absence from their studies in the event of unforeseen circumstances, such as:

• Family emergencies and obligations
• Medical and health-related issues
• Financial reasons

Students contemplating a Leave of Absence (LOA) are encouraged to seek consultation from the Education Office, Student Affairs Office, Registrar, and the Financial Aid Office prior to requesting a leave.

To be granted an LOA, a student must:

• Submit the LOA form no later than ten (10) business days prior to the start of the term
• Make arrangements to discuss the LOA terms with the Education Office Students in emergency situations may be granted leeway regarding submission of the LOA form.

Summer Term Break is an approved interruption of a degree-students program of study at Gnomon during the Summer Term. Certificate students do not have Summer Term Break. Under no circumstances may a student’s total time in program interruption exceed 180 days within a four (4) quarter period.

Students contemplating a Summer Term Break are encouraged to seek consultation from the Education Office, Registrar, and the Financial Aid Office prior to requesting a leave.

Returning from a Leave of Absence

Students returning from a Leave of Absence should contact the Education Office and Registrar no later than four (4) weeks prior to the start of the term in which the student is scheduled to return to finalize a new schedule, and the Financial Aid Office (if applicable) to re-establish their awards. Returning students resume studies at the same point in their academic program prior to the LOA issuance.

In the event a student does not return from a Leave of Absence, the student will be deemed withdrawn from the program and subject to a refund in accordance with the school’s published refund policy.

Leave of Absence (LOA) for International Students

International students must abide by the regulations of their nonimmigrant status and will only be granted a Leave of Absence if circumstances adhere to the regulations. Please refer to the “Title 8: Aliens and Nationality” section of the United States Citizen and Immigration Services website: uscis.gov.

Please be advised that LOA’s for International Students are not recommended due to United States Citizenship and Immigration Services (USCIS) regulations. To set up an appointment to discuss taking an LOA as an International student, please contact the Registrar.

Makeup Courses & Work

Makeup Courses

Gnomon instructors are working professionals and may miss a course during the term. An 11th week is built into each term. This functions as a makeup week, where if an instructor misses a class, a makeup session of that class is held during this week at the same time and place, depending on scheduling and lab availability. Missed classes may be made up during the term as well, at the instructor’s discretion. Should a class be canceled during the term, Gnomon’s administration will make all possible efforts to reschedule the class. Please keep the term schedule in mind when making plans and travel arrangements.

Makeup Work

No make-up work is permitted unless an Incomplete (I) grade has been granted.

Non-Discrimination Policy

Gnomon does not discriminate in admission, treatment, or access to its programs or activities on the basis of race, color, national origin, ancestry, sex, gender, gender identification, sexual orientation, disability, age, religion, physical and/or mental disability, medical condition, veteran status, marital status or any other characteristic protected by institutional policy or state, local, or federal law. These practices include, but are not limited to, hiring, employment promotion and transfer, admissions policies, and administration of loan programs and participation in the benefits and services of education programs or related activities sponsored by Gnomon.

The institution complies with the Civil Rights Act of 1964, as amended; Title IX of the Education Amendment Act of 1972; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of 1975; California SB-195 Equity in Higher Education Act, SB-493, and any other applicable federal, state and local law. Gnomon is committed to a multicultural workplace and education programs involving cultural and ethnic diversity among the school’s community.

For more information or if you believe you have been subject to discrimination on the basis of sex, sexual orientation, gender identity, or disability, please contact:

Carmen Munoz
Executive Director of Student Affairs & Services/Title IX Coordinator
6150 Laurel Canyon Blvd., Suite #100
North Hollywood, CA 91606
Phone: 323.466.6663
Email: carmen.munoz@gnomon.edu

Out-of-Program Courses

Purpose
The purpose of this policy is to provide students in good standing with a structured process for enrolling in courses outside their primary program of study. Gnomon encourages academic exploration while ensuring that students understand the potential impacts on academic progress, financial aid, visa status, and the graduation timeline. This policy ensures coordination across relevant offices, maintaining the integrity of the academic experience and institutional processes.

Scope
This policy applies to all students seeking to enroll in out-of-program courses at Gnomon, regardless of their program or term of study.

Contact: Education Office: education@gnomon.edu

Policy

Students who wish to take out-of-program courses must adhere to the following guidelines:

1. Good Standing: Students must be in good academic standing.
2. Request Deadline: All requests for out-of-program courses must be submitted at least one week prior to the start of the next term​. Early submission is recommended to allow sufficient time for approvals and processing.
3. Impact on GPA, SAP, and Graduation Requirements: Out-of-program courses will appear on the student’s transcript but will not influence GPA, SAP (Satisfactory Academic Progress) calculations, or graduation requirements.
4. Financial Responsibility: Students are responsible for covering the full cost of out-of-program courses, as confirmed by the Student Accounts Office​.
5. Graduation and Visa Impact: Enrolling in out-of-program courses may delay graduation and may affect financial aid eligibility or visa status. Students must consult the Financial Aid and Student Affairs offices to understand these potential impacts fully​.

Procedure

Request Submission:

Students must complete the Out-of-Program Course Request Form and submit it to the Registrar’s Office at least one week prior to the start of the next term. However, it is strongly recommended to submit the form as early as possible to allow sufficient time for processing and approvals. To submit, students must •               Email this completed form to Registrar at registrar@gnomon.edu with the email subject as “Out of Program Course Request.”

Office Review and Approvals:

Students are required to secure approvals from the following offices:

• Education Office: To confirm the course aligns with the student’s academic goals​.
• Financial Aid Office: To assess the impact on financial aid eligibility (if applicable).
• Student Affairs Office: To evaluate any visa implications for international students (if applicable).
• Student Accounts Office: To confirm the students’ financial responsibility and out of pocket cost for the out-of-program course(s).

Final Approval and Processing:

Once all approvals are secured, the completed form must be returned to the Registrar for final processing. The Registrar will ensure the course is recorded without affecting GPA, SAP, or graduation requirements​.

Reporting:
The Registrar will provide a report of students enrolled in out-of-program courses to relevant offices before established deadlines to ensure accurate tracking and reporting.

Payment Policies, Fees & Disclosures

Returning & Incoming Students

For returning students (domestic & international) and incoming students (domestic only), tuition and student fees are due no later than the first Friday of the term. For incoming international students, payment for the first two (2) terms of tuition and student fees is due 45 days prior to the start of Term 1.

Financial Aid students are responsible for any difference in tuition not covered by Federal funding.

Please be advised:

Students are responsible for determining the tuition amount owed and for making payment prior to the above deadlines. Students should reference the Gnomon Student Web Portal to access the total amount due and to make timely payments.

In the event tuition payments may be delayed, payment arrangements must be made by the above deadlines. Requests must be submitted to the Student Accounts Office via email at studentaccounts@gnomon.edu.

Late Fees/Penalties

Payments made after the scheduled due date are subject to a $45 late fee. If the payment remains delinquent after five (5) business days, a hold will be placed on all of the student’s Gnomon accounts and he/she will not be permitted to attend courses until payment is rectified. Continued delinquent payment may result in the student account being sent to collections.

The payment deadline for incoming international students is 45 days prior to the start of Term 1. If payment is not received by the deadline, the student will be dropped from all classes and their SEVIS record and I-20 will be terminated. All F-1 and M-1 students must be registered full-time each term to maintain their immigration status.

Third-Party Payments

Please be advised that Federal law dictates that Gnomon is to maintain privacy regulations regarding student affairs and communications for students who are of legal age. Should payment arrangements be made by anyone other than the student, it is the student’s responsibility to relay the information to said party regarding payment deadlines or any subsequent changes to tuition.

Payment Options

Student tuition payments, or payment arrangements (Gnomon payment plan, third-party payers, financial aid, and/or private loans) are required to officially complete registration and reserve a space in the course/program.

Financial Aid

Gnomon offers Federal Student Aid for qualifying students in the Digital Production for Entertainment (DP) certificate program and the Bachelor of Fine Arts in Digital Production degree program. Full-time students who are U.S. citizens or eligible noncitizens may be eligible to receive Federal Pell Grants and/or Federal Direct Loan financial assistance. Please refer to the Financial Aid section on page 88 for further information.

Students interested in applying for aid should contact the Financial Aid Office at 323.466.6663 or via email at finaid@gnomon.edu.

Payment Methods

Gnomon accepts for payment:

• Company and personal checks
• All major credit cards
• Corporate purchase orders
• Gnomon payment plans (see below)
• Money orders
• Cashier’s checks
• Wire Transfer
• Private education loans
• International payment through Flywire

Gnomon Payment Plans are contractual agreements with students to defer payment over the term:

• Tuition is divided into three installments plus a $75 Payment Plan Fee
• The first installment of 50% is due at the time of registration
• Remaining installments are due over the course of the term
• Payments made after a scheduled due date are subject to a $15 late fee
• Continued failure to make payment will result in the student’s computer account being frozen and suspension from course until payment is rectified

Private Student Loans are available, but must be coordinated with the Financial Aid Office:

• Gnomon offers loans through College Avenue and Sallie Mae
• Prior to submitting a loan application, students must speak with Admissions and Financial Aid
• Students must be a US citizen, a US national, or a permanent resident, and must be creditworthy. A co-signer may also be required

If you have further questions regarding tuition, fees, or payment options, please contact the Student Accounts Office via email at studentaccounts@gnomon.edu.

International Payments

Gnomon accepts international payments through our international payment portal, powered by Flywire. This portal allows you to save on bank fees and exchange rates and track your payment online from start to finish.

• Execute, track, and confirm your international payment online.
• Choose local, familiar payment options including bank wire transfers, credit cards, e-wallets, and more for most countries and territories.
• Access multilingual customer support via live chat, email, phone, and more.
• Save on bank fees and ensure the best exchange rates with Flywire's best price guarantee.

How to Make an International Payment:

1. Go to https://gnomon.flywire.com
2. Select your country of origin and preferred payment method.
3. Enter your payment details and receive instructions on how to complete the payment process
4. Track the progress of your payment anytime online. Receive email and text alerts each step of the way including when your payment reaches Gnomon

Flywire Customer Support Information

• USA Toll-Free: +1 800 346 9252
• Email: support@Flywire.com
• Web: https://www.Flywire.com/contact

No matter your time zone, you will have a dedicated multilingual customer support team available to you via live chat, email, and phone to answer any of your questions.

Parking

Parking for the entire Gnomon Community will be available under the campus within an allocated subterranean partition under the property. All individuals will enter the subterranean parking area from Gentry Place, the road behind the campus which runs parallel to Laurel Plaza Drive. To use this parking area, students must obtain a keycard which can be purchased online through the Student Web Portal or the Student Accounts office. Students are not allowed to park in the public shopping mall structure and surrounding areas. Parking in these restricted areas will result in a $100 daily ticket, for which the student will be responsible.

For any questions or further information, please contact Student Accounts at studentaccounts@gnomon.edu or Student Affairs at studentaffairs@gnomon.edu.

Privacy Policy

Click here to view Gnomon's full Privacy Policy.

Refunds for Program Withdrawal

Students have the right to withdraw from the program of instruction at any time. If a student has completed 60% or less of the period of attendance, a pro-rata refund of moneys paid for institutional charges shall be provided. A pro-rata refund shall be no less than the total amount owed by the student for the portion of the educational program provided subtracted from the amount paid by the student. If the student did not receive financial aid, any remaining credit balance will be refunded to the student. If the student did receive financial aid, please see the section, Refunds & Returns for Financial Aid Students.

For the purpose of determining a refund, a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs:

• The student submits written notice of the date of intent to withdraw to the Registrar
• The institution terminates the student’s enrollment for failure to maintain satisfactory progress; failure to abide by the rules and regulations of the institution; and/or failure to meet financial obligations to the school
• The student does not return from a leave of absence
• The student fails to attend classes for 14 consecutive days

For the purpose of determining the amount of the refund, the date of the student’s official or unofficial withdrawal shall be deemed the last date of recorded attendance. The amount owed to Gnomon equals the daily charge for the program (total institutional charge, divided by the number of days or hours in the program), multiplied by the number of days the student attended, or was scheduled to attend, prior to withdrawal. Any moneys paid in excess of this amount are eligible to be refunded.

Refunds will be paid within 45 days after the student’s notice of withdrawal is received and will be processed using the same method of payment used for purchase. Students who have received federal student financial aid funds are entitled to a refund of moneys not paid from federal student financial aid program funds.

Refunds for Course Withdrawal

Students have the right to withdraw from a scheduled course or courses (aka course drop) at any time. If 60% or less of the period of attendance has been completed at the time of withdrawal, a refund may be due. Tuition refunds are based on the date the written withdrawal request is received via email. The amount owed to Gnomon equals the daily charge for the courses(s) (total institutional charge, divided by the number of days or hours in the program), multiplied by the number of days the student attended, or was scheduled to attend, prior to withdrawal. Any moneys paid in excess of this amount are eligible to be refunded.

Refunds will be paid within 45 days after the student’s notice of withdrawal is received and will be processed using the same method of payment used for purchase. Students who have received federal student financial aid funds are entitled to a refund of moneys not paid from federal student financial aid program funds.

Refunds for Course Drops - Foundation in Art & Design

Students have the right to withdraw from one or more courses at any time. If 60% or less of the period of attendance has been completed, a refund may be due.

Drop/refund requests must be addressed to registrar@gnomon.edu. Tuition refunds are based on the date the written drop request is received via email. Refunds will be made within 45 days of the date of cancellation. Refunds will be processed using the same method of payment used for purchase. Please refer to the confirmation letter for further details.

Requests will be processed during regular business hours: Monday through Friday from 9:00 AM - 6:00 PM.

Refunds for Course Drops - Individual Courses & Distance Education

Students have the right to withdraw from courses at any time. If 60% or less of the period of attendance has been completed at the time of the withdrawal, a refund may be due.

Refunds are based on the date the written drop request is received via email by registrar@gnomon.edu. Refunds are determined by first calculating the amount owed to Gnomon, which equals the daily charge for the dropped courses(s) (total charges, divided by the number of days in the term), multiplied by the number of days that have elapsed at the time of withdrawal. Any moneys paid in excess of this amount are eligible to be refunded.

Refunds will be made within 45 days after the student’s notice of withdrawal is received and will be processed using the same method of payment used for purchase. Requests will be processed during regular business hours: Monday through Friday from 9:00 AM - 6:00 PM.

The refund calendar is listed on the Important Dates document, which can be viewed on the Academic Calendar page of the Gnomon website.

Refunds/Returns for Financial Aid Students

If a student withdraws from the institution and has attended 60% or less of the enrollment period, the prorated charge for the amount of time attended will be calculated and subtracted from the amount paid for the period in question. If the student did not receive any financial aid, any remaining credit balance will be refunded to the student.

The U.S. Department of Education certifies this institution as an eligible participant in the Federal Student Aid (FSA) programs established under the Higher Education Act of 1965 (HEA), as amended.

To calculate refunds under the Return of Title IV Funds policy, an institution must determine how much Federal assistance a student has earned which can be applied to the institutional charges.

If a student received more FSA funds than he or she earned under the Federal Return of Title IV Funds policy, the institution, and in some cases the student, is required to return the unearned funds to the appropriate Federal programs. The student must pay any unpaid balance to the institution that remains after the Return of Title IV Funds policy has been applied to the state/institutional policy.

Any monies due an applicant or student will be refunded within 45 days of the date of cancellation, withdrawal, or termination. A withdrawal may be effectuated by the student’s written notice or by the student’s conduct, including, but not necessarily limited to, a student’s lack of attendance.

If the amount of refund exceeds the unpaid balance of the loan, the remainder of the monies will be applied to any student financial aid programs from which the student received funding. Any remaining balance of funds will then be returned to the student.

If a student does not return following an approved leave of absence on the date indicated on the written request, refunds will be made within 45 days from the date the student was scheduled to have returned. For purposes of determining a refund, the last date of attendance is used when a student fails to return from an approved leave of absence.

For the purpose of determining the amount of the refund, the date of the student’s official or unofficial withdrawal shall be deemed the last date of recorded attendance. The amount owed equals the daily charge for the program (total institutional charge, divided by the number of days or hours in the program), multiplied by the number of days student attended, or was scheduled to attend, prior to withdrawal.

Returning Funds to the Federal Programs

If it is determined that a Federal refund is due, the statute and regulations clearly define the order in which remaining Federal student aid program funds are to be returned. Based on the student’s financial aid award(s) (and his/her parent(s) in the case of PLUS Loans), the return of Federal funds will be returned to the appropriate program in the following order:

1. Federal Direct Unsubsidized Loans
2. Federal Direct Subsidized Loans
3. Federal Direct PLUS Loans
4. Federal Pell Grants
5. Federal Supplemental Education Opportunity Grant (SEOG)
6. Other federal, state, private and/or institutional sources of aid
7. The student

Return of Title IV Funds Refund Policy

The Return of Title IV Funds (R2T4) Policy applies to students who receive federal student financial aid and subsequently withdraw from all classes, stop attending, or fail to receive passing grades during the term. The purpose of this policy is to ensure compliance with federal regulations governing the return of Title IV funds, which are awarded to students under the assumption that they will attend school for the entire period for which the assistance is awarded.

Withdrawal Date: If a recipient of Title IV grant or loan funds withdraws from a school after beginning attendance, the school must perform an R2T4 calculation to determine the amount of Title IV aid earned by the student. The withdrawal date used will normally be the date the student began the school withdrawal process by contacting the Registrar. For unofficial withdrawals, it is the student’s last date of attendance recorded in the system.

Recalculation of Federal Aid Eligibility: When a student withdraws from all classes prior to completing more than 60% of a term, the student's eligibility for federal aid will be recalculated based on the percent of the term completed. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds the student received and was scheduled to receive during the period.

Return of Unearned Title IV Funds: If Title IV funding is disbursed to a student and the disbursed amount exceeds the amount a withdrawn student actually earned, the unearned funds must be returned. If Title IV funding is disbursed to a student and the amount disbursed is less than the amount a withdrawn student actually earned, the student may be eligible to receive a post-withdrawal disbursement of the earned aid that was not received. Gnomon will fulfill its return responsibility by returning a student’s financial aid directly back to the Department of Education. This will be done as soon as possible but no later than 45 days after determining the student has withdrawn.

Post-Withdrawal Disbursement: Post-withdrawal disbursements are required when a student has completed all necessary forms, was enrolled at the time of disbursement, or earned more Title IV aid than received. The student is entitled to receive their full aid eligibility based on the earned percentage. The institution has up to 45 days to disburse any grant funding to the student. If a post-withdrawal disbursement is identified, the student will be notified via email of their additional aid eligibility. Loans must be offered to the student within 30 days, allowing the student at least 14 days to respond. The student or parent must respond within the 14 calendar days in order to be eligible for disbursement.

Credit Balance: All post-withdrawal disbursements are applied to the student's account first, and any resulting credit balance on the student’s account must be disbursed as soon as possible and no later than 14 days after the credit has occurred.

Verification Pending: When a school is completing an R2T4 calculation for a student subject to verification, the following rules apply: If a student provides all documents required for verification after withdrawing but before the verification submission deadline, and in time for the institution to meet the 30-day R2T4 deadline, the institution performs the R2T4 calculation including all Title IV aid for which the student has established eligibility as a result of verification and for which the conditions of a late disbursement had been met prior to the student’s loss of eligibility due to withdrawal. The school must provide the student or parent the minimum 14-day (or longer if it chooses) response period for post-withdrawal disbursements of Direct Loan funds.

Overpayment Resolution: If Gnomon is responsible for any overpayment on a student’s Pell Grant or Direct Loan, the Financial Aid Office will initiate the return of funds on behalf of the student to the appropriate federal fund source. If a Pell Grant or SEOG Grant was overpaid, the Financial Aid Office will return the excess funds and bill the student for the remaining balance. Regarding student loans, the institution will usually return the loan funds on behalf of the student or parent. If an overpayment is returned, and a balance is created, the student will be responsible for repaying the balance to the institution. Failure to pay the balance may result in consequences to institutional services, as outlined below.

If loan funds for living expenses are refunded and need to be returned, students may opt to repay them according to the original terms of their loans, which typically involves a 10-year repayment period following a grace period. Students and parents may also choose to acknowledge that they received more funding than they were eligible for and take sole responsibility for repaying the debt by signing a reaffirmation agreement.

Re-Entry for Formerly Enrolled Program Students

Purpose:

The re-entry policy provides an opportunity for students who withdrew from a Gnomon program to return and complete their studies. The policy ensures that returning students meet Gnomon’s academic standards and mission.

Contact Information:

• Admissions Office: admissions@gnomon.edu

Eligibility and Process:

1. Eligibility:

   • Students must have left the college in good standing and earned Gnomon course credits within the last five (5) years.
   • Transfer Credit: Courses with a minimum grade of 2.0 (C) are eligible for transfer. Due to technological advancements or changes in curriculum, some courses may need to be retaken even if previously passed.

2. Application Process:

   • Applications are reviewed based on the portfolio, prior academic performance, and other relevant factors. Admission is space-dependent.
   • Additional reviews and approvals may be required from the Education Office, Student Affairs, Financial Aid, Registrar, and other relevant offices.
   • Students withdrawn for failure to meet SAP or who Withdrew with a cumulative or Term GPA below a 2.0, must follow the Application for Academic Reinstatement After SAP Non-Compliance policy.

3. Submission Requirements:

   • Personal statement, portfolio of prior and new work, and transcripts from Gnomon and any other institutions attended after leaving Gnomon.
   • A non-refundable Re-entry Application Fee of $125.00.

4. Holds:

   • All financial or administrative holds must be cleared before the application can be processed.

Related Policies:

• Application for Re-Entry for Formerly Enrolled Program Students
• Application for Academic Reinstatement After SAP Non-Compliance Application
• Satisfactory Academic Progress (SAP) Policy

Repeating a Course

All students in the Bachelor of Fine Arts in Digital Production or in the Digital Production program must pass all courses to remain in good standing. If a student earns a fail grade of an “F”, the student must retake the course at their cost until a passing grade is earned. Repeated failure to pass any course may result in jeopardizing the student’s ability to graduate, academic standing, program completion within the maximum time frame offered, or ability to advance within the program.

The original grade of F will remain on the student’s cumulative record in addition to the second grade received, and both will be calculated in the student’s cumulative GPA for courses failed. The failed course counts as attempted, but not earned credits, and any repeated course earned over an F grade will be attempted and earned credits. Gnomon strongly advises students to retake any course where the earned grade is below a 2.00 (C). Please refer to Gnomon’s Satisfactory Academic Policy (SAP) standards.

Satisfactory Academic Progress (SAP)

Gnomon is committed to supporting students in their educational pursuits. To that end, the School requires that students (full-time, part-time, different programs of study, etc.) maintain timely academic progress towards completion of their academic program.

Gnomon maintains a definition of Satisfactory Academic Progress (SAP) that reflects the School’s mission and is consistent with accepted practices in higher education. The academic progress of every student is carefully monitored to support student success. Any student not meeting the SAP requirements are informed and advised accordingly. This policy applies to all students who are enrolled in a certificate or degree program at Gnomon.

Gnomon requires students in the Digital Production for Entertainment (DP) certificate program and the Bachelor of Fine Arts in Digital Production (BFA) degree program to make timely academic progress each quarter towards completion.

Reasonable progress is measured by the following two (2) qualitative and quantitative standards:

Standard 1: Qualitative Standard

Students must meet the minimum requirement of a 2.00 cumulative and quarterly grade point average (GPA). Please note that while Gnomon’s passing grade point average for any single course is a 0.7 (D-), or above, the SAP requirements as described remain intact.

GPA’s are a qualitative measure of a student’s academic progress. Cumulative GPA’s include all Gnomon courses that have been graded and are determined to meet the program requirements. However, Withdraw (W) grades have no impact on quarter or cumulative grading calculations. Repeated courses are calculated as the average of all grades received. Repeated courses are calculated with the best grade received. Incomplete (I) grades have no impact on the quarter or cumulative GPA grading calculations but SAP must be reviewed again once the Incomplete has been replaced with the new grade. Grades from courses transferred from other institutions are not included. Students can review their current cumulative and quarterly GPA using the Student Web Portal.

Gnomon reviews GPA’s on a quarterly basis. To meet Standard 1: Qualitative Standard, students must achieve a minimum 2.00 cumulative GPA as well as a 2.00 quarterly GPA at the conclusion of each quarter.

Standard 2: Quantitative Standard

Students must satisfactorily complete at least 67% of cumulative credit hours attempted, and complete the program within 150% of the maximum time frame offered for the program (PACE).

A quantitative measure of progress towards program completion is determined by the percentage of credit hours successfully completed divided by the credit hours attempted. Credit hours from courses taken at Gnomon and/or transferred from other institutions are treated as both attempted and completed. However, Withdraw (W) grades are counted towards attempted credit hours, but not earned credit hours. To determine PACE for Gnomons’ programs, follow the steps below.

Step 1 — Determine which courses should be included in the calculation

• Credit hours from Gnomon courses taken prior to program enrollment that have been accepted for credit towards the program.
• Credit hours from courses transferred from other institutions;
• Credit hours from courses repeated while at Gnomon where the initial grade was unsatisfactory; and
• Credit hours from courses with an Incomplete (I) or Withdraw (W) status

Step 2 — Complete the calculation

Take the total number of course credit hours completed and divide by the total number of course credit hours attempted. Students must satisfactorily complete at least 67%. For example: An academic year consists of three quarters with 21 credit hours taken per quarter for a total of 63. A student must complete at least 42 of the 63 units to meet Standard 2: Quantitative Standard (42 credit hours completed divided by 63 credit hours attempted = 67%).

A student must complete an academic program within the maximum timeframe, 150% of the published program length. Below are the thresholds for each certificate program:

• Digital Production – the program length is 8 quarters, or 2 calendar years. Therefore, 150%maximum time to completion can be no more than 12 quarters, or 3 calendar years. This program requires 147 course credit hours for completion. The maximum number of course credit hours a student can attempt in this program is 220 (147 x 1.5 = 220).
• Bachelor of Fine Arts in Digital Production – the length is 12 quarters over 4 calendar years with 3 Summer quarters off (optional). This program requires 180 course credit hours for completion. The program must be completed within 6 calendar years, or at least 2 quarters completed each calendar year (with optional Summer quarters included).

If at some point it is determined impossible for a student to complete the program within the 150% timeframe, the student will be withdrawn at the time of determination prior to exceeding the limit, with no right to appeal.

For more information, please contact sap@gnomon.edu.

Monitoring Satisfactory Academic Progress (SAP)

Satisfactory Academic Progress (SAP) is reviewed at the end of each quarter. Students who meet all SAP standards are considered in good standing. Students who do not meet these standards will receive notification of their SAP status, along with any impact on their program and financial aid eligibility, via Gnomon email.

If a student does not meet SAP standards, they will be placed on Academic Warning for the following quarter, during which they will remain eligible for financial aid. After this quarter, SAP will be reviewed again. If the student then meets all SAP requirements, the Academic Warning status will be removed, and they will retain eligibility for financial aid. The updated SAP standing will be communicated via the student’s Gnomon.edu email.

Students who fail to meet SAP standards after their Academic Warning quarter will be Academically Withdrawn from the program and will no longer qualify for financial aid. These students do not have an immediate right to appeal.

If changes are made to a student’s academic record after the initial SAP review, another SAP review will be conducted. These adjustments may include:

• A grade change due to resolving an Incomplete, correcting an error, or an approved Petition of Grade Change.
• A program change, in which SAP standards for the new program will be applied.

Students may receive a maximum of two (2) Academic Warnings during their program. Any student who fails to meet SAP standards for the third (3rd) time, even if non-consecutive, will be Academically Withdrawn and will lose financial aid eligibility.

Students on Reinstatement Probation after an approved appeal must meet all SAP standards throughout the probation period. They are not eligible for Academic Warning and must comply fully with SAP requirements to remain in good standing.

Academic Reinstatement After SAP Non-Compliance

Purpose:
Academic Reinstatement After SAP Non-Compliance policy provides former students the opportunity to demonstrate their ability to meet Gnomon’s academic standards and resume progress toward their educational goals. This process allows students to address previous academic challenges and submit a plan for meeting SAP requirements, ensuring future academic success while aligning with Gnomon’s mission.

This policy applies to:

1. Students who were academically withdrawn for failing to meet SAP standards.
2. Students who voluntarily withdrew from the program while on SAP Warning and wish to return.

Contact Information:
SAP Committee: sap@gnomon.edu

Policy and Procedure Overview:

1. Eligibility for Reinstatement:

• Academically Withdrawn Students: Students who were academically withdrawn for failing to meet SAP standards may apply for reinstatement after a minimum of six months from the original withdrawal date.
• Voluntarily Withdrawn Students on SAP Warning: Students who withdrew from the program while on SAP Warning are also eligible to apply for reinstatement. These students may apply for reinstatement without needing to wait six months but must address the academic challenges that led to their SAP Warning.

In both cases, applications submitted before the designated period will not be considered. Approval for reinstatement is not guaranteed.

2. Course Repetition Requirement:
Students approved for reinstatement must retake courses in which they received grades below 2.0 (C). Due to technological advancements or curriculum updates, some courses may need to be retaken even if previously passed.

3. Transfer Credit:
Courses with a minimum grade of 2.0 (C) are eligible for transfer, subject to evaluation.

4. Completing the Reinstatement Application:
The application must be typed, completed, and signed by the student. It must include the following:

Personal Statement:

• Explanation of the extenuating circumstances that led to non-compliance with SAP standards.
• Actions taken to address these circumstances and prevent recurrence.
• A detailed plan for achieving academic success moving forward.
• Discussion clarifying how both qualitative (GPA) and quantitative (completion rate) SAP standards will be met.

Transcripts and Courses Taken During the Withdrawal Period:

• Applicants must demonstrate their commitment to academic improvement by completing relevant coursework in their field during the withdrawal period. Relevant courses should align with the student's program and career goals. The following must be submitted:
• Official transcripts from accredited institutions.
• Unofficial Gnomon transcripts.

Demonstration of Continued Practice:

• Students must provide two or more examples of continued practice in their field during the withdrawal period, such as freelance work, portfolio projects, internships, or other relevant activities.

Approvals from Relevant Offices:
The application must receive approvals from the following offices, as applicable:

• Education Office
• Student Affairs Office
• Financial Aid Office

• Student Accounts Office

5. Consultation with the Education Office:
Students must consult the Education Office in advance of submitting their application for reinstatement. Early engagement ensures appropriate academic guidance, course selection, and adherence to high academic standards, supporting long-term success.

6. Reinstatement Application Fee:
A non-refundable Reinstatement Application fee of $125.00 must be paid when submitting the application.

Application Review Process:
The SAP Committee will review the application and notify the student of its decision within 30 days via email. If additional information is required or if delays occur, the student will be informed. The SAP Committee’s decision is final.

Application Outcomes:

• Successful Application for Students Academically Withdrawn:
  These students will be reinstated into their original course of study and placed on Reinstatement Probation until program completion. During probation, they must adhere to their academic plan and meet SAP standards each quarter. Failure to meet SAP during probation will result in academic withdrawal, with no further opportunities for reinstatement.
• Successful Application for Students Withdrawn While on SAP Warning:
  These students will be reinstated into their original course of study under SAP Warning status. They must meet SAP requirements by the end of the following quarter to be removed from SAP Warning and continue in good standing. Failure to meet SAP will result in Academic Withdrawal.
• Unsuccessful Application:
  If the application is unsuccessful, the student will not be reinstated and will remain ineligible for financial aid. No further applications for reinstatement will be accepted, and the student will not be permitted to re-enroll in the program or submit any future applications for new enrollment.
• Incomplete Application:
  Students are strongly encouraged to submit a complete application in the first instance to avoid delays in processing and review. Incomplete applications will not be considered, and failure to submit the necessary materials may result in the application being returned or rejected.

Related Policies:

• Satisfactory Academic Progress (SAP) Policy
• Re-Entry for Formerly Enrolled Students
• Academic Reinstatement After SAP Non-Compliance Application

School Charges & Fees

Important: All tuition and fees must be paid in U.S. Dollars (USD). Gnomon does not accept other currencies and is not responsible for conversion or related fees.

Gnomon is committed to being transparent regarding additional costs that a student may incur. Below is a list of school charges/fees for students outside of admissions/enrollment costs.

Tuition Late/Penalty Fees:

• Tuition Payment Late Fee: $45.00
• Payment Plan Late Fee: $15.00
• Returned Check Fee: $25.00

Equipment/Library Fees:

• Equipment Late Fee: $25.00
• Equipment Lost/Damaged Fee: Varies depending on replacement/repair cost
• Library Lost Item Fee: $75.00, plus the cost of the lost item

Request Fees:

• Payment Plan Fee: $75.00
• Parking Keycard Fee: $140.00
• Parking Keycard Replacement Fee: $15.00
• Student ID Replacement Fee: $10.00
• Graduation Participation Fee: $150.00
• Official Transcript Request Fee: $15.00
• Diploma/Certificate Reprint Fee (digital): $10.00
• Diploma/Certificate Reprint Fee (physical): $45.00

Student Catalog

Though this catalog is produced as a reference guide, each student is responsible for keeping apprised of current policies pertaining to their course of study. Gnomon reserves the right to change tuition fees, scheduled dates of courses, course offerings, instructors, policies, and procedures pursuant to the California Code of Regulations (CCR) and California Education Code (CEC). Gnomon also reserves the right to deny enrollment in courses to any student and the right to withdraw any student whose conduct fails to comply with the policies, rules, and standards of Gnomon.

2024 Student Catalog

Student Conduct Policy

It is the intention of the Student Conduct Code to make clear the school’s expectations of behavior by students. A productive environment for education and the well-being of the entire Gnomon community   are supported through the principles of respect, social responsibility, integrity, and honesty. Students are responsible for their own conduct as well as for holding others accountable to these same expectations.  

Any student who engages in academic or social misconduct shall be subject to disciplinary action by the appropriate office of the school. The Student Conduct Code applies to students’ behaviors both on and off campus if it is determined that a behavior affects another member of the community’s safety, well-being, or learning environment. This can also apply to behavior that occurs through online learning, social media or other public online media. A student can be charged with a conduct violation while on a leave of absence or summer break. 

Gnomon reserves the right to withdraw from any student the privilege of attending Gnomon for any lawful reason that Gnomon deems appropriate. In choosing to enroll at Gnomon, students become responsible for their conduct to those standards as stated in the Student Conduct Code. Gnomon may address student academic and non-academic misconduct through its own processes and apply sanctions governing the terms of attendance and enrollment at Gnomon. Gnomon reserves the right to respond to misconduct issues, whether law enforcement agencies are involved and/or criminal charges are pending.  

Students are subject to disciplinary action for several types of misconduct, including but not limited to:  

1. Alleged violations of federal, state or local law that threaten the safety or well-being of the campus community. 
2. Any act that constitutes violent behavior and any other behavior that adversely affects the school or its educational programs or mission  
3. Any attempt to commit acts prohibited by the Code may also be addressed through the conduct process.  
4. Bullying (verbal or physical)  
5. Dishonesty, such as cheating, multiple submission, plagiarism or knowingly furnishing false information to the school. 
6. Disorderly conduct: Engaging in disorderly or lewd conduct. 
7. Disruptive conduct: Participation in a disturbance of the peace or unlawful assembly, and/or disruption of teaching, research, administration, or other school activities. This includes combative behavior in any classroom, office, or offsite location. 
8. Failure to comply: Failure to identify oneself to, or comply with the directions of, a College official, including but not limited to staff or faculty, acting in the performance of their duties. This includes resisting or obstructing such College officials in the performance of, or the attempt to perform, their duties. Harassing, verbally threatening, or abusing any College official in the performance of their duties is also prohibited. 
9. Filming lectures, either with a camera or their cell phones, under any circumstances  
10. Forgery, alteration, or misuse of school documents, keys, or identification  
11. Physical abuse, threats of violence, all forms of sexual assault, or conduct that threatens the health or safety of any person on school property · or in connection with official school functions. 
12. Selling Academic Materials: Selling, preparing, or distributing for any commercial purpose academic materials including, but not limited to, written, video or audio recordings of any course, or course materials. The unauthorized sale or commercial distribution of academic materials including, but not limited to, recordings by a student, whether or not it was the Student or someone else who prepared the materials. This policy is applicable to any recording in any medium, including handwritten or typed notes. 
13. Sexual harassment (verbal or physical) in any Gnomon education program or activity.   
14. Theft of, damage to, or destruction of any property of the school or property of others while on school premises. 
15. The unlawful manufacture, distribution, dispensing, possession of, and/or use of drugs, drug paraphernalia, alcohol, or other controlled substances at this institution is strictly prohibited (see Gnomon’s Alcohol and Drug Abuse Policy Statement). On-campus possession and use of marijuana (medical or otherwise) is not allowed.
16. The use of “fighting words” or provocative language intended to incite violence. 
17. Unauthorized entry to or use of school properties, equipment, or resources  
18. Unwanted personal contact: Contact (whether physical, verbal, written, face-to-face, telephonic, electronic, or by other means) that: 
    - A student knows or should know is unwanted; 
    - Is communicated directly to one or more specific student(s), Student Organization(s), faculty, or staff; 
    - Constitutes severe and/or pervasive, and objectively offensive, conduct; and 
    - does not constitute speech protected by the First Amendment to the U.S. Constitution (e.g., speech in a public forum on a matter of public concern). 

All members of the school community - students, faculty and staff - have the responsibility to report misconduct to the Student Affairs Office at studentaffairs@gnomon.edu. 

For incidents involving sexual harassment and violence (including domestic violence, dating violence, and sexual assault), please refer to the Title IX and Sexual Harassment policy and procedures at https://www.gnomon.edu/policies-and-disclosures/title-ix

Reports can be made anytime, including non-business hours, via phone, email, or mail to: 

Title IX Coordinator
Carmen Munoz 
Phone: 323.466.6663 
Email: carmen.munoz@gnomon.edu 

For more information and details about Gnomon’s Non-Academic Student Conduct and Disciplinary procedures please visit the Gnomon Student Catalog or follow this link.

Plagiarism & Academic Honesty Policy

Gnomon maintains high academic standards, including integrity, honesty, and responsibility in education. The school assumes that Gnomon students have a basic understanding of the principles of academic honesty.

While students are encouraged to draw inspiration and reference from other artists, students must resist plagiarism and maintain academic honesty. Gnomon does not tolerate academic dishonesty.

The following guidelines should assist students in clarifying behaviors that are not acceptable to the Gnomon community.

• Plagiarism occurs when another person’s ideas, language, or image is borrowed or stolen and is not properly acknowledged. All ideas, arguments, art, image(s) and phrases submitted without attribution to other sources must be the creative product of the student. Thus, all and any item taken from the works of other authors or artists (published or unpublished) must be properly cited. The same applies to paraphrased text, opinions, data, examples, illustrations, and all other creative work. Violations of this standard constitute plagiarism
• When presenting written materials, words of another must be placed within quotation marks and a reference to the source provided. If material is paraphrased or restated in the student’s words, a reference to the source must also be provided. Instructions for correctly attributing printed or online sources can be found in the MLA Style Guide, available free online
• Gnomon assumes that artists and designers commonly draw on other artists’ work for reference and inspiration or to make a commentary on that artist’s work. This type of exploration is encouraged. However, there is fine line between “drawing inspiration” from a piece and making a literal copy. When a student represents a literal copy of another artist’s work as his or her own, this is considered plagiarism
• Cheating is defined as accepting or giving aid to another during a written exam or for a written report unless authorized by the instructor or accepting or giving aid to another for an individual studio project unless authorized by the instructor. This includes representing another person’s work as one’s own or buying or selling written or visual work to be turned in for a class
• Students may not submit the same work for more than one assignment without the written permission of both instructors
• No students may disclose or exploit the ideas of another without that student’s express written permission
• Gnomon will deal with violations of these academic honesty on an individual basis. A committee comprised of faculty and administrators will listen to all cases. If the group is convinced of the individual’s intention to deceive; the student will be subject to disciplinary action

As electronic information is volatile and easily reproduced, respect for the work and personal expression of others is especially critical in the visual effects and game communities. Students who violate authorial integrity and copyright will be subject to disciplinary action.

Instructors must notify the administration of students who have potentially violated Gnomon’s Plagiarism and Academic Honesty Policy.

Recommended consequences of a student committing academic plagiarism/academic dishonesty include, but are not limited to:

• A failing grade for the course
• Suspension, probation or dismissal at the discretion of the Administration

The visual effects and games communities are inherently collaborative and tightly connected. Plagiarists face long-lasting detrimental effects on their careers.

Questions regarding Gnomon’s Plagiarism and Academic Honesty Policy may be directed to the Education Office at education@gnomon.edu.

Lecture Etiquette

Gnomon is sensitive to the fact that a great deal of information is given in course lectures. Students are encouraged to audio record lectures with instructor permission only, but please note that students must not film lectures, either with a camera or their cell phones, under any circumstances.

Studio/Lab Etiquette

Students will be spending many hours in a shared lab space or in the Library and Learning Resource Center, and must observe the following rules:

• Eating and drinking is prohibited in all labs and designated areas of study
• Student work areas must be kept clean
• Loud talking or disruptive behavior is prohibited
• Listening to music, videos, or other multimedia content must be done through headphones

Please note that all lab hard drives are purged at the end of each term and no student work will be retained. Gnomon is not responsible for personal belongings or lost data.

Student/Faculty Relationships

The integrity of the faculty-student relationship is the foundation of Gnomon’s educational mission, “Gnomon specializes in computer graphics education for careers in the entertainment industry.” This relationship invests considerable trust in the faculty member, who, in turn, bears authority and accountability as mentor, educator, and evaluator. The unequal institutional power inherent in this relationship heightens the vulnerability of the student and the potential for coercion.

The pedagogical relationship between faculty member and student must be protected from influences or activities that can interfere with learning, consistent with the goals and ideals of the school. To maintain this commitment to a safe and productive learning environment, Gnomon strictly prohibits any romantic or sexual relationships between faculty members and students, regardless of consent. Such relationships are deemed inappropriate and jeopardize the integrity of the educational process.

Any faculty member found engaging in a romantic or sexual relationship with a student under their academic supervision may face disciplinary actions, including possible termination of employment at Gnomon. Our foremost concern is the welfare and education of our students, and we are dedicated to upholding the highest standards of professional conduct in pursuit of this mission.

Student Gnomon Emails

Gnomon provides all program students with an @gnomon.edu email account which also includes many Office 365 applications. All students, staff, and faculty members are expected to only use their official Gnomon email account for correspondence of an academic and administrative nature.

If students do not receive a notification of their @gnomon.edu email accounts by the first day of class, the student should immediately contact the Technology Office via the ticketing system at gnomononline.uservoice.com/knowledgebase.

• School official use of email: Email is the main course for official communication within Gnomon. Gnomon has the reasonable expectation that such communication will be accessed and read in a timely fashion. Official email communication is only intended to meet the academic and administrative needs of the institution.
• Creation, dissemination, and deletion of student email accounts: Official Gnomon student email accounts are provided to all program students. Students receive their email address and password a week prior to Orientation. Official email addresses will be included in directory information unless the students request otherwise, under FERPA, through the Registrar. All student email accounts delivered and supported by Gnomon will be deleted after six (6) months post-graduation or immediately after a student has a cancellation of contract or is otherwise no longer considered a student.
• Redirecting of email: Redirecting email does not absolve a student from the responsibilities associated with official communication sent to their @gnomon.edu email account. Such forwarding is done by the student, and at the student’s own risk. Gnomon does not accept responsibility for services performed by outside providers.
• Student responsibilities regarding use of email: Students are expected to access and read their email daily to remain current with Gnomon-related communication. Students have the responsibility to recognize that certain communication may be time-critical. Users should exercise extreme caution in using email to communicate confidential or sensitive matters and should not assume that email is private or confidential. To avoid exceeding maximum storage allocation, routine maintenance of the account content by the student is expected.

Failure to check email, error in forwarding mail, or email returned to the school with “Mailbox Full” or “Undeliverable” are not acceptable excuses for missing official Gnomon communication via email.

Student Office 365 licenses and Gnomon email addresses will expire six (6) months after their graduation date. Students who withdraw from any program or are dismissed will have their licenses revoked immediately upon notification.

Student Work

Gnomon reserves the right to retain any and all student work produced during their time at Gnomon for marketing, exhibition, publication, or display in the student gallery. By enrolling and participating in Gnomon programs, students acknowledge and agree that Gnomon has the perpetual, royalty-free right to use, reproduce, distribute, and publicly display their work for any purpose deemed appropriate by the institution. This policy is intended to highlight and celebrate the achievements of our students, showcasing their talents and contributions to the broader community.

Additionally, it is important to maintain the integrity and intended use of our resources; therefore, Gnomon labs and facilities are strictly designated for educational purposes and may not be used for any paid production work. This ensures that all students have equal access to the tools and environments necessary for their academic and creative development. Compliance with these guidelines is mandatory to foster a professional and fair learning atmosphere for all members of the Gnomon community.

Termination Policy & Borrower's Agreement

A student may terminate their enrollment agreement by giving written notice to Gnomon, subject to the terms as outlined in the Refunds and Returns section of this catalog. Gnomon reserves the right to terminate the enrollment agreement in the event of (i) a student conduct issue, (ii) destruction of property by a student, (iii) nonpayment of tuition, (iv) unsatisfactory progress, (v) poor attendance and/or participation, or (vi) failure to satisfactorily complete all required courses prior to attempting 150% of the credit hours required to complete the quarter.

A student’s dissatisfaction with or non-receipt of educational services offered by Gnomon does not excuse the student from repayment of any grant, private loan, federal loan, or other loan whatsoever made to the student for enrollment and completion of study at Gnomon.

Dismissal & Suspension Policy

Gnomon reserves the right to suspend or terminate any student whose attendance, academic performance, financial standing, or behavior does not comply with school standards, policies, regulations, and rules. Students may be placed on an applicable probation. During this time, students are advised as to the level of improvement or the action necessary to rectify the status.

Reinstatement After Dismissal

Students who wish to be reinstated after dismissal must reapply to the program and contact the Admissions Office. Students who were dismissed for Student Conduct breach may not reapply to any of Gnomon’s programs or enroll in individual/online courses.

Re-enrollment or re-entrance will be approved only after one year has elapsed post-termination and evidence is shown to the administration’s satisfaction that the conditions that caused the dismissal have been resolved. Gnomon may require additional information and/or exhibits depending on the circumstance of dismissal. Gnomon reserves the right to approve or deny additional re-enrollment or re-entrance attempts after the initial one (1) year waiting period.

Paying Tuition

Important: All tuition and fees must be paid in U.S. Dollars (USD). Gnomon does not accept other currencies and is not responsible for conversion or related fees.

Returning & Incoming Students

For returning students (domestic & international) and incoming students (domestic only), tuition and student fees are due no later than the first Friday of the term. For incoming international students, payment for the first two (2) terms of tuition and student fees is due 45 days prior to the start of Term 1.

Financial Aid students are responsible for any difference in tuition not covered by Federal funding.

Please be advised:
Students are responsible for determining the tuition amount owed and for making payment prior to the above deadlines. Students should reference the Gnomon Student Web Portal to access the total amount due and to make timely payments.

In the event tuition payments may be delayed, payment arrangements must be made by the above deadlines. Requests must be submitted to the Student Accounts Office via email at studentaccounts@gnomon.edu.

Non-Payment of Tuition

Purpose:
Gnomon is committed to supporting students in their educational journey while maintaining clear expectations around tuition payments. This policy ensures that students are aware of the steps taken in the event of non-payment, while also offering options to resolve financial challenges. Our goal is to provide the necessary resources and flexibility to help students stay on track academically.

Policy Statement:
Tuition is due on the first Friday of each term. Failure to meet this deadline will result in the following actions:

Procedures:

1. Late Fee
   If payment is not received by the first Friday of the term, a $45 late fee will be applied to the student’s account.
2. Account Suspension
   If payment is still not received by the second Friday of the term, the student’s Gnomon account will be suspended.
3. Registration Hold
   Students with unpaid balances will not be eligible to register for future classes until the outstanding balance is fully paid.
4. Withdrawal from Program
   Students who fail to pay their tuition by Monday of Week 5 of the term will be formally withdrawn from their program. Current course enrollments will be terminated, and access to Gnomon resources—including all student services and the Student Web Portal—will be revoked.
5. Reapplication Process
   Students withdrawn for non-payment who wish to return to Gnomon must first settle their outstanding balance and then reapply through the standard Admissions process.
6. Outstanding Balance
   The student remains responsible for any outstanding balance, even after withdrawal from the program.
7. Collections
   Accounts with unpaid balances may be forwarded to a collections agency if payments are not made according to the terms outlined in the Enrollment Agreement.

Payment Plan Options:

Gnomon offers payment plans to assist students in managing their tuition. Students are encouraged to discuss this option with the Student Accounts Office at studentaccounts@gnomon.edu.

International Students:

The payment deadline for incoming international students is 45 days prior to the start of Term 1. If payment is not received by the deadline, the student will be dropped from all classes and their SEVIS record and I-20 will be terminated. All F-1 and M-1 students must be registered full-time each term to maintain their immigration status. Gnomon is committed to being transparent regarding additional costs that a student may incur. Other school charges/fees that a student may incur outside of admissions/enrollment costs can be found under School Charges/Fees section.

Third-Party Payments

Please be advised that Federal law dictates that Gnomon is to maintain privacy regulations regarding student affairs and communications for students who are of legal age. Should payment arrangements be made by anyone other than the student, it is the student’s responsibility to relay the information to said party regarding payment deadlines or any subsequent changes to tuition.

Payment Options

Student tuition payments, or payment arrangements (Gnomon payment plan, third-party payers, financial aid, and/or private loans) are required to officially complete registration and reserve a space in the course/program.

Financial Aid

Gnomon offers Federal Student Aid for qualifying students in the Digital Production for Entertainment (DP) certificate program, and the Bachelor of Fine Arts in Digital Production degree program. Full-time students who are U.S. citizens or eligible noncitizens may be eligible to receive Federal Pell Grants and/or Federal Direct Loan financial assistance. Please refer to the Financial Aid section on page 88 for further information.

Students interested in applying for aid should contact the Financial Aid Office at 323.466.6663 or via email at finaid@gnomon.edu.

Payment Methods

Gnomon accepts for payment:

• Company and personal checks
• All major credit cards
• Corporate purchase orders
• Gnomon payment plans (see below)
• Money orders
• Cashier’s checks
• Wire Transfer
• Private education loans
• International payment through Flywire

Gnomon Payment Plans are contractual agreements with students to defer payment over the term:

• A $75.00 Payment Plan Fee is added to tuition, then divided into equal three installments
• The first installment is due at the time of registration
• The remaining two installments are due by the Friday of Week 4 and the Friday of Week 8, respectively
• Payments made after a scheduled due date are subject to a $15.00 late fee
• Continued failure to make payment will result in the student’s computer account being frozen and suspension from course until payment is rectified

Private Student Loans are available, but must be coordinated with the Financial Aid Office:

• Gnomon offers loans through College Avenue and Sallie Mae
• Prior to submitting a loan application, students must speak with Admissions and Financial Aid
• Students must be a US citizen, a US national, or a permanent resident, and must be creditworthy. A co-signer may also be required

If you have further questions regarding tuition, fees or payment options, please contact the Student Accounts Office via email at studentaccounts@gnomon.edu.

Title IV

Title IV Code of Conduct

As required by the Higher Education Opportunity Act (HEOA) of 2008 (amending the Higher Education Act of 1965, Pub. L. # 110-315), Gnomon has established the following Code of Conduct. Gnomon and its employees certify the following:

1) We will not enter into any revenue-sharing arrangements with any lender, which is defined as any arrangement between a college and a lender that results in the lender paying a fee or other benefits, including a share of its profits, to the college, or its officers, employees or agents, as a result of the college recommending the lender to its students or families of those students.

2) Financial Aid Office employees (or employees who otherwise have responsibilities with respect to education loans or financial aid) will not accept gifts from any lender, guaranty agency or loan servicer. A gift is defined as any gratuity, favor, discount, entertainment, hospitality, loan, or other item having monetary value of a significant amount. This prohibition is not limited just to those servicers of Title IV loans but includes lenders of private educational loans as well. The HEOA provides for some exceptions related to specific types of activities or literature, including:

a.       Brochures or training material related to default aversion or financial literacy
b.       Food, training or informational materials included as part of training as long as that training contributes to the professional development of those individuals attending the training
c.       Favorable terms and benefits to the student employed by the institution as long as those same terms are provided to all students at the institution
d.       Entrance and exit counseling as long as the college’s staff are in control and they do not promote the services of a specific lender
e.       Philanthropic contributions from a lender, guarantee agency or loan servicer unrelated to education loans
f.        State education, grants, scholarships or financial aid funds administered by or on behalf of the State

3) Financial Aid Office employees (or employees who otherwise have responsibilities with respect to education loans) will not accept any fee, payment or financial benefit as compensation for any type of consulting arrangement or contract to provide services to or on behalf of a lender relating to education loans.

4) The college’s officers, employees and/or agents will not steer any borrowers, including first-time borrowers, to particular lenders nor assign any borrower a lender through award packaging or other methods. The college will not refuse to certify, or delay certification based on the borrower’s selection of a particular lender or guaranty agency.

5) The college’s officers, employees and/or agents will not request or accept any offer of funds for a private loan, including funds for an opportunity pool loan, to students in exchange for providing concessions or promises to the lender for a specified number of loans made, insured or guaranteed, a specified loan volume, or a preferred lender arrangement.

6) The college’s officers, employees and/or agents will not request or accept any assistance with call center staffing or financial aid office staffing. The HEOA does not prohibit schools from requesting or accepting assistance from a lender related to:

a.       Professional development training for financial aid administrators
b.       Providing educational counseling materials, financial literacy materials, or debt management materials to borrowers, provided that such materials disclose to borrowers the identification of any lender that assisted in preparing or providing such materials
c.         Staffing services on a short-term, nonrecurring basis to assist the school with financial aid-related functions during emergencies, including State-declared or federally-declared natural disasters, and other localized disasters and emergencies identified by the Secretary

7) No officer or employee of the college, or any employee or agent who otherwise has responsibilities with respect to educational loans, and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors will receive anything of value from the lender, guarantor or group except for reimbursement of reasonable expenses incurred by serving on the board, commission, or group.

Return of Title IV Funds Refund Policy

The Return of Title IV Funds (R2T4) Policy applies to students who receive federal student financial aid and subsequently withdraw from all classes, stop attending, or fail to receive passing grades during the term. The purpose of this policy is to ensure compliance with federal regulations governing the return of Title IV funds, which are awarded to students under the assumption that they will attend school for the entire period for which the assistance is awarded.

Withdrawal Date: If a recipient of Title IV grant or loan funds withdraws from a school after beginning attendance, the school must perform an R2T4 calculation to determine the amount of Title IV aid earned by the student. The withdrawal date used will normally be the date the student began the school withdrawal process by contacting the Registrar. For unofficial withdrawals, it is the student’s last date of attendance recorded in the system.

Recalculation of Federal Aid Eligibility: When a student withdraws from all classes prior to completing more than 60% of a term, the student's eligibility for federal aid will be recalculated based on the percent of the term completed. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds the student received and was scheduled to receive during the period.

Return of Unearned Title IV Funds: If Title IV funding is disbursed to a student and the disbursed amount exceeds the amount a withdrawn student actually earned, the unearned funds must be returned. If Title IV funding is disbursed to a student and the amount disbursed is less than the amount a withdrawn student actually earned, the student may be eligible to receive a post-withdrawal disbursement of the earned aid that was not received. Gnomon will fulfill its return responsibility by returning a student’s financial aid directly back to the Department of Education. This will be done as soon as possible but no later than 45 days after determining the student has withdrawn.

Post-Withdrawal Disbursement: Post-withdrawal disbursements are required when a student has completed all necessary forms, was enrolled at the time of disbursement, or earned more Title IV aid than received. The student is entitled to receive their full aid eligibility based on the earned percentage. The institution has up to 45 days to disburse any grant funding to the student. If a post-withdrawal disbursement is identified, the student will be notified via email of their additional aid eligibility. Loans must be offered to the student within 30 days, allowing the student at least 14 days to respond. The student or parent must respond within the 14 calendar days in order to be eligible for disbursement.

Credit Balance: All post-withdrawal disbursements are applied to the student's account first, and any resulting credit balance on the student’s account must be disbursed as soon as possible and no later than 14 days after the credit has occurred.

Verification Pending: When a school is completing an R2T4 calculation for a student subject to verification, the following rules apply: If a student provides all documents required for verification after withdrawing but before the verification submission deadline, and in time for the institution to meet the 30-day R2T4 deadline, the institution performs the R2T4 calculation including all Title IV aid for which the student has established eligibility as a result of verification and for which the conditions of a late disbursement had been met prior to the student’s loss of eligibility due to withdrawal. The school must provide the student or parent the minimum 14-day (or longer if it chooses) response period for post-withdrawal disbursements of Direct Loan funds.

Overpayment Resolution: If Gnomon is responsible for any overpayment on a student’s Pell grant or Direct Loan, the Financial Aid Office will initiate the return of funds on behalf of the student to the appropriate federal fund source. If a Pell Grant or SEOG Grant was overpaid, the Financial Aid Office will return the excess funds and bill the student for the remaining balance. Regarding student loans, the institution will usually return the loan funds on behalf of the student or parent. If an overpayment is returned, and a balance is created, the student will be responsible for repaying the balance to the institution. Failure to pay the balance may result in consequences to institutional services, as outlined below.

If loan funds for living expenses are refunded and need to be returned, students may opt to repay them according to the original terms of their loans, which typically involves a 10-year repayment period following a grace period. Students and parents may also choose to acknowledge that they received more funding than they were eligible for and take sole responsibility for repaying the debt by signing a reaffirmation agreement.

Title IX

Title IX of the Higher Education Amendments of 1972, 20 US Code § 1681(a), is a federal law which prohibits discrimination on the basis of sex in education programs or activities, including admissions and employment, and includes addressing sexual harassment, sexual violence, and other gender-based harassment occurring in an institution of education.

Education program or activity includes locations (e.g. school property or school sponsored events), or circumstances (on or off-campus) over which Gnomon exercised substantial control over both the respondent (i.e. an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment) and the context in which the sexual harassment occurs.

2024 Title IX Regulations take effect August 1, 2024

On April 19, 2024, the U.S. Department of Education released its new Final Rule, or regulations, under Title IX of the Education Amendments of 1972. The new regulations will take effect August 1, 2024.

The final regulations:

• Provide full protection from sex-based harassment.
• Require schools to take prompt and effective action to end any sex discrimination in their education programs or activities—and to prevent its recurrence and remedy its effects.
• Require schools to provide supportive measures to complainants and respondents affected by conduct that may constitute sex discrimination, including sexual violence and other forms of sex-based harassment.
• Require schools to respond promptly and effectively to all complaints of sex discrimination with a fair, transparent, and reliable process that includes trained, unbiased decisionmakers to evaluate all relevant and not otherwise impermissible evidence.
• Provide schools with flexibility to adapt the regulations’ grievance procedure requirements to their educational communities so that all schools can implement Title IX’s promise of nondiscrimination fully and fairly in their educational environments.
• Protect students, employees, and applicants from discrimination based on pregnancy or related conditions.
• Prohibit discrimination against LGBTQI+ students, employees, and others.
• Protect people from harm when they are separated or treated differently based on sex in school.
• Protects students, employees, and others from retaliation.
• Ensure that schools communicate their nondiscrimination policies and procedures.
• Prohibit schools from sharing personal information.

For more information, please see the FACT SHEET: U.S. Department of Education’s 2024 Title IX Final Rule Overview.

View Gnomon's New 2024 Title IX, Equal Opportunity, Harassment, and Non-Discrimination Policy.

Discrimination

Unlawful discrimination may occur when an individual is treated less favorably with respect to the terms and conditions of employment or education, or with respect to the individual’s receipt of employment or educational benefits, because of his or her membership in a protected class.

Accordingly, all employment-related decisions, including but not limited to decisions relating to recruitment, hiring, promotion, transfers, benefits and any other terms and conditions of employment, will be made without regard to the employee’s or applicant’s race, color, religion, national origin, sex/gender, sexual orientation, gender identity, gender expression, marital status, pregnancy, age, physical disability, mental disability, medical condition, covered veteran status, genetic information, or other characteristic protected by federal or state law.

Similarly, all education-related programs and activities, including but not limited to admissions, financial aid, academic programs, research, housing, athletics, and other extracurricular activities, will be administered without regard to the student’s or applicant’s race, color, religion, national origin, sex/gender, sexual orientation, gender identity, gender expression, marital status, pregnancy, age, physical disability, mental disability, or other characteristic protected by federal or state law.

Sexual Harassment

Title IX regulations define sexual harassment to include any of three types of misconduct on the basis of sex, all of which jeopardize the equal access to education:

• Any instance of quid pro quo harassment by a school’s employee;
• Any unwelcome conduct that a reasonable person would determine is so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the school’s education program or activity;
• Any instance of sexual assault, (as defined in the Clery Act), dating violence, domestic violence, or stalking as defined in the Violence Against Women Act (VAWA).

SEXUAL ASSAULT (as defined in the Clery Act), which includes any forcible or nonforcible sexual act directed against another person (contact with genitals, objects, however slight), rape, sodomy, sexual assault with an object, fondling, incest and statutory rape, without the consent of the victim including instances where the victim is incapable of giving consent;

DATING VIOLENCE (as defined in the Violence Against Women Act (VAWA) amendments to the Clery Act), which includes any violence committed by a person: (A) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) The length of the relationship; (ii) The type of relationship; (iii) The frequency of interaction between the persons involved in the relationship.

DOMESTIC VIOLENCE (as defined in the VAWA amendments to the Clery Act), which includes any felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under California domestic or family violence laws or by any other person against an adult or youth victim who is protected from that person's acts under the domestic or family violence laws of California.

STALKING (as defined in the VAWA amendments to the Clery Act), meaning engaging in a course of conduct directed at a specific person that would cause a reasonable person to (A) fear for their safety or the safety of others; or (B) suffer substantial emotional distress.

Please note that conduct that does not meet one or more of the above criteria may still be prohibited and adjudicated under the Code of Conduct for students and for employees.

Under existing California law, as amended by SB 493, CA Education Code Section 212.5 sexual harassment is defined as:

a. unwelcome sexual advances, or
b. requests for sexual favors, or
c. other verbal, visual, or physical conduct of a sexual nature,
d. made by someone from in the work or educational setting,
e. under any of the following conditions:

• submission to the conduct is explicitly or implicitly made a term or condition of an individual’s employment, academic status, or progress, or
• submission to, or reject of, the conduct by the individual is used as the basis of employment or academic decisions affecting the individual, or
• the conduct has the purpose or effect of having a negative impact upon the individual’s work or academic performance, or of creating an intimidating, hostile, or offensive work or educational environment, or
• submission to, or rejection of, the conduct by the individual is used as the basis for any decision affecting the individual regarding benefits and services, honors, programs, or activities available at or through the educational institution.

Sexual Violence

66262.5 (b)(1) Sexual violence is defined as physical sexual acts perpetrated against a person without the person’s affirmative consent, including rape, sexual battery, and sexual exploitation. Sexual exploitation includes trafficking, recording of images, video, or audio of another person’s sexual activity or intimate parts, distribution of such images, video, or audio, or viewing another person’s sexual activity or intimate parts in a place where the other person would have a reasonable expectation of privacy.

Sexual Exploitation

66262.5 (b)(1)(B)(3) Sexual exploitation means a person taking sexual advantage of another person for the benefit of anyone other than that person without that person’s consent, including, but not limited to, any of the following acts:

a. The prostituting of another person.
b. The trafficking of another person, defined as the inducement of a person to perform a commercial sex act, or labor or services, through force, fraud, or coercion.
c. The recording of images, including video or photograph, or audio of another person’s sexual activity or intimate parts, without that person’s consent.
d. The distribution of images, including video or photograph, or audio of another person’s sexual activity or intimate parts, if the individual distributing the images or audio knows or should have known that the person depicted in the images or audio did not consent to the disclosure.
e. The viewing of another person’s sexual activity or intimate parts, in a place where that other person would have a reasonable expectation of privacy, without that person’s consent, for the purpose of arousing or gratifying sexual desire.

Sexual Battery

66262.5 (b)(1)(B)(2) Sexual battery means the intentional touching of another person’s intimate parts without consent, intentionally causing a person to touch the intimate parts of another without consent, or using a person’s own intimate part to intentionally touch another person’s body without consent.

2020 Title IX Regulations

On August 14, 2020, the Education’s Office for Civil Rights (OCR) issued new regulations mandating how colleges and universities must investigate and adjudicate sexual misconduct cases under Title IX.

The new regulations are summarized here: www2.ed.gov/about/offices/list/ocr/docs/titleix-summary.pdf and here: www2.ed.gov/about/offices/list/ocr/docs/titleix-comparison.pdf).

Key provisions of the Department of Education's Title IX regulations can also be found at www.ed.gov/news/press-releases/ secretary-devos-takes-historic-action-strengthen-title-ix-protections-all-students.

leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200SB493

Requires post-secondary institutions that receive state financial assistance to comply with requirements relating to the protection of students from and providing students with procedural protections relating to complaints of, sexual harassment.

Reporting

Gnomon will address any report or possible occurrence of unlawful discrimination or sexual harassment that occur in its education program or activity, as well as incidents that occurred outside of those educational programs or activities, whether they occurred on or off campus, if, based on the allegations, there is any reason to believe that the incident could contribute to a hostile educational environment or otherwise interfere with a student’s access to education.

When sexual harassment or sexual assault has occurred and is brought to the attention of the Title IX Coordinator, Carmen Munoz, Gnomon will take steps to end the harassment or violence, prevent its re -occurrence, and address its effects. A complainant can expect to have reports taken seriously by Gnomon when formally reported, and for the prompt, equitable, reliable, and impartial investigation of complaints. Gnomon’s Title IX Coordinator, Carmen Munoz, has primary responsibility to respond appropriately to, and investigate suspected discrimination or harassment, and identify and remedy systemic problems. With the guidance of the Title IX Coordinator, Carmen Munoz, Gnomon will enact an initial assessment of the conduct, to the extent possible within the complainant’s expressed preferences, if any, as to course of action, and the necessity for any interim remedies or accommodations to protect the safety of the complainant and the community at large.

Any person may report sex discrimination, including sexual harassment, sexual assault, sexual exploitation, stalking, and domestic and dating violence (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by e-mail, using the contact information listed for the Title IX Coordinator, Carmen Munoz, or by any other means that results in the Title IX Coordinator, Carmen Munoz, receiving the person’s verbal or written report.

Anonymous Reports

Gnomon will accept anonymous complaints however the College will be limited in its ability to address the concerns without identifying reporting parties to obtain supporting information.

How to Report:

Those who believe that they are the victims of sexual assault can:

1. Immediately call 911 to file a police report.
The 911 operator will locate the law enforcement agency in the area where the assault occurred and send officers to take your report. The police can assist you in getting specialized medical care and an evidentiary examination. They can also help you preserve other evidence and address any concerns you have related to your personal safety and security.

2. Get medical attention.
Call the Rape Treatment Center, 24 hours a day, 7 days a week, at 424-259-7208. Sexual assault examinations are provided at no cost to victims. The Rape Treatment Center at Santa Monica-UCLA Medical Center can provide medical treatment and evidence collection. A confidential counselor from the Rape Treatment Center will be available at that time, free of charge.

3. Find Resources Near You
If you are outside the greater Los Angeles area, you can find information about victim assistance resources near you by contacting RAINN at 1-800-656-HOPE (4673). RAINN is a national, free, confidential hotline available 24 hours a day, 7 days a week.

4. Report to Gnomon’s Title IX Coordinator.
You have the right to report to Gnomon, and you can do that by contacting the Title IX Coordinator, Carmen Munoz by email or phone. If the other person is a student or employee, the Title IX Office can take administrative action, and the Title IX Coordinator can explain those options to you. In addition, the Title IX Coordinator will offer interim measures to prevent individuals from experiencing additional harm. Those measures can include, but are not limited to, academic accommodations, and no-contact directives prohibiting contact.

A report may be made at any time, including during non-business hours, by using the telephone number or e-mail address, or by mail to the office address, listed below:

Title IX Coordinator, Carmen Munoz
6150 Laurel Canyon Boulevard, North Hollywood, CA 91606 
Phone: 323.466.6663
Email: carmen.munoz@gnomon.edu

Title IX Team:

The Title IX team works to ensure positive compliance with Title IX, the Clery Act, and other laws and regulations related to gender discrimination and sexual violence.

Carmen Munoz, Executive Director of Student Affairs & Services/Title IX Coordinator
carmen.munoz@gnomon.edu
Phone: 323.466.6663

Chris Freeman, Director of Financial Aid
chris.freeman@gnomon.edu
Phone: 323.466.6663

Ashley Ramos, Student Services Manager
Ashley.ramos@gnomon.edu
Phone: 323.466.6663 

Cecillee Espanol, International Student Advisor
cecillee.espanol@gnomon.edu
Phone: 323.466.6663 

Timeline for Reporting:

Complaints of discrimination, harassment, including sexual harassment or sexual assault, and/or retaliation should be made to Gnomon’s Title IX Coordinator, Carmen Munoz.

Any person can make a report at any time. However, you are encouraged to make a report as soon as possible after an incident. Gnomon is committed to providing a safe and non-discriminatory learning, living, and working environment for all members of our community and are here to support and assist you with privacy, equity, due process and most importantly with care.

Questions regarding Title IX may also be directed to: Office for Civil Rights San Francisco Office U.S. Department of Education 50 Beale Street, Suite 7200 San Francisco, CA 94105-1813 415.486.5555 OCR.SanFrancisco@ed.gov

Importance of Preserving Evidence

Gnomon strongly advocates victims/survivors of dating violence, domestic violence, stalking, and sexual assault report the incident in a timely manner. Physical evidence is crucial in helping to prosecute assailants. Physical evidence must be collected in a timely manner by a certified medical facility. It is best practice to preserve evidence by not showering, bathing, brushing teeth, changing clothes, or cleaning or otherwise changing the scene, prior to a medical/legal exam. Police officers will provide guidance in preserving items necessary for investigation.

Completing a forensic exam does not obligate a victim/survivor to file a police report, but it does help preserve evidence in the event the victim/survivor decides to file a report at a later time. Preserving evidence may be helpful in obtaining a protection order. Victims/survivors should save evidence such as letters, notes, emails, phone calls, videos, photos, texts, social media postings, computer screenshots, voicemails, or any other form of evidence.

Confidentiality

Title IX Coordinators are not a confidential source of support. While they will address your complaint with sensitivity and will not share any information related to your experience except on a need-to-know basis, absolute confidentiality cannot be guaranteed. Our Grievance Policy and Procedures require all employees of the College who learn of possible policy violations (sexual misconduct/sexual harassment/sexual exploitation/sexual discrimination) to report that information to the Title IX Coordinator.

If a complainant requests confidentiality, which could preclude a meaningful investigation or potential discipline of the potential respondent, or that no investigation or disciplinary action be pursued to address alleged sexual harassment, Gnomon will take the request seriously, while at the same time considering its responsibility to provide a safe and nondiscriminatory environment for all students, including for the complainant.

66281.8 (b)(3)(D)(iii) If Gnomon determines that it must disclose the complainant’s identity to the respondent or proceed with an investigation, it shall inform the complainant prior to making this disclosure or initiating the investigation. The institution shall also take immediate steps to provide for the safety of the complainant where appropriate. In the event the complainant requests that the institution inform the respondent that the student asked the institution not to investigate or seek discipline, the institution shall honor this request.

False Information & False Complaints Reports

Gnomon will not condone intentional false reporting of incidents. The school takes the accuracy of information very seriously as a charge of sexual harassment, sexual violence, stalking or intimate partner violence may have severe consequences. A good-faith complaint that results in a finding of not responsible is not considered a false or fabricated accusation of sexual misconduct.

However, when a Complainant or third-party witness is found to have fabricated allegations or given false information with malicious intent or in bad faith, the Complainant may be subject to disciplinary action. It is a violation of the school’s policy of Student Conduct to make an intentionally false report of any policy violation and may also violate state criminal statutes and civil defamation laws.

Responsible Employees

A responsible employee must report incidents of sexual misconduct to Gnomon’s Title IX Coordinator. This includes information about incidents a responsible employee knows or reasonably should have known about. For the purposes of this policy, a responsible employee is defined as a school employee who has the authority to redress sexual misconduct, who has the duty to report incidents of sexual misconduct or other student misconduct, or who a student could reasonably believe has this authority or duty. The following employees are considered responsible employees: administrators, student life coordinators, title IX staff, faculty, and supervisors.

A responsible employee must report the incident, including all relevant details. This includes the names of the respondent (if known), the name of the student, visitor, guest, or program participant who experienced the sexual misconduct, other students involved in the alleged sexual misconduct, as well as relevant facts, including the date, time, and location of the alleged misconduct to Carmen Munoz, Title IX Coordinator.

The individuals below are not deemed “responsible employees”:

A therapist or other professional counselor, victim advocate, or other position with similar responsibilities, or an individual acting in a professional capacity for which confidentiality is mandated by law.

Confidential Resources: An individual who seeks completely confidential assistance may do so by speaking with professionals who have a legally protected capability to maintain confidentiality. Confidential reporting options are available through our on-site Counseling Services with a licensed Therapist or off-campus through the Gnomon Student Assistance Program (GSAP) 1-800-321-2843, local rape crisis counselors, victim advocacy centers, domestic violence resources, local or state agencies, and emergency care facilities. Information shared with these resources remain confidential and will not be shared with Gnomon or anyone else without express permission of the individual seeking services.

Support & Interim Measures

Supportive measures are non-disciplinary, nonpunitive individualized services offered as appropriate, as reasonably available, and without charge to the Complainant or the Respondent before or after the filing of a Formal Complaint or where no Formal Complaint has been filed, to ensure equal access to education.

• Counseling
• Course or schedule-related adjustments or modifications
• Campus escort services
• Leave of absence
• Increased security and monitoring of certain areas of the campus
• Safety planning
• Providing additional training and education materials for students and employees
• Conducting climate surveys regarding sexual violence.
• Restrictions on contact between the parties (no contact orders.) 66281.8 (b)(4)(A)(xxi)(III)(ia) When requested by a complainant or otherwise determined to be appropriate, an institution shall issue an interim no-contact directive prohibiting the respondent from contacting the complainant during the pendency of the investigation. An institution shall not issue an interim mutual no-contact directive automatically but instead shall consider the specific circumstances of each case to determine whether a mutual no-contact directive is necessary or justifiable to protect the noncomplaining party’s safety or well-being, or to respond to interference with an investigation. A no-contact directive issued after a decision of responsibility has been made shall be unilateral and only apply against the party found responsible.

Implementation of interim measures, however, may impact one or more involved individuals. Such measures will remain in effect as long as necessary, depending on the relevant facts and circumstances.

Reports Involving Minors

Gnomon is committed to the prevention of child abuse and encourages reporting of suspected child abuse by all members of the Gnomon community. Gnomon’s students, staff, or faculty may interact with minors on campus or through programs in the community sponsored by the College. Under California law, an employee of the College, whose duties bring the administrator or employee into contact with children on a regular basis or supervises those whose duties bring the administrator or employee into contact with children on a regular basis, as to child abuse or neglect occurring on that institution’s premises or at an official activity of, or program conducted by, the institution are considered mandatory reporters. This means that College employees must report if there is reasonable cause to believe that a child (under 18 years of age) is suffering physical or emotional injury resulting from abuse, including sexual abuse, which causes harm or substantial risk of harm to the child’s welfare. Reasonable cause to believe that a child is suffering harm or substantial risk of harm may be based on information shared with the employee by the child or any other individual; or the employee’s own observations or knowledge.

All Gnomon employees are directed to bring all suspicions or beliefs to the immediate attention of the Gnomon Title IX Coordinator, who will then make the appropriate external report to the California Department of Children and Families or to local law enforcement. Any member of the Gnomon community may also make a direct report to any of these agencies. The notification to DCF should be made immediately.

For further information, go to https://www.childsworld.ca.gov.

Complaint Process

Once a complaint form or notice is received by the Title IX Office, Carmen Munoz, the Title IX Coordinator will reach out to the appropriate parties to:

• Conduct an initial assessment to gain a basic understanding of the nature and circumstance of the report and determine jurisdiction.
• Discuss next best steps.
• Provide information on resources and supportive and interim measures that best fit the complainant’s needs (with or without the filing of a formal complaint).
• Review the process for filing a formal complaint.

The College will investigate every reported complaint of unlawful discrimination or harassment. The investigation will be conducted in a thorough, prompt and professional manner.

Formal Complaint Process: Title IX regulations define formal complaint as a document filed by a complainant (i.e. an individual who is alleged to be the victim of conduct that could constitute sexual harassment) or signed by the Title IX Coordinator alleging sexual harassment against a respondent and requesting that the school investigate the allegation of sexual harassment.

Once a formal complaint is filed, the Title IX Coordinator, Carmen Munoz, will make the following determinations:

• Is the complainant and respondent participating in or attempting to participate in a Gnomon education program or activity?
• Do the facts set forth by the potential complainant, if substantiated, constitute a violation of Gnomon’s Harassment & Sexual Misconduct Policy?
• Did the conduct occur on Gnomon’s premises; and/or in the context of a Gnomon education program or activities.

Education program or activity must include locations (e.g. school property or school sponsored events), or circumstances over which Gnomon has substantial control over both the respondent (i.e. an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment) and the context in which the sexual harassment occurs.

At the time of filing a formal complaint, a complainant must be participating in or attempting to participate in the education program or activity of the school with which the formal complaint is filed. Once a formal complaint is filed the Title IX Coordinator will send a Notice of Investigation to Parties/Notice of Formal Allegation.

Investigations

The College will investigate every reported complaint of unlawful discrimination or harassment. The investigation will be conducted in a thorough, prompt and professional manner. The Title IX Coordinator, Carmen Munoz will promptly investigate allegations in any formal complaint and send written notice to both parties (complainants and respondents) of the allegations upon receipt of the formal complaint.

During the investigation, the Title IX office will schedule and conduct interviews with the Complainant, Respondent and any fact or expert Witnesses. In order to ensure the grievance process is conducted in a reasonably prompt time frame, it is essential that all participants respond promptly to interview request(s).

Informal Resolution Process: Gnomon, in its discretion, may choose to facilitate informal resolution options, such as mediation or restorative justice, so long as both parties give voluntary, informed, written consent to attempt informal resolution. The informal resolution process is available for certain incidents such as sexual harassment and misconduct. This process is not available for violent incidents such as interpersonal violence (including dating violence , stalking, and domestic violence) and sexual assault. The informal resolution process may be terminated at any time by either the Title IX coordinator or any of the parties involved, and the matter will be investigated via the formal complaint process. The goal of the informal resolution process is to facilitate an agreement between the Respondent and Complainant and provide an educational opportunity to learn from behavior through recommendations such as counseling, training programs, and mediation. No formal investigation occurs.

Standard of Evidence: The preponderance of evidence standard (i.e., what more likely than not occurred) will be used under the Title IX Complaint Process and for making findings regarding all complaints of sexual misconduct and relationship violence, including sexual assault, dating and domestic violence, and stalking.

Review of Evidence

Gnomon will provide the parties and their advisors, an opportunity to review any evidence directly related to the allegations and obtained during an investigation in electronic format or hard copy, with 10 days for the parties to inspect, review, and respond to the evidence. Gnomon will then send the parties, and their advisors, a final report that fairly summarizes relevant evidence, for review at least 10 days prior to a hearing.

Formal Resolution

Live Hearings & Cross-Examination

As part of the grievance process in response to a formal complaint a live hearing is required. At the live hearing, each party’s advisor (i.e. a single individual whom a Complainant, Respondent, or Witness may elect to accompany them to a live-hearing/meeting regarding an alleged violation of Gnomon’s Harassment & Sexual Misconduct Policy) will be permitted to ask the other party and any witnesses all relevant questions and follow-up questions. An advisor is not required to be an attorney. Such cross-examination at the live hearing will be conducted directly, orally, and in real time by the by the party’s advisor of choice and never by a party personally. At the request of either party, Gnomon will provide for the live hearing to occur with the parties located in separate rooms with technology enabling the decision-maker(s) and parties to simultaneously see and hear the party answering questions.

Only relevant cross-examination and other questions may be asked of a party or witness. Before a complainant, respondent, or witness answers a cross - examination or other question, the decision-maker must first determine whether the question is relevant and explain any decision to exclude a question as not relevant. If a party does not have an advisor present at the live hearing, Gnomon will provide (without fee or charge) to that party an advisor of Gnomon’s choice, who may be, but is not required to be, an attorney, to conduct cross-examination on behalf of that party.

For further details, please see the Gnomon Sexual Misconduct Grievance Policy.

Rape Shield Protections for Complainants

Questions and evidence about the complainant’s sexual predisposition or prior or subsequent sexual behavior are not relevant, unless such questions and evidence about the complainant’s prior sexual behavior are offered to prove that someone other than the respondent committed the conduct alleged by the complainant, or if the questions and evidence concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are offered to prove consent.

Emergency Removal of Respondents from Campus in Compliance with Title IX Regulations

Gnomon may choose to temporarily remove a respondent from campus on an emergency basis where there is an immediate threat to physical health or safety. Before an emergency removal is initiated, Gnomon will conduct a safety and risk analysis to determine whether there is an immediate threat to the physical health or safety of any person arising from the allegations of sexual harassment. The respondent will be provided with a notice and an opportunity to challenge the emergency decision immediately following the removal.

Appeals

Each party is allowed an (1) appeal to the findings and/or sanction through the Non-Academic Appeal process and guidelines. If an appeal is submitted, the appropriate Gnomon official(s) will review relevant documentation, including the report, and Complainant’s and Respondent’s statements, if any. An appeal must be submitted within five (5) business days of the issuance of the original finding(s). All parties will receive notification of any appeal. A request for appeal must be based on one or more of the following:

• The established procedures were not followed, in a significant way, and as a result, the findings, the sanctions, or both, were not correct.
• The severity of the sanction imposed is not appropriate or is disproportionate based on the nature of the violation or the circumstances.
• There is new information that would have been material to the outcome. Information is not considered new if the information was voluntarily withheld during the original investigation and resolution process. The new information must be included with the student’s request for appeal. Also, the student must show that the new information could not have been presented withheld during the original investigation and resolution process.
• The Title IX Coordinator, investigator(s), or decision-maker(s) had a conflict of interest or bias for or against complainants or respondents generally or the individual complainant or respondent that affected the outcome of the matter.

If an appeal does not meet the qualifying grounds for appeal, and/or not submitted within the time allotted, the findings and sanctions become final. If modified or alternative disciplinary actions are imposed, a letter including final findings and/or sanctions and thoroughly documented specific reasons for the adjustments shall be delivered to the Respondent (and Complainant as appropriate pursuant to FERPA and/or other relevant laws). A copy will be distributed to the Title IX Coordinator. In cases where employee disciplinary action is recommended, designated Gnomon official(s) will begin the due process procedure, pursuant to Gnomon’s employment policy, and applicable federal and state laws.

Retaliation is Prohibited

Adverse action will not be taken against a student or employee who, in good faith, reports or participates in the investigation of a violation of this policy. Retaliation against a person who properly reports, complains about, or participates in the investigation of such harassment is strictly prohibited and will not be tolerated by Gnomon.

The investigation and adjudication of alleged misconduct under 66281.8 (b)(4)(A)(i) is not an adversarial process between the complainant, the respondent, and the witnesses, but rather a process for Gnomon to comply with their obligations under existing law.

For more information, or to file a complaint, please contact:

Carmen Munoz
Executive Director of Student Affairs & Services/Title IX Coordinator
6150 Laurel Canyon Boulevard, North Hollywood, CA 91606 
Email: carmen.munoz@gnomon.edu
Phone: 323.466.6663

Clery Reporting

The College is required to document all reports of sexual misconduct, including but not limited to domestic and dating violence and stalking, to satisfy the College’s obligation to report statistics of crime on campus consistent with the Clery Act. No personally identifiable information about the Complainant will be shared for the purpose of maintaining these statistics. Identities and specific fact patterns will remain anonymous.

If a report of misconduct discloses an immediate threat to the College campus community, where timely notice must be given to protect the health or safety of the community, the College may not be able to maintain the same level of confidentiality. Immediately threatening circumstances include, but are not limited to, reported incidents of sexual misconduct that include the use of force, a weapon, or other circumstances that represent a serious and ongoing threat to the College students, faculty, administrators, staff, or visitors.

Statistics

For the latest Cleary Act Crime Statistics please see Gnomon’s Annual Security Report located at: gnomon.edu/policies-and-disclosures/campus-security-policies.

Transfer Credit

All transfer of credit requests must be received during the application process prior to the start of the applicable full-time program. A maximum of 30% of total credits required for any Gnomon program are able to transfer and must be submitted via the Transfer of Credit Evaluation Request Form.

Once the Transfer of Credit Evaluation Request Form is successfully completed, students will receive an evaluation of transferable credit with the approved transfer credit decision prior to or during Orientation.

Gnomon does not award credit for prior experiential learning.

Articulation/Transfer Agreement

Gnomon has not entered into an articulation or transfer agreement with any other school, college, or university.

Notice Concerning Transferability of Credits and Credentials Earned at Our Institution

The transferability of credits you earn at Gnomon is at the complete discretion of an institution to which you may seek to transfer. Acceptance of the credits, diploma, or certificate you earn in Individual Courses, Bachelor of Fine Art in Digital Production, and Digital Production for Entertainment (DP) respectively, is also at the complete discretion of the institution to which you may seek to transfer. If the credits or degree, diploma, or certificate that you earn at this institution are not accepted at the institution to which you seek to transfer, you may be required to repeat some or all of your coursework at that institution. For this reason, you should make certain that your attendance at this institution will meet your educational goals. This may include contacting an institution to which you may seek to transfer after attending Gnomon to determine if your credits or degree, diploma, or certificate will transfer. §94909(a)(15)

Questions regarding transfer credit may be directed to the Registrar via email at registrar@gnomon.edu.

Transfer of Credit from Courses Taken from Other Institutions

Transfer of credit will be considered toward a Gnomon certificate or degree only if:

• Earned at a regionally accredited post-secondary institution (or at a foreign academic institution recognized by its government)
• Previously earned credit is no more than five (5) years old
• A grade of A, B, C, or Pass was given

Transfer of credits submitted to fulfill coursework requirements will be measured against Gnomon’s curriculum and expectations of student learning. Gnomon reserves the right to recognize or refuse transfer credit as necessary for student achievement. Transfer credit hours that are accepted from another institution toward the student’s educational program will be counted as both attempted and completed hours.

Typically, studio art and/or software course credits do not transfer due to Gnomon’s highly-specialized curriculum. As transfer applicants, students must submit official transcripts of previous college work. Students may be required to submit transfer course content, course syllabi, and course descriptions. It is the student’s responsibility to ensure that Gnomon receives all transfer request documents.

Transfer of Credit from Courses Taken at Gnomon

Gnomon encourages prior and/or current students to continue their education. All courses taken at Gnomon that are applicable to a student’s program of choice will be considered if:

• The course was taken within the last five (5) years
• The courses were completed with a C (2.0) or better
• The course is an equitable transfer
• The course was taken prior to program enrollment

Any prior or current Gnomon student must meet with the Admissions Office to determine the viability of transfer, meet admission requirements for the transfer program, including submission of required materials, and complete a Transfer of Credit Evaluation Form. All coursework for transfer credit must be approved by the Director of Education (or designee). On approval, the credit will be noted on the transcript. The grade received will be used in programmatic GPA calculations. §94909(a)(8)(A), and 5, CCR §71770

Transfer Between Gnomon Programs

Purpose:
Gnomon understands that students may reassess their academic and career goals throughout their educational journey. To support this, Gnomon offers a structured process for students in good standing to transfer between academic programs. This policy ensures that program transfers align with the student’s updated goals while maintaining Gnomon’s educational standards and mission.

Contact Information:
Admissions Office: admissions@gnomon.edu

Policy and Procedure Overview:

1. Eligibility and Process:

• Good Standing: Students must have a minimum cumulative and term GPA of 2.0 (C) or higher to be eligible for program transfer.
• Transfer Credit: Courses with a minimum grade of 2.0 (C) may be eligible for transfer. However, some courses may not qualify for transfer depending on factors such as curriculum alignment, program requirements, or other academic considerations. These details will be clarified during the transfer evaluation process.

• Application Process:

  • Schedule a meeting with the Admissions Office to discuss transfer options and requirements for the new program.
  • Complete and submit the Program Transfer Application Form.

  • Obtain necessary approvals from the following offices (as applicable):

    • Education Office
    • Financial Aid Office
    • Registrar
    • Student Accounts Office
    • Student Affairs
  • Fulfill all admissions requirements for the new program.

2. Submission Requirements:

• Proof of good standing.
• Official transcripts from accredited institutions for transfer credit evaluation (if applicable).
• A non-refundable application fee of $125.00 USD.

3. Specific Program Transfers:

Certificate to BFA Transfer: Students transferring from the Certificate in Digital Production to the Bachelor of Fine Arts in Digital Production program may receive up to 100% credit for previously completed courses. Eligibility will be determined during the transfer process, and students should consult the Admissions Office for specific details.

Note: Upon acceptance into the new program, students are required to adhere to all policies and academic requirements specific to the new program. Acceptance into the desired program is not guaranteed.

Related Policies:

• Program Transfer Application
• Satisfactory Academic Progress (SAP) Policy
• Application for Academic Reinstatement After SAP Non-Compliance

Transcripts & Letter Requests

An official transcript is maintained for each student with a complete record of all course grades and credits earned.

Gnomon does not:

• Refuse to provide a transcript for a current or former student on the grounds that the student owes a debt
• Condition the provision of a transcript on the payment of a debt, other than a fee charged to provide the transcript
• Charge a higher fee for obtaining a transcript, or provide less favorable treatment of a transcript request, because a student owes a debt or
• Use transcript issuance as a tool for debt collection.

Official Transcripts and Education Verification letters will be provided upon written request. Official Transcripts are subject to payment of the prescribed fee. The fee is $15.00 and can be paid by contacting Student Accounts.

Official transcripts can be requested through the Registrar's Office. Additional fees for rush orders will apply. Students may also request official transcripts through the Student Web Portal. Payment can be made using a credit card or PayPal.