Policies & Disclosures

Purpose
This policy outlines the process and limitations regarding the transfer of credits to ensure they align with Gnomon’s standards and program requirements.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
All transfer credit requests must be submitted during the application process and prior to the start of the applicable full-time program. A maximum of 30% of the total credits required for any Gnomon program may be transferred. Requests must be submitted using the Transfer of Credit Evaluation Request Form.

Upon successful submission of the Transfer of Credit Evaluation Request Form, students will receive an evaluation of their transferable credits and the approved transfer credit decision either prior to or during Student Orientation.

Note: Gnomon does not award credit for prior experiential learning.

Purpose
This policy outlines the criteria and process for evaluating transfer credits from courses taken at other institutions to ensure they meet Gnomon’s standards and support student success.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Credits earned at other institutions may be considered for transfer to a Gnomon certificate or degree program if the following conditions are met:

• Credits were earned at a regionally accredited post-secondary institution or a foreign academic institution recognized by its government.
• Credits are no more than five (5) years old.
• A grade of A, B, C, or Pass was awarded for the course(s).

Submitted credits will be evaluated based on Gnomon’s curriculum standards and expectations for student learning outcomes. Gnomon reserves the right to accept or deny transfer credits to ensure alignment with program requirements. Accepted credits will be counted as both attempted and completed hours toward the student’s program.

Important Considerations for Studio Art and Software Courses
Due to Gnomon’s highly specialized curriculum, transfer credit for studio art or software courses is typically not accepted.

Documentation Requirements
To request transfer credit evaluation, students must:

• Submit official transcripts from the institutions where the courses were completed.
• Provide additional materials, such as course content, syllabi, and descriptions, if requested.
• Ensure that transcripts or additional materials issued in a language other than English are accompanied by an official English translation.
• It is the student’s responsibility to ensure that all required transfer credit documentation, including translations if applicable, is received by Gnomon in a timely manner.

Purpose
This policy provides current and former Gnomon students with the opportunity to transfer previously completed coursework toward a new program, promoting the continuation of their education while ensuring alignment with program requirements.
§94909(a)(8)(A), and 5, CCR §71770

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Courses taken at Gnomon may be considered for transfer to a new program if they meet the following criteria:

• The course was taken within the last five (5) years.
• The course was completed with a grade of C (2.0) or better.
• The course is determined to be an equitable transfer to the new program.
• The course was taken prior to enrollment in the new program.

Transfer Process:
Students seeking to transfer credits within Gnomon must:

1. Consult the Admissions Office: Evaluate the viability of transferring credits and ensure they meet admission requirements for the new program.
2. Submit Required Materials: Provide all necessary documentation, including a completed Transfer of Credit Evaluation Form.
3. Obtain Approval: Receive approval for the transfer credit from the Director of Education (or designee).
4. Outcome: Upon approval, transfer credits will be applied to the student’s transcript, and the grades received for those credits will be included in the calculation of the programmatic GPA.

Purpose
The Transfer Credit Decision Appeal Process provides students with an opportunity to request a review of decisions regarding the transferability of credits from other institutions. This ensures that all transfer credit evaluations are conducted fairly and align with Gnomon’s academic standards.

Contact Information
Education: education@gnomon.edu
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Students may appeal transfer credit decisions on a case-by-case basis by submitting a formal appeal within five (5) business days of receiving the initial transfer credit decision. Appeals submitted after this timeframe will not be considered.

Required Documentation:
Students must provide the following materials for their appeal:

• A formal written appeal explaining the basis for the request.
• Official transcripts from the institution where the course(s) were completed.
• Supporting documentation, such as the course syllabus, textbook details, exams, or other relevant materials that demonstrate the course's comparability to Gnomon’s curriculum.

Appeal Outcome
The appeal will result in either an approval or denial. All decisions are final. Students will be notified in writing of the decision within ten (10) business days of the appeal’s receipt. The notification will outline any applicable restrictions or conditions associated with the decision.

Purpose
Gnomon recognizes that students may reassess their academic and career goals during their educational journey. To support this, Gnomon offers a structured process for transferring between academic programs. This policy ensures that program transfers align with students’ updated goals while upholding Gnomon’s educational standards and mission.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Students in good standing may request to transfer between Gnomon programs. Eligibility and requirements include the following:

• Good Standing: Students must have a cumulative and term GPA of 2.0 (C) or higher to be eligible for program transfer.
• Transfer Credit: Courses completed with a grade of 2.0 (C) or higher may be eligible for transfer. Some courses may not qualify for transfer due to curriculum alignment, program requirements, or other academic considerations. These specifics will be clarified during the transfer evaluation process.

Application Process:

1. Schedule a meeting with the Admissions Office to discuss transfer options and requirements for the new program.
2. Complete and submit the Program Transfer Application Form.
3. Obtain necessary approvals from the following offices, as applicable:
   Education
   Financial Aid
   Registrar
   Student Accounts
   Student Affairs
4. Fulfill all admissions requirements for the new program.

Submission Requirements
Students must submit the following:

• Proof of good standing.
• Official transcripts from accredited institutions for transfer credit evaluation (if applicable).
• A non-refundable Application Fee of $125.00 USD.

Specific Program Transfers

Certificate to Bachelor of Fine Arts Transfer: Students transferring from the Certificate in Digital Production for Entertainment program to the Bachelor of Fine Arts in Digital Production program may be eligible for up to 100% credit for previously completed courses. Eligibility will be determined during the transfer evaluation process, and students should consult the Admissions Office for specific details.

Note: Upon acceptance into the new program, students must adhere to all policies and academic requirements specific to the new program. Acceptance into the desired program is not guaranteed.

Purpose
This policy allows certificate-seeking students with prior educational experience to petition for proficiency in a required course that falls outside the standard transfer credit eligibility timeframe (beyond five years).
§71810(b)(7) and §71770(c)

Contact Information
Education: education@gnomon.edu

Policy and Procedure Overview
Students demonstrating proficiency in a required course may petition for a course proficiency waiver. The process includes the following steps:

1. Meet with the Education Office: Students must consult with the Education Office to discuss their request.
2. Provide Evidence of Proficiency: Documentation supporting prior education or experience relevant to the course material must be submitted.
3. Submit a Course Proficiency Form: This form must be completed and submitted to the Education Office no later than two (2) weeks (14 days) before the start of the following term.

Evaluation Process:

• The Education Office will evaluate the request and determine whether an examination or other assessment is required to verify proficiency.
• If an examination is required, students must achieve a minimum score of 70% proficiency in the course material to be granted a waiver.

Note: A course proficiency waiver is not guaranteed and is subject to approval by the Education Office.

Purpose
This policy allows students to apply Advanced Placement (AP) exam credits toward general education requirements for the Bachelor of Fine Arts in Digital Production program.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Gnomon grants general education course credit for successful completion of AP examinations administered by the College Entrance Examination Board under the following conditions:

• Score Requirement: Students must achieve a score of 4 or 5 on the AP exam.
• Eligibility: Only general education courses are eligible for AP credit.
• Recency of Scores: AP exam scores must be no more than two (2) years old at the time of submission.
• Official Documentation: Students must present an official AP score report for evaluation.

Note: AP credits are applied only to general education requirements and cannot be used to fulfill specialized or technical course requirements within the Bachelor of Fine Arts program.

Purpose
This policy allows students to apply Advanced Placement (AP) exam credits toward general education requirements for the Bachelor of Fine Arts in Digital Production program.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Gnomon grants general education course credit for successful completion of AP examinations administered by the College Entrance Examination Board under the following conditions:

• Score Requirement: Students must achieve a score of 4 or 5 on the AP exam.
• Eligibility: Only general education courses are eligible for AP credit.
• Recency of Scores: AP exam scores must be no more than two (2) years old at the time of submission.
• Official Documentation: Students must present an official AP score report for evaluation.

Note: AP credits are applied only to general education requirements and cannot be used to fulfill specialized or technical course requirements within the Bachelor of Fine Arts program.

Paying Tuition 

Purpose
This policy outlines tuition payment requirements and deadlines for returning and incoming students, ensuring that all payments are completed in a timely manner.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

Payment Deadlines:

• Returning Students (Domestic and International): Tuition and student fees are due no later than the first Friday of the term.
• Incoming Domestic Students: Tuition and student fees are due no later than the first Friday of the term.
• Incoming International Students: Payment for the first two (2) terms of tuition and student fees is due 45 days prior to the start of Term One (1).

Payment Currency:
All tuition and fee payments must be made in US Dollars (USD).

Financial Aid Considerations:
Students receiving financial aid are responsible for any remaining balance not covered by federal funding.

Additional Information

• Students are responsible for determining the tuition amount owed and ensuring timely payment prior to the stated deadlines. Tuition balances can be accessed through the Gnomon Student Web Portal.
• If tuition payments may be delayed, students must arrange alternative payment plans with the Student Accounts Office before the deadlines. Requests for payment arrangements should be submitted via email to studentaccounts@gnomon.edu.

Late Fees/Penalties 

Purpose
This policy outlines the consequences of late tuition payments to ensure students understand their financial responsibilities and the implications of delinquent accounts.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

• Late Fee: A $45 late fee is applied if payment is not received by the first Friday of the term.
• Account Suspension: If payment is not made by the second Friday, the student’s Gnomon account will be suspended.
• Registration Hold: Students with unpaid balances cannot register for future classes until the balance is paid.
• Withdrawal for Non-Payment: Students who fail to pay by Monday of Week 5 will be withdrawn from their program, lose access to Gnomon resources, and have current enrollments terminated.

• International Students:

  • Incoming F-1 and M-1 students must pay tuition for their first two terms 45 days before Term 1 begins.
  • Failure to pay will result in class withdrawal and termination of SEVIS records and I-20 status.
  • Full-time enrollment is required each term to maintain immigration compliance.
• Reapplication: Withdrawn students must pay their balance and reapply for admission.
• Collections: Unpaid accounts may be sent to collections per the Enrollment Agreement.

Other School Charges/Fees 

Purpose
This policy provide transparency on additional student costs beyond admissions and enrollment fees.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview
In addition to tuition and enrollment fees, students may encounter the following charges during their time at Gnomon. All fees are listed in U.S. Dollars (USD).

Tuition Late/Penalty Fees

• Tuition Payment Late Fee: $45.00
• Payment Plan Late Fee: $15.00
• Returned Check Fee: $25.00

Equipment/Library Fees

• Equipment Replacement Fee: Varies based on equipment.
• Equipment Overdue Fee: Varies based on item and duration.
• Library Replacement Fee: Varies based on item.

Miscellaneous Fees

• Student ID Replacement Fee: $10.00
• Transcript Request Fee: $15.00 per copy
• Diploma Replacement Fee: $45.00 per physical reprint, $10.00 per digital reprint

Note: These fees are subject to change.

Payment Requirement & Options 

Purpose
This policy outlines the requirements and available methods for tuition payment to ensure that students can successfully register and maintain enrollment in their courses or programs.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

Payment Requirement
To complete registration and secure a spot in a course or program, students must ensure that tuition payments or payment arrangements (such as payment plans, third-party payers, financial aid, or private loans) are in place before the applicable deadlines. All payments must be made in U.S. Dollars (USD).

Third-Party Payers
Federal law requires Gnomon to maintain privacy regulations concerning student affairs for students who are of legal age. If a third party (such as a parent, employer, or sponsor) is responsible for making payments, it is the student’s responsibility to:

• Inform the third party of payment deadlines and any changes to tuition.
• Ensure payments are made on time to avoid late fees or disruptions in enrollment.

Payment Methods
Gnomon accepts the following payment methods to accommodate student needs:

• Company and personal checks
• All major credit cards
• Corporate purchase orders
• Gnomon Payment Plans
• Money orders & cashier’s checks
• Wire transfers
• Private education loans
• International payments through Flywire

Gnomon Payment Plans
Students may defer payment using a Payment Plan, which divides tuition into three (3) equal installments:

• First Installment: Due at the time of registration.
• Second installment: Due Friday of Week 4
• Third Installment: Due Friday of Week 8
• Payment Plan Fee: $75.00 USD per term.
• Late Fee: Payments made after a scheduled due date are subject to a $15.00 USD late fee. Continued failure to make payments may result in the students’ account being frozen and suspension from courses until payment is rectified.

Private Student Loans
Students may apply for private student loans, coordinated through the Financial Aid Office. Gnomon works with lenders such as College Avenue and Sallie Mae.

• Students must consult with Admissions and Financial Aid before submitting a loan application.
• Loan applicants must be creditworthy U.S. citizens or permanent residents. A co-signer may be required.
• International students are only eligible to apply with a U.S. citizen as a co-signer.

Notice To Students Regarding the Student Tuition Recovery Fund (STRF)

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs regulated by the Bureau for Private Postsecondary Education (Bureau) who are California residents or are enrolled in a residency program attending certain schools regulated by the Bureau.

You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

1. The school closed before the course of instruction was completed.
2. The school's failure to pay refunds or charges on behalf of a student to a third party for license or other fees, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.
3. The school's failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school before closure in excess of tuition and other costs.
4. There was a material failure to comply with the Act or this Division within 30 days before the school's closure or, if the material failure began earlier than 30 days before closure, the period determined by the Bureau.
5. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.

It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school. Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education at the following address and phone number:

Bureau for Private Postsecondary Education
1747 North Market Blvd., Suite 225
Sacramento, CA 95834
Phone: (916) 574-8900 or Toll-Free: (888) 370-7589
Website: www.bppe.ca.gov

To be eligible for STRF, you must file an STRF application within four (4) years from the date of the action or event that made you eligible for recovery from STRF. You must have exhausted all available administrative remedies.

Effective April 1, 2024, the Student Tuition Recovery Fund (STRF) assessment rate will be zero dollars ($0.00) per one thousand dollars ($1,000.00) of institutional charges.

Note: Students whose total charges are paid by a third party not related to them (such as an employer, government program, or other payer) are not eligible for STRF.
§94909(A)(14), §76215(A), §76215(B)

Purpose
To comply with the Campus Security Act (Public Law 102-26) and the Campus Crime Statistics Act of 1998, Gnomon is committed to maintaining a secure campus and fostering safety by reporting crime statistics and providing emergency response and crime prevention guidance.

Contact Information
Facilities: facilities@gnomon.edu

Policy and Procedure Overview

Campus Security Reporting Obligations
The Campus Security Act requires postsecondary institutions to disclose statistics regarding specific crimes occurring in any building or on any property owned or controlled by the institution for educational purposes, as well as any property owned or controlled by recognized student organizations.

Gnomon prepares an Annual Security Report (ASR) in compliance with federal law, which includes campus crime statistics, safety policies, and emergency procedures. This report is compiled using crime reports from NoHo West, Gnomon faculty and staff, and the North Hollywood Police Department.

The ASR is filed with the U.S. Department of Education and made publicly available at:

• Campus Safety and Security (ed.gov) (OPE ID: 04076400)
• gnomon.edu/policies-and-disclosures/

Procedures

Crime Reporting
Gnomon does not employ dedicated campus police officers; however, the school encourages students, employees, and instructors to report suspected criminal activity or emergencies:

• Contact the nearest campus security officer.
• Report incidents to Gnomon faculty or staff.
• In an emergency, dial 911 to contact local law enforcement.

Trespassing Policy
Only students, faculty, staff, and authorized individuals conducting official business may access institutional property.

• Unauthorized individuals on campus may be subject to fines and/or arrest for trespassing.
• Students, faculty, or staff on campus during non-operational hours without prior approval may also be subject to fines or arrest.

Personal Safety and Crime Prevention Guidance
While Gnomon does not offer regularly scheduled crime prevention programs, students and employees are advised to take personal precautions to ensure their safety and the safety of others:

• Be vigilant and aware of your surroundings.
• Report suspicious behavior to security officers or local law enforcement.
• Avoid isolated or poorly lit areas when walking alone.
• Walk in groups, especially at night.

Annual Security Report (ASR)
The ASR is published annually and includes:

• Crime statistics for the past three calendar years.
• Policies and procedures for reporting crimes.
• Emergency response and evacuation protocols.
• Guidelines for addressing incidents of sexual misconduct and harassment.

The ASR is available on Gnomon’s website and distributed electronically to students, staff, and faculty. Printed copies are available upon request.

Emergency Response and Security Support
NoHo West Security Contact Numbers:

• Station 1: 818.319.0448
• Station 2: 818.319.8698

For immediate assistance or to report any safety concerns, please contact the above security stations.

Annual Security Reports

• 2024-2025 Annual Security Report
• 2023-2024 Annual Security Report
• 2022-2023 Anual Security Report
• 2021-2022 Annual Security Report
• 2020-2021 Annual Security Report

Compliance Assurance
This policy aligns with federal reporting guidelines under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, ensuring transparency and accountability. Regular updates and notifications regarding campus security policies will be communicated to the Gnomon community to maintain awareness and compliance.

Purpose
To promote awareness and provide guidelines for maintaining personal safety and security on and around Gnomon’s campus located at NOHO West, a mixed-use complex with 24-hour surveillance and secured access.

Contact Information
NOHO West 24/7 Security Guard Station: 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon is committed to ensuring the safety and security of its students, staff, and visitors. NOHO West provides 24-hour property-wide surveillance, subterranean parking, and secure elevator and campus access points. However, maintaining a safe environment also requires the active participation of the community.

Safety Guidelines and Precautions
Students, faculty, and staff are encouraged to follow these best practices to enhance their personal safety:

• Walk in groups to vehicles at night whenever possible.
• Avoid shortcuts and poorly lit areas; opt for well-lit routes with clear visibility.
• Report any suspicious activity, individuals, or incidents immediately to the NOHO West security officer on duty.
• Stay in areas with good visibility and remain alert and aware of your surroundings.

Campus Access and Security Measures

• Gnomon’s campus is accessible only through designated entry points that are monitored for security purposes.
• Surveillance cameras monitor campus activity to enhance security and deter misconduct.
• Subterranean parking areas and elevators offer safe access points monitored by property security staff.

Reporting Procedures
In case of an emergency or to report a safety concern:

1. Contact NOHO West Security at the 24/7 Guard Station using the numbers provided.
2. For urgent concerns that may affect immediate personal safety, contact 911.

Additional Recommendations

• Personal Safety Tools: Consider carrying a personal safety alarm or keeping your phone readily available with emergency contacts saved.
• Campus Escorts: Request a security escort from NOHO West security to your vehicle if you feel unsafe.
• Safety Education: Attend periodic safety briefings or workshops offered by Gnomon and the NOHO West property management to stay informed about safety protocols.

Commitment to Safety
Gnomon remains dedicated to creating a secure and supportive environment for all members of its community. We encourage open communication and proactive reporting to ensure that any concerns related to personal safety are addressed promptly.

Purpose
To provide a clear and structured procedure for handling accidents and injuries that may occur on campus or within the NoHo West complex.

Contact Information
Operations: operations@gnomon.edu
NoHo Security Guard Station (24/7): 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon prioritizes the safety and well-being of its students, faculty, and staff. In the event of an accident or injury, the following steps should be followed to ensure timely and appropriate responses:

1. Life-Threatening Emergency:

• Dial 911 immediately.
• Notify a Gnomon instructor, Technical Support Specialist, or an administrative staff member as soon as it is safe to do so.

2. Non-Life-Threatening Incidents:

• First aid kits are available at the following locations:

  • Technical Support Specialist’s Office
  • Front Desk
  • All student kitchens, offices, classrooms, and labs
• Report the incident immediately to a Gnomon staff member, Gnomon instructor, or Technical Support Specialist during non-business hours.
• Complete a Gnomon Accident/Injury Report and submit it to the Front Desk or email operations@gnomon.edu.
• Accident/Injury Reports can be requested via email if not immediately available.

3. Incidents Within NoHo West Complex:

• Report the issue to NoHo West Security at 818.319.0448 or 818.319.8698.
• Notify the Technical Support Specialist or an administrative staff member.

Urgent Care Centers Near North Hollywood

For non-life-threatening medical needs requiring prompt attention, the following urgent care centers are located near the campus:

Carbon Health Urgent Care - NoHo West
North Hollywood, CA
Offers COVID testing, treatment for infections, sore throats, and more. Open daily from 9:00 AM to 7:00 PM. 

Exer Urgent Care – North Hollywood
North Hollywood, CA
Provides laceration repair, physical exams, lab services, and X-rays. Open daily from 8:00 AM to 8:00 PM. 

Healthline Medical Group Urgent Care
Van Nuys, CA
Offers X-rays, laboratory tests, and treatments for non-life-threatening conditions. Open Monday-Friday: 7:00 AM - 9:00 PM; Weekends/Holidays: 9:00 AM - 5:00 PM. 

A.N.D. Urgent Care
North Hollywood, CA
Provides general urgent care treatments. Hours not specified. 

Laurel Canyon Urgency Medical
North Hollywood, CA
Offers comprehensive urgent care for immediate medical needs. Hours not specified.  

Note: Before visiting any urgent care center, it is advisable to call ahead to confirm hours of operation and ensure the facility can address your specific medical needs.

Purpose
To ensure the safety and well-being of students, faculty, and staff, Gnomon has developed an Emergency Operations Plan (EOP) and Notification System to guide the institution in responding effectively to emergencies, including natural disasters, severe weather, and other potential threats.

Contact Information
Operations: operations@gnomon.edu

Policy and Procedure Overview

Emergency Operations Plan (EOP)
Gnomon’s comprehensive Emergency Operations Plan (EOP) outlines emergency operations, preparedness efforts, strategies, forms, policies, protocols, and best practices.

View the Emergency Operations Plan here.

The EOP includes:

• Procedures for responding to natural disasters, severe weather, medical emergencies, and other incidents.
• Roles and responsibilities of emergency personnel and designated staff members.
• Evacuation and lockdown protocols.
• Communication guidelines during emergencies.

Procedures

Closure Announcements
In the event of an emergency requiring campus closure, Gnomon will provide notice as early as possible to minimize inconvenience:

• Daily Closures: Announcements will be made by 8:00 AM.
• Midday Closures: Information will be relayed promptly to all students, faculty, and staff.
• Evening Courses: If day courses are canceled, evening courses will also be canceled.

Notification System
Gnomon uses AlertMedia, a Campus Alert System that provides real-time updates via SMS, voice calls, and emails to keep the campus community informed.

AlertMedia Contact Number: 323.796.2785

Emergency Communication Channels
During emergencies, notifications may also be disseminated through:

• Email alerts to students, faculty, and staff.
• Gnomon’s official website and social media channels.
• Posted notices at campus entrances and common areas (if accessible).

Emergency Response Guidelines
General Instructions During an Emergency:

• Follow all instructions provided through the AlertMedia notification system.
• If an evacuation is required, proceed to the nearest designated exit and follow the instructions of staff and security personnel.
• If a lockdown is announced, remain inside the nearest secure location until further notice.
• Avoid using personal communication devices unless necessary to minimize network congestion.

Emergency Contacts:

• NoHo West Security Contact Numbers:
  Station 1: 818.319.0448
  Station 2: 818.319.8698
• For life-threatening emergencies, dial 911 immediately.

Preparedness Measures
To enhance preparedness, Gnomon regularly updates its Emergency Operations Plan and conducts awareness initiatives for students, faculty, and staff, which include:

• Distributing emergency procedures through the student portal and email.
• Conducting emergency drills for fire, earthquake, and lockdown scenarios.
• Providing training for emergency response team members.

Compliance Assurance
This policy complies with federal, state, and local safety regulations, including guidelines from the Clery Act and California emergency management directives. By implementing and maintaining a robust Emergency Operations Plan, Gnomon affirms its commitment to providing a safe learning and working environment for all members of the campus community.

Students, faculty, and staff are encouraged to familiarize themselves with the Emergency Operations Plan and adhere to instructions provided during emergency situations to ensure personal and community safety.

Purpose
This policy outlines Gnomon’s stance on liability for personal injuries, medical issues, and loss or damage to personal property. It aims to promote awareness among students, faculty, and staff about personal accountability and recommended preventive measures.

Contact Information
NOHO West 24/7 Security Guard Station: 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon is not responsible for physical injury, medical issues, or loss of or damage to personal property due to natural disasters, theft, or other causes. The responsibility for securing personal property and taking precautionary measures rests with each individual.

Recommendations for Insurance
Students are strongly encouraged to carry personal insurance to cover medical issues, theft, or property damage. It is also recommended that students review their or their family’s homeowner’s or renter’s insurance policies to ensure sufficient coverage and secure additional insurance if necessary.

Responsibilities and Preventative Measures
To minimize the risk of theft, loss, or damage to personal property, students, faculty, and staff should follow these guidelines:

• Avoid leaving personal items, such as laptops, phones, cameras, art supplies, and other electronics, unattended.
• Do not leave personal belongings on campus overnight.
• Keep a record of serial numbers and detailed descriptions of valuable items in a secure location.
• Engrave items without serial numbers with a unique identification number and take photos for reference.

Campus Security Reporting
If a theft occurs:

• Immediately report the incident to NOHO West campus security using the contact information provided.
• Include details such as descriptions of the missing items, estimated time of loss, and any relevant circumstances.

Disclaimer
Gnomon does not assume responsibility for any lost, damaged, or stolen personal property. Students, faculty, and staff are expected to secure their personal items and remain vigilant. Additionally, Gnomon is not liable for the towing or impounding of vehicles left on-site or in the parking structure in cases of injury, medical emergencies, or any other incidents.

Commitment to Safety
While Gnomon cannot accept responsibility for personal property loss, we are committed to providing a safe learning environment. We encourage all community members to take personal safety seriously and promptly report suspicious activity or concerns to security personnel.

Purpose
This policy establishes guidelines for the use and storage of bicycles, skateboards, and scooters on the Gnomon campus to maintain a safe, orderly, and professional learning environment.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview
Bicycles, skateboards, and scooters are prohibited inside all indoor areas of the Gnomon campus, including but not limited to:

• Hallways
• Classrooms
• Labs
• Lecture rooms
• Lounges and common areas

Designated Storage Options
To accommodate students who commute via these modes of transportation, designated bike racks and secure storage spaces are available on the NOHO West property. These include:

• Open bike rack areas: Easily accessible but not enclosed.
• Keyed storage closets: Secured spaces for additional safety.

Requesting Information
Students who need assistance or a map of designated storage locations should contact Student Affairs for details and key access information if applicable.

Compliance
Failure to adhere to this policy may result in:

• A request to remove the bicycle, skateboard, or scooter from the premises immediately.
• Possible disciplinary action if non-compliance becomes disruptive to campus operations or safety.

Safety Reminders

• Always lock your bike or scooter to prevent theft.
• Use only designated storage areas to avoid impeding access points or creating hazards.

Commitment to Accessibility and Safety
This policy is designed to ensure the safety and comfort of all students, faculty, and staff. By adhering to these guidelines, Gnomon can maintain a focused, secure, and distraction-free learning environment.

Purpose
This policy outlines Gnomon’s commitment to maintaining a healthy, safe, and smoke-free environment for all students, faculty, staff, and visitors.

Contact Information
Student Affairs Office: studentaffairs@gnomon.edu

Policy and Procedure Overview
In accordance with state law and the policies of the NoHo West complex, smoking is strictly prohibited across all areas of the Gnomon campus, including:

• All indoor facilities (classrooms, labs, lounges, hallways, offices)
• Outdoor spaces, including campus entryways and parking structures

Prohibited Smoking Devices
The smoking ban applies to all traditional and electronic smoking devices, such as:

• Cigarettes
• Cigars and cigarillos
• Pipes
• Hookahs
• Electronic smoking devices (e-cigarettes, vape pens, etc.) that produce aerosol or vapor

Compliance Expectations
All members of the Gnomon community—students, faculty, staff, and visitors—are expected to comply with this policy.

Enforcement and Consequences
Non-compliance may result in:

• Verbal warnings for first-time infractions
• Escalation to formal disciplinary action for repeated violations, consistent with Gnomon’s conduct procedures

Commitment to Community Wellness
Gnomon reaffirms its dedication to promoting a safe, comfortable, and healthy environment for everyone. We encourage individuals to seek smoking cessation resources if needed and are available to provide referrals upon request.

Purpose
Gnomon is committed to providing a safe and secure learning and working environment for all students, faculty, staff, and visitors. This policy establishes clear guidelines regarding the prohibition of weapons on campus to prevent violence and ensure the safety of the community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The possession, use, or storage of any weapon, firearm, explosive, or dangerous object on Gnomon property, including classrooms, labs, offices, parking areas, and outdoor spaces, is strictly prohibited, regardless of whether the individual holds a valid permit or license to carry a concealed weapon.

Prohibited Items
The following are examples of prohibited items, though this list is not exhaustive:

• Firearms of any type (handguns, rifles, shotguns, etc.)
• Knives with blades longer than permitted by law, switchblades, or combat-style knives
• Explosives, incendiary devices, or ammunition
• Tasers or stun guns
• Clubs, bats, or blunt instruments intended to cause harm
• Any object or device that could reasonably be construed as a weapon

Exemptions
This policy does not apply to law enforcement officers who are on duty and legally authorized to carry firearms or other defensive devices in the course of their responsibilities.

Enforcement and Disciplinary Action
Gnomon takes violations of the Weapons Policy seriously. Consequences may include:

• Immediate removal from campus
• Suspension or expulsion from the institution
• Referral to law enforcement authorities, where appropriate

Reporting
Anyone who observes an individual with a weapon or suspicious behavior on campus is encouraged to report the incident immediately by:

• Contacting NoHo West Security: 818.319.0448 / 818.319.8698
• Notifying the Student Affairs Office: studentaffairs@gnomon.edu

Commitment to Safety
Gnomon prioritizes the safety and well-being of its community and implements this policy to reduce risk and maintain a secure campus environment. We encourage students and staff to remain vigilant and proactive in reporting any concerns related to weapons or potential threats.

Purpose
Gnomon is committed to maintaining a drug-free and alcohol-free environment in compliance with federal, state, and local regulations, including the Drug-Free Schools and Campuses Regulations (EDGAR Part 86), Federal Drug-Free Workplace Act (34 CFR Part 85, Subpart F), and California Drug-Free Workplace Act of 1990. This policy supports the safety, well-being, and academic success of our community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The unlawful manufacture, distribution, dispensing, possession, or use of drugs, drug paraphernalia, alcohol, or other illegal/controlled substances on Gnomon property or at Gnomon-sponsored events is strictly prohibited. This includes, but is not limited to:

• On-campus possession and use of marijuana, including medical marijuana
• Alcohol consumption or possession, except when expressly permitted by written authorization for specific events
• The use of illegal substances or misuse of prescription drugs

As a condition of enrollment or employment, all students and employees are required to comply with this policy.

Prohibited Conduct and Sanctions
Disciplinary actions for violations may include:

• For students: Suspension, expulsion, referral for prosecution, or mandated completion of a rehabilitation program
• For employees: Termination of employment, referral for prosecution, or required participation in a rehabilitation program

In addition to institutional sanctions, individuals may face local, state, and federal legal consequences, such as:

• Loss of eligibility for federal financial aid
• Fines and imprisonment
• Seizure of drug-related assets

Federal Reporting Requirements
Gnomon is required by federal regulation (34 CFR 85.635 and Appendix C) to report any employee convicted of a criminal drug offense occurring in the workplace to the U.S. Department of Education.

Employees must provide written notice to Gnomon of their conviction for a criminal drug offense occurring at the workplace within five (5) days after the conviction.

Students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the grant was awarded must report the conviction in writing within 10 days to:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW
Room 3124, GSA Regional Office Bldg. #3
Washington, DC 20202-4571

Support and Resources
Gnomon encourages students and employees struggling with substance abuse issues to seek assistance. The National Treatment Referral System offers a 24-hour hotline (800-662-HELP) for guidance on how and where to get help for alcohol and drug-related concerns.

Available Services Include:

• Drug and alcohol counseling
• Treatment and rehabilitation programs
• Confidential support resources

Students and employees seeking assistance can contact Student Affairs or use the resources provided through the hotline. Gnomon is dedicated to supporting a healthy, safe, and productive learning and working environment and encourages individuals to seek help without fear of reprisal.

Special Requirements for Employees Engaged on Federal or State Contracts & Grants

Purpose
This policy outlines Gnomon’s commitment to maintaining a drug-free workplace and campus environment in compliance with federal regulations (34 CFR 85.635 and Appendix C) and California Government Code 8355. The purpose is to ensure compliance with federal and state requirements, protect the well-being of students and employees, and provide necessary support and accountability.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
In accordance with federal regulations and state laws, Gnomon adheres to a drug-free workplace and campus policy that prohibits the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances or alcohol on Gnomon premises or during school activities.

Employee Reporting Obligations
Employees engaged in federal or state contracts or grants must report any conviction of a criminal drug offense occurring in the workplace within five (5) days of the conviction.

Gnomon will then notify the U.S. Department of Education within ten (10) days after receiving notice of an employee’s conviction.

Pell Grant Reporting Obligations for Students
Students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the Pell Grant was awarded must report their conviction in writing within 10 days to:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW
Room 3124, GSA Regional Office Bldg. #3
Washington, DC 20202-4571

Procedures

• Reporting Process: Employees must submit a written notification of their conviction to the Human Resources Office within five (5) days of the conviction.
• Institutional Reporting: The institution will report the conviction to the U.S. Department of Education within ten (10) days after receiving the employee’s notice.
• Consequences of Non-Compliance:
• Failure to report may result in disciplinary actions, including suspension, dismissal, termination of employment, or referral for prosecution.
• Disciplinary actions will be consistent with Gnomon’s policies and applicable federal and state laws, with due process provided where applicable.

Support Resources
To support employees and students, Gnomon provides information on drug and alcohol counseling, treatment, and rehabilitation services.

National Treatment Referral System 24-hour hotline: 800-662-HELP

Annual Policy Review and Notification
Gnomon will notify employees and students of this policy annually and provide information about available support resources.

Accessibility of Policy
This policy is available in the student and employee handbooks, Gnomon’s internal portals, and institutional communications.

Purpose
This policy ensures that Gnomon’s labs, classrooms, and shared spaces maintain a professional, respectful, and productive environment conducive to learning and collaboration.

Contact Information
Education: education@gnomon.edu

Policy and Procedure Overview

Lecture Recording

• Students may audio record lectures for personal use only, with the instructor’s permission.
• Video recording of lectures using cameras or cell phones is strictly prohibited under any circumstances.

Lab and Shared Space Rules
To maintain a professional and effective learning environment, students must observe the following rules in labs, classrooms, and the Library and Learning Resource Center:

• No Eating or Drinking: Food and beverages are prohibited in all labs and designated study areas.
• Clean Work Areas: Students must keep their workspaces clean and organized at all times.
• Noise Control: Loud talking or disruptive behavior is not permitted.
• Use of Multimedia: Music, videos, and other multimedia content must be listened to using headphones.

Data and Personal Belongings

• Lab Data Purging: Lab hard drives are purged at the end of each term. Students are responsible for backing up their work, as no student data will be retained.
• Personal Belongings: Gnomon is not responsible for lost personal items. Students are encouraged to secure their belongings at all times.
• Home (Z:) Drive Purging: Home drives are purged after graduation or immediately upon withdrawal, contract cancellation, or dismissal.  Students are responsible for backing up their work as Gnomon does not backup Home drives.

Purpose:
Gnomon is committed to providing an organized and focused environment for students engaged in creative work. This policy ensures that access to the Sculpture and Drawing Labs is reserved for students currently enrolled in relevant sculpture and traditional drawing courses, supporting their academic progress and maintaining equitable use of resources.

Contact Information:
Education: education@gnomon.edu

Policy and Procedure Overview
Access Restrictions: Only students enrolled in a sculpture or traditional drawing class are permitted to use the associated labs.

Special Requests:

• Students not currently enrolled in an associated course but who require lab access for specific academic purposes must submit a formal request.
• To request permission, submit an email, Monday-Friday during operational hours, at least 48 hours in advance. The email request should include the purpose of lab use and preferred scheduling times.

Scheduling:

• Requests for lab access will be reviewed within 5 working days and scheduled based on availability and academic need.
• Approved access will be coordinated to minimize disruption to ongoing classes and ensure fair use of lab resources.

Lab Use Guidelines:

• Shared Space: The Sculpture and Drawing Labs are shared spaces, and access is granted on a first-come, first-served basis. Access is not guaranteed, and students may not be able to use the lab at their preferred times if the space is already in use or otherwise occupied.
• Reasonable Time Requests: Students should be mindful that lab resources are shared. Requests for excessive hours or days may be declined to ensure equitable access for all students. The Education Office reserves the right to limit lab access based on availability and academic need. Students are encouraged to plan their requests accordingly to avoid conflicts or disappointment.
• Enforcement: Access violations will be addressed according to Gnomon’s academic and conduct policies. Students using the lab without proper authorization may face restricted access and other disciplinary actions.

Purpose
To establish a clear framework for students to add or drop courses during a term while maintaining academic integrity and compliance with institutional policies.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Add/Drop Timeline and Process

• Week 1 (Add/Drop Period):

  Full-time students may add or drop a course through the first seven (7) days of the term.
  The "Request to Add/Drop a Course" form must be submitted to the Registrar’s Office.
  Students may not add courses after Week 1.

• Week 2–Week 6 (Withdrawal Period):

  Students may request a grade of “W” (withdrawal) for a course during this period.
  A "W" grade does not impact the student’s GPA but requires the course to be retaken in the subsequent term.
  Students on Financial Aid Warning/Academic Warning or Probation are not eligible for a “W” grade.
  Requests must be approved by the applicable Director of Education (BFA or Certificate program).

• Week 7–End of Term:

  Dropped courses during this period will result in an automatic grade of “F.”

Tuition Adjustments

• By End of Week 1: Students who drop a course will have charges removed for that course.
• After Week 1 through Week 6: Tuition will be prorated.
• After Week 6: No tuition adjustments will be made.

Purpose
The purpose of this policy is to provide program students in good standing with a structured process for enrolling in courses outside their primary program of study. Gnomon encourages academic exploration while ensuring that students understand the potential impacts on academic progress, financial aid, visa status, and the graduation timeline. This policy ensures coordination across relevant offices, maintaining the integrity of the academic experience and institutional processes.

Contact Information
Education Office: education@gnomon.edu

Policy and Procedure Overview
Students who wish to take out-of-program courses must adhere to the following guidelines:

• Good Standing: Students must be in good academic standing.
• Request Deadline: All requests for out-of-program courses must be submitted at least one week prior to the start of the next term​. Early submission is recommended to allow sufficient time for approvals and processing.
• Impact on GPA, SAP, and Graduation Requirements: Out-of-program courses will appear on the student’s transcript but will not influence GPA, SAP (Satisfactory Academic Progress) calculations, or graduation requirements.
• Financial Responsibility: Students are responsible for covering the full cost of out-of-program courses, as confirmed by the Student Accounts Office​.
• Graduation and Visa Impact: Enrolling in out-of-program courses may delay graduation and may affect financial aid eligibility or visa status. Students must consult the Financial Aid and Student Affairs offices to understand these potential impacts fully​.

Procedure

1. Request Submission:
Students must complete the Out-of-Program Course Request Form and submit it to the Registrar’s Office at least one week prior to the start of the next term. However, it is strongly recommended to submit the form as early as possible to allow sufficient time for processing and approvals. To submit, students must email this completed form to Registrar at registrar@gnomon.edu with the email subject as “Out of Program Course Request.”

2. Office Review and Approvals:
Students are required to secure approvals from the following offices:

• Education: To confirm the course aligns with the student’s academic goals​.
• Financial Aid: To assess the impact on financial aid eligibility (if applicable).
• Student Affairs: To evaluate any visa implications for international students (if applicable).
• Student Accounts: To confirm the students’ financial responsibility and out of pocket cost for the out-of-program course(s).

3. Final Approval and Processing:
Once all approvals are secured, the completed form must be returned to the Registrar for final processing. The Registrar will ensure the course is recorded without affecting GPA, SAP, or graduation requirements​.

4. Reporting:
The Registrar will provide a report of students enrolled in out-of-program courses to relevant offices before established deadlines to ensure accurate tracking and reporting.

Purpose
To maintain academic integrity and ensure enrollment compliance for all courses.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

• Gnomon does not allow course auditing. Only officially registered students, guest lecturers, full-time staff, and instructors may attend classes, subject to space availability.
• Students must verify enrollment in each course they attend. Unregistered participants will be removed from the class.

Making Up Missed Classes

• Students enrolled in a course may make up a missed session in another section of the same course due to illness, subject to availability and administrative approval.
• Approval must be granted in advance, and the Registrar must be informed by the instructor.
• Students cannot make up the same course taught by another instructor.

Purpose
This policy details the process for issuing refunds to students who withdraw from a program of instruction, ensuring clarity and compliance with applicable regulations.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Refunds for Program Withdrawal
If a student withdraws after the cancellation period and has completed 60% or less of the period of attendance, a prorated refund will be issued.

Calculation of Refunds:

• The daily charge for the program (total institutional charges divided by the number of days or hours in the program) multiplied by the number of days the student attended or was scheduled to attend before withdrawal.
• Any payments made in excess of this calculated amount will be refunded.

Refunds will be processed within 45 days of receiving the withdrawal notice and issued using the same payment method as the original transaction.

Refund Calculation
The official withdrawal date for refund purposes will be determined as:

• The date written notice of withdrawal is received by the Registrar.
• The last recorded date of attendance if no written notice is provided.

Financial Aid Refunds
Students who have received federal student financial aid are entitled to a refund of funds not paid from federal financial aid program funds.

Refund Calendar
The refund calendar, outlining eligibility based on key dates, is listed on the Academic Calendar.

Purpose
To establish guidelines for processing refunds for students who withdraw from a scheduled course or courses. This policy ensures compliance with institutional and regulatory refund requirements.
§94909(a)(8)(B) and §71750

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview
Students have the right to withdraw from a scheduled course or courses at any time. If a student withdraws before completing more than 60% of the course period, a refund may be issued based on the student’s period of attendance.

Refunds are calculated as follows:

• The total institutional charge for the course(s) is divided by the number of scheduled instructional days or hours.
• This daily rate is multiplied by the number of days the student attended or was scheduled to attend before withdrawal.
• Any amount paid by the student exceeding this total is eligible for a refund.

Students must submit withdrawal requests in writing via email to the Registrar’s Office. The effective withdrawal date is based on when the request is received.

1. Submitting a Withdrawal Request

   Students must submit a written withdrawal request via email to registrar@gnomon.edu, including their full name, student ID number, and the course(s) they are dropping.

2. Refund Calculation and Processing

• Refund eligibility is determined based on the percentage of course completion.
• Refunds will be issued within 45 days of the withdrawal request.
• Refunds are processed using the same payment method as the original purchase.

Financial Aid Recipients
Students who have received federal student financial aid funds are entitled to a refund of any funds not paid from federal financial aid.

By enrolling in a course, students acknowledge and agree to abide by Gnomon’s withdrawal and refund policies.

Letter Grades and Descriptions

A+ (97-100%) | GPA: 4.3
A+ represents excellence in thinking and performance within the subject and course. Students earning an A+ successfully and timely deliver at least 90% of their assignments and demonstrate superior knowledge acquired through critical thinking and practice. 

A (93-96%) | GPA: 4.0
A-level performance reflects the same high standards as an A+, signifying strong comprehension, execution, and critical thinking.

A- (90-92%) | GPA: 3.7
An A- still demonstrates excellence but may indicate minor areas for improvement.

B+ (87-89%) | GPA: 3.3
A B+ represents sound thinking and performance within the subject and course. Students in this range successfully and timely deliver at least 80% of assignments and acquire solid knowledge through critical thinking and practice.

B (83-86%) | GPA: 3.0
A B indicates a strong grasp of concepts with consistent effort and engagement.

B- (80-82%) | GPA: 2.7
A B- suggests satisfactory performance but room for further mastery.

C+ (77-79%) | GPA: 2.3
A C+ reflects adequate thinking and performance. Students in this range successfully and timely deliver at least 70% of assignments and acquire adequate knowledge through critical thinking and practice.

C (73-76%) | GPA: 2.0
A C meets the minimum competency required in the subject and course.

C- (70-72%) | GPA: 1.7
A C- still indicates adequate performance but with notable weaknesses.

D+ (67-69%) | GPA: 1.3
A D+ reflects poor thinking and performance within the subject and course. Students in this range successfully and timely deliver at least 60% of assignments but demonstrate subpar knowledge through critical thinking and practice.

D (63-66%) | GPA: 1.0
A D indicates significant difficulty grasping the material but minimal effort to pass.

D- (60-62%) | GPA: 0.7
A D- represents the lowest passing grade, with substantial deficiencies in understanding and performance.

F (59% & Below) | GPA: 0.0
An F means the student is not developing critical thinking skills or understanding within the subject and course. This may also result from failing to deliver at least 59% of assignments. The student is not achieving competence in their academic work.

Additional Grade Notations

I (Incomplete) | No GPA Impact
An Incomplete is granted by an instructor only in exceptional circumstances. It is a temporary status and must be resolved within two weeks after the term ends. If not submitted by the deadline, the Incomplete grade is automatically replaced with an F.

W (Withdrawal) | No GPA Impact
A Withdrawal is recorded when a student drops a course between Week 2 and Week 6. While it does not affect GPA, it does count toward attempted credits and impacts Incremental Completion Rate (ICR) or PACE.

Purpose
The incomplete grade policy allows students to request additional time to complete coursework under exceptional circumstances that prevent timely submission. This policy ensures fairness while maintaining academic standards.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Definition and Eligibility
A grade of ‘I’ (Incomplete) is a temporary grade mark granted only under exceptional circumstances beyond the student’s control (e.g., unforeseen events or emergencies). It is contingent on instructor approval, and instructors are not obligated to grant requests.

• Incomplete grades must be resolved within the instructor-approved timeframe, but no later than two (2) weeks after the term ends (Week 12).
• Failure to resolve an incomplete grade within this timeframe will result in the grade being converted to an ‘F’, which will impact the student’s academic progress.
• Incomplete grades are not available to students on Financial Aid Warning/Academic Warning or Financial Aid Probation/Academic Probation, and extensions will not be granted to submit coursework.

Effect on Academic Progress
Incomplete grades do not affect qualitative or quantitative academic progress until replaced with a final grade.

Students seeking an incomplete grade must follow these steps:

• Initiate Request

  Complete the Request for a Grade of Incomplete form and submit it to the instructor of the course.
  Only students can initiate the request; instructors cannot submit requests on behalf of students.

• Approval

  If the instructor approves, they will specify the timeframe for completion of coursework (no later than two weeks after term end).
  Submit the approved form to the Registrar’s Office no later than Sunday of Week 11 of the term.

• Complete Coursework

  Submit all remaining coursework before Sunday of Week 12 of the term.
  Failure to complete coursework by the stated deadline will result in the grade automatically converting to an ‘F’.

Key Deadlines

Action Deadline

• Submit Request for a Grade of Incomplete form to Instructor - Before Week 10 ends
• Submit approved form to Registrar - Sunday of Week 11
• Complete and submit coursework - Sunday of Week 12

Additional Information

• Students must ensure that the form is submitted on time and all remaining coursework is completed by the deadline.
• Failure to adhere to these requirements will result in an ‘F’ grade for the course.

Purpose
This policy establishes the circumstances under which grades can be changed and outlines the process for students to discuss, appeal, or formally petition for grade changes, ensuring transparency and fairness.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Grade Changes
Grades submitted by instructors at the end of each term are considered final and permanent. However, grade changes may be initiated under the following conditions:

Correction of Grading Errors

Instructor-Initiated Grade Change

• Eligibility:

  Changes may only be made to correct grading errors, such as calculation mistakes or incorrect application of grading criteria.

• Process:

  Students who identify a potential grading error must discuss it with the instructor directly.
  If the instructor verifies the error, they must submit a Request for Grade Change or Removal of Incomplete Form to the Registrar’s Office at registrar@gnomon.edu.
  Once processed, the corrected grade will replace the original in the student’s permanent academic record.

Grade Discussions

Student-Initiated Grade Discussion

• Purpose:

  Allows students to seek clarification or better understand how their grade was determined.

• Process:

  Students who are dissatisfied with their grade but do not believe a grading error occurred may discuss the matter informally with the instructor.
  This step is not a formal appeal but an opportunity for dialogue.
  Instructors may choose to review and reconsider the grade, but any changes must follow the instructor-initiated process for grading errors.

Grade Appeals

Formal Petition for Grade Change

• Eligibility:

  If a student believes a grade is unjust after discussing it with the instructor, they may formally petition for a grade change.

• Process:

  Students must submit a Petition for Grade Change Form to the Education Office by Sunday of Week 13 of the term in which the course was taken.
  Forms are available through the Registrar’s Office or by emailing registrar@gnomon.edu.
  The Education Office will review the petition, including evidence provided by the student and feedback from the instructor.
  A final decision will be made by the Education Office, and petitions submitted after the deadline will be reviewed at the discretion of the Education Office.

Students on Financial Aid Warning/Academic Warning
Students under Financial Aid Warning/Academic Warning must address any grade concerns or petitions within five (5) business days of receiving the grade to ensure timely review and correction, if applicable.

Purpose
This policy outlines the requirements and implications of repeating courses for program students.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview
All students must pass all courses to remain in good academic standing. If a student earns a failing grade of "F," the course must be retaken at the student’s expense until a passing grade is achieved. Repeated failure to pass any course may:

• Jeopardize the student’s ability to graduate.
• Negatively affect academic standing.
• Compromise the student’s ability to complete the program within the maximum time frame.
• Impact the student’s progression within the program.

Grade Implications

• The original grade of "F" will remain on the student’s academic record.
• Both the original and repeated course grades will be calculated into the student’s cumulative GPA.
• Courses with an "F" are counted as attempted but not earned credits. Once a passing grade is earned upon repeating the course, the credits will be considered both attempted and earned.

Recommendation:
Students are strongly encouraged to retake any course where the earned grade is below a 2.0 (C). Please refer to Gnomon’s Satisfactory Academic Progress (SAP) standards for further information.

Purpose
The Student Code of Conduct outlines Gnomon’s expectations regarding student behavior to promote a productive educational environment and foster the well-being of the entire campus community. The code is grounded in the principles of respect, social responsibility, integrity, and honesty, holding students accountable for their actions and encouraging accountability within the community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
Students are expected to uphold the Student Code of Conduct both on and off campus, including online interactions, as these behaviors may impact the safety, well-being, or learning environment of others within the Gnomon community. This policy applies even during leaves of absence or breaks.

Gnomon reserves the right to revoke a student’s enrollment for any lawful reason deemed necessary. Violations may result in disciplinary actions that affect a student’s enrollment, regardless of law enforcement involvement or pending criminal charges.

Prohibited Conduct
Students may face disciplinary action for engaging in the following types of misconduct, including but not limited to:

• Legal Violations: Actions that violate federal, state, or local laws, threatening the safety and well-being of the campus community.
• Violent or Threatening Behavior: Acts of violence, threats, or any conduct that endangers the health or safety of others.
• Bullying and Harassment: Verbal, physical, or cyberbullying, as well as any form of sexual harassment or unwanted personal contact.
• Academic Dishonesty: Cheating, plagiarism, multiple submissions of work, or providing false information to the school.
• Disorderly and Disruptive Conduct: Unlawful assembly, disturbances of the peace, or disruptions of classroom, administrative, or official school functions.
• Failure to Comply: Refusing to comply with the instructions of school officials or obstructing their duties, including harassment or verbal threats against staff and faculty.
• Unauthorized Recording: Recording lectures or classroom activities without prior approval.
• Forgery and Misuse: Forging, altering, or misusing school documents, identification, or keys.
• Property Theft or Damage: Stealing, damaging, or destroying school property or the property of others.
• Unauthorized Access: Entering or using school facilities, equipment, or resources without authorization.
• Drug and Alcohol Use: The possession, use, distribution, or manufacture of controlled substances or alcohol on campus is strictly prohibited, including the use of marijuana for medical or recreational purposes.
• Fighting Words: The use of language intended to incite violence or provoke conflict.
• Unwanted Personal Contact: Repeated or severe contact (verbal, written, electronic, etc.) that a reasonable person would find objectively offensive and does not fall under First Amendment protection.
• Commercial Sale of Academic Materials: Selling or distributing academic materials for profit without authorization, including class notes, recordings, or coursework.
• Bias and Hate Speech: Behavior or language motivated by bias against an individual’s or group’s protected characteristics (e.g., race, religion, gender identity, disability, etc.). Hate speech that creates an intimidating or hostile environment is subject to disciplinary action.

Anti-Retaliation Policy
Retaliation against anyone who reports misconduct, participates in an investigation, or provides testimony is strictly prohibited.

Examples of Retaliation:

• Threats or intimidation.
• Harassment or hostile treatment.
• Denial of access to resources or opportunities as a form of punishment.

Reporting Misconduct
All members of the Gnomon community are encouraged to report misconduct to the Student Affairs Office at studentaffairs@gnomon.edu.

Reporting Incidents of Sexual Harassment or Violence
For incidents involving sexual harassment, domestic violence, dating violence, or sexual assault, please contact:

Carmen Munoz
Title IX Coordinator
Phone: 323.466.6663
Email: carmen.munoz@gnomon.edu

Reports can be made at any time, including outside business hours, via phone, email, or mail.

Note: This policy is subject to updates to ensure compliance with legal and institutional standards.

Purpose
The purpose of this policy is to outline the procedures Gnomon follows to address non-academic student misconduct, ensuring a respectful, safe, and productive educational environment for the entire community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The Student Affairs Office manages Gnomon’s non-academic conduct process, which applies to student conduct occurring both on and off campus when it affects the well-being, safety, or educational environment of the Gnomon community.

Gnomon offers both informal resolutions and formal complaint processes, depending on the nature of the incident.

Time Limitations
Complaints must be submitted to the Student Affairs Office within one year of the alleged incident. Allegations of sexual misconduct under the Title IX Policy can be reported at any time to the Title IX Coordinator.

Jurisdiction
This policy applies to:

• On-campus conduct by enrolled students
• Off-campus conduct at Gnomon-sponsored events
• Off-campus conduct that may impact campus safety or the school’s mission

Complaint Process

Informal Complaints

Students are encouraged to resolve concerns informally by communicating directly with the individual involved. The Student Affairs Office can provide mediation support to help resolve issues amicably. If an informal resolution is reached, the matter is considered closed.

Formal Complaints
Formal complaints can be submitted by any member of the Gnomon community, including students, faculty, or staff, to the Student Affairs Office.

1. Submission: Complaints should include a clear description of the incident, involved parties, and any supporting evidence
2. Review: The Student Affairs Office will determine next steps, which may include:

• Informal follow-up: Support and guidance for minor concerns
• Standard misconduct process: For allegations unlikely to result in suspension or expulsion
• Major misconduct process: For serious violations that may result in suspension or expulsion

Dismissal of Complaints
Complaints may be dismissed if:

• There is insufficient evidence to proceed
• The issue falls outside Gnomon’s jurisdiction
• The complaint is frivolous or malicious
• The complaint duplicates an existing investigation
• The complaint is filed outside the reporting timeframe
• The issue has already been resolved through informal resolution

False and Good Faith Reports

False Complaints
Submitting false or intentionally misleading complaints is prohibited and may result in disciplinary action.

Good Faith Reports
Reports made in good faith, even if unsubstantiated, will not result in disciplinary action.

Expectations for Student Organizations and Leaders

Student Organizations
Student organizations may be held accountable for group misconduct. Possible sanctions include:

• Deactivation: Loss of official recognition and privileges
• Probation: Restrictions on group activities
• Loss of privileges: Temporary denial of access to school resources or events

Student Leaders
Student leaders must maintain exemplary conduct. Leaders placed on probation may lose their eligibility to hold leadership roles.

No Contact Directives
No Contact Directives are issued to limit communication between individuals involved in an incident.

Scope
Contact Restrictions prohibit all forms of direct or indirect communication, including:

• In-person interactions
• Social media messages
• Emails or letters
• Third-party communication

Duration and Review
No Contact Directives remain in effect until they are modified or rescinded in writing. Requests for modification can be submitted to the Student Affairs Office and will be reviewed after evidence of sustained compliance.

Confidentiality and Record Retention

Confidentiality
Investigations and resolutions will be conducted confidentially, with information shared only on a need-to-know basis.

Record Retention

• Records of misconduct are retained for seven years in compliance with the Clery Act
• Records of suspensions or expulsions are retained indefinitely

Sanctions for Misconduct

Possible Sanctions

• Warning: Written notice of misconduct
• Probation: Temporary restrictions on privileges
• Loss of privileges: Denial of access to facilities or events
• Restitution: Payment for damages
• Suspension: Temporary removal from Gnomon
• Expulsion: Permanent removal from Gnomon

 Temporary Suspension and Emergency Removal

Temporary Suspension
A temporary suspension may be issued if a student’s actions pose a threat to safety. Suspensions remain in effect until the investigation is completed.

Emergency Removal
In urgent situations, a student may be immediately removed from campus if they present a direct threat to the health or safety of others.

Retaliation
Retaliation against individuals who report misconduct or participate in an investigation is strictly prohibited. Retaliation may include:

• Intimidation or threats
• Hostile treatment
• Denial of access to resources or opportunities

Decision-Making Standard
Gnomon follows a preponderance of evidence standard. A violation is determined if it is more likely than not that the misconduct occurred.

Standard Misconduct 

Purpose
The Standard Misconduct Process addresses non-academic misconduct allegations where potential sanctions do not include suspension or expulsion. This process ensures a fair and thorough investigation and resolution for alleged policy violations.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The process is overseen by a designated "conduct administrator" within the Student Affairs Office. Allegations can be submitted by any member of the Gnomon community, including students, faculty, and staff.

Procedure

1. Submission of Initial Report

• Allegations of misconduct may be submitted to the Student Affairs Office by email, phone, or in person.
• Reports should include details such as the names of the involved parties, a description of the incident, and any supporting evidence (if available).

2. Preliminary Assessment

• The Student Affairs Office reviews the report to determine if the allegations fall under Gnomon’s jurisdiction.
• If the report is valid, the conduct administrator initiates a formal investigation.
• If the report is deemed unfounded or outside of jurisdiction, the complainant is notified in writing that the complaint has been dismissed.

3. Initial Review Meeting with the Complainant

• The complainant is informed of their rights, the conduct process, and available supportive measures.
• The conduct administrator collects any relevant evidence and identifies potential witnesses.

4. Notification

• Complainant Notification: The complainant receives a formal notice that the report has been received and will proceed under the Standard Misconduct Process.

• Respondent Notification: The respondent is issued a written notice outlining:

  • The alleged Student Code of Conduct violations
  • Anti-retaliation policies
  • Available support services and next steps

5. Initial Review Meeting with the Respondent

• The respondent meets with the conduct administrator to review the allegations and the conduct process.
• If the allegation involves a faculty member, a representative from the Education Office may attend the meeting.
• The respondent is given the opportunity to respond and present relevant evidence or witness information.
• If the conduct administrator determines the case is more serious than initially believed, it may be referred to the Conduct Committee for a major misconduct review.

6. Decision and Sanctions

• The conduct administrator, in collaboration with the Executive Director of Student Affairs and Services, completes a Complaint Summary Form summarizing the findings.

• Possible outcomes:

  • Founded: A violation has occurred.

  • Unfounded: The complaint lacks sufficient evidence or merit.

    If a violation is found, appropriate sanctions are issued.

7. Appeal Process

• Both the complainant and respondent have the right to appeal based on Gnomon’s established appeal procedures.
• Appeals must be submitted within five (5) business days of the decision.

• Grounds for appeal may include:

  • Procedural errors
  • New, relevant information that was not available during the investigation
  • Disproportionate sanctions relative to the nature of the violation

Supportive Measures
The following supportive measures may be offered during the process:

• Counseling services
• No-contact directives
• Academic accommodations, such as extensions or modified schedules

Major Misconduct 

Purpose
The Major Misconduct Procedure addresses allegations where potential sanctions could result in suspension or expulsion from the College, including all academic misconduct cases. This process involves administrative adjudication by a Conduct Committee to ensure thorough, fair, and compliant resolutions.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The Major Misconduct Process applies to serious violations of Gnomon’s Student Code of Conduct that may result in significant disciplinary actions, such as suspension or expulsion. Allegations can be submitted by any member of the Gnomon community and will follow a formal investigation and adjudication process led by the Conduct Committee.

Procedure

1. Initial Report Submission

• Allegations of major misconduct can be submitted by students, faculty, staff, or other community members to the Student Affairs Office.
• Reports should include the date, time, location, involved parties, and a detailed description of the incident, along with any supporting evidence

2. Preliminary Assessment

• The Student Affairs Office conducts an initial assessment to determine if the allegation qualifies as major misconduct.
• If the report is deemed valid and within jurisdiction, the College will proceed with a formal investigation.
• If the report is unfounded or outside the College’s jurisdiction, the complainant will receive a formal dismissal notice explaining the decision.

3. Notification

• Written Notice to Complainant: The complainant will receive written confirmation that their report is being addressed through the Major Misconduct Process.

• Written Notice to Respondent: The respondent will receive a formal notice that includes:

  • A summary of the allegations and the specific Student Code of Conduct violations
  • The contact information for the conduct coordinator
  • Anti-retaliation measures and an outline of supportive resources

4. Formal Investigation

• An investigator (designated staff from the Student Affairs Office) is assigned to gather relevant evidence and interview all involved parties.The investigation includes:

  • Collecting relevant documents, physical or digital evidence
  • Conducting interviews with the complainant, respondent, and any witnesses
  • Compiling an investigative report summarizing findings
  • If the formal misconduct complaint involves a faculty member, representatives from both the Education Office and the Student Affairs Office will participate in the investigation.

5. Investigative Report

• The investigative report includes:

  • Summaries of interviews and written statements
  • Relevant supporting documents
  • A comprehensive overview of findings

6. Conduct Committee Review

• The Conduct Committee, consisting of at least three senior administrators (including members from Student Affairs and the Education Office), reviews the investigative report.
• The committee may request additional information if necessary to clarify details.
• The committee determines whether misconduct occurred based on the "preponderance of evidence" standard (i.e., whether it is more likely than not that the misconduct occurred).

7. Adjudication and Decision

• The Conduct Committee deliberates and issues a decision.

• Possible outcomes:

  • Founded: A policy violation occurred.
  • Unfounded: The allegations do not meet the threshold for misconduct.

Sanctions for Major Misconduct:
Sanctions for confirmed misconduct may include:

• Warning: Written notice cautioning against further misconduct
• Disciplinary Probation: A period of restrictions on activities and privileges
• Loss of Privileges: Temporary denial of access to certain facilities or events
• Restitution: Financial reimbursement for damages or loss
• Revocation of Affiliation: Permanent removal from a student organization
• Revocation of Degree: Rescinding a degree due to fraudulent or egregious misconduct prior to graduation
• Educational Sanctions: Mandated counseling, training, or corrective assignments
• Suspension: Temporary separation from Gnomon, with conditions for re-enrollment
• Expulsion: Permanent separation from the College, prohibiting future re-enrollment and campus access

 Confidentiality

• The proceedings are closed to the public to protect the privacy of all parties.
• Information is shared only on a need-to-know basis to facilitate a fair investigation and adjudication.

Appeal Process
The respondent and complainant each have the right to appeal the decision based on the following grounds:

• Procedural Error: The established procedures were not followed, significantly impacting the findings or sanctions.
• New Information: New evidence that was unavailable during the investigation and could materially affect the outcome.
• Sanction Severity: The sanction is disproportionate to the nature of the violation.
• Conflict of Interest: Evidence of bias or conflict of interest from the investigator or Conduct Committee that affected the outcome.

Submission Guidelines:

• Appeals must be submitted within five (5) business days of the decision.
• The appeal must be made in writing and provide a detailed explanation for the grounds for appeal.

Appeal Review:

• If the appeal meets the qualifying criteria, the appropriate Gnomon official(s) will review the findings and any new evidence.
• If the appeal does not meet the qualifying criteria, the original findings and sanctions become final.

Outcomes of Appeal:

• The decision may be upheld, modified, or overturned.
• A formal letter outlining the final decision is sent to the respondent and complainant.

Training of the Conduct Committee

• Conduct Committee members receive training on student conduct policies, investigation protocols, and impartial adjudication procedures.
• Training emphasizes fairness, privacy, and the importance of accountability.

Key Definitions

• Bullying: Persistent behavior intended to harm, intimidate, or coerce others, including verbal or non-verbal threats and manipulation.
• Disruptive Behavior: Conduct that unreasonably interferes with campus life, operations, or educational activities, including violations of public health or safety protocols.
• Harassment: Unwelcome conduct (verbal, physical, or visual) based on protected characteristics that creates a hostile or intimidating environment.
• Preponderance of Evidence: The standard of proof indicating that it is "more likely than not" that the alleged misconduct occurred.
• Respondent: The individual accused of violating College policies.
• Complainant: The individual who submits a report of misconduct.

For a detailed copy of Gnomon’s Non-Academic Student Conduct and Disciplinary procedures please follow this link.

Purpose
The purpose of this policy is to uphold the integrity of student relationships with faculty and staff, which is central to Gnomon’s educational mission: "Gnomon specializes in computer graphics education for careers in the entertainment industry." This policy aims to preserve a learning environment free from conflicts of interest, coercion, and undue influence by prohibiting inappropriate relationships between students and employees in positions of authority.

Contact Information
Human Resources: gnomonhr@onedigital.com

Policy and Procedure Overview

Commitment to Integrity

• The relationship between Gnomon students and faculty or staff is built on trust, professionalism, and mutual respect. Faculty and staff members hold positions of authority that may include mentoring, evaluating, advising, or otherwise influencing students' academic and professional success. This authority creates an inherent power imbalance.
• To protect the educational environment, faculty and staff members must maintain appropriate professional boundaries with students to ensure fairness, equity, and respect.

Prohibition of Romantic or Sexual Relationships

• Policy Statement: Gnomon strictly prohibits romantic or sexual relationships between students and any employee (including faculty and staff), regardless of consent, due to the inherent risks of exploitation, coercion, and conflicts of interest.
• Scope: This prohibition applies to all Gnomon employees, including full-time, part-time, adjunct instructors, guest lecturers, and administrative staff who may have authority over students (e.g., Student Affairs, Financial Aid, or Academic Advising).

Rationale

• Romantic or sexual relationships between employees and students undermine the educational mission and introduce potential risks, such as favoritism, bias, or perceived coercion.
• These relationships compromise the integrity of professional responsibilities and create a perception of unfair treatment, even if the relationship is consensual.

Disciplinary Actions

• Employees found to have engaged in romantic or sexual relationships with students may be subject to disciplinary action, up to and including termination of employment.
• Disciplinary measures will follow Gnomon’s procedures for employee conduct violations to ensure a fair, impartial, and consistent process.

Employee Reporting Obligations

• Employees must immediately report any personal relationships that may present a conflict of interest to the Human Resources Department.
• Failure to disclose a conflict of interest related to inappropriate relationships may result in disciplinary actions.

Compliance and Enforcement

• Gnomon is committed to maintaining a learning environment that fosters academic and professional integrity, respect, and equity.
• Any reports of employee-student relationships will be handled in a confidential, fair, and timely manner, in compliance with institutional policies and relevant laws.